Pharmacy Procurement and Homecare - Senior Assistant Technical Officer

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Detailed job description and main responsibilities

W:Job DescProcurement & Homecare Snr ATO

You will be a vital part of the procurement and homecare team to support clinical pharmacists and pharmacy technicians in procuring medicines and identifying alternatives for items that are on shortage.

You will need to liaise with suppliers and become familiar with using a variety of online catalogues.

An accurate eye for detail in checking prices and investigating invoicing discrepancies is needed. We are working towards e-invoicing, which will place more emphasis in resolving pricing differences.

A calm and methodical approach is essential to cope with multiple tasks and prioritise workload.

Person specification

Work experience

Essential criteria

• Ability to navigating around online platforms
• Processing payments using digital sytems
• Investigating stock or accounting discrepancies
• Processing orders using digital platforms

Desirable criteria

• Competently using pharmacy stock control or procurement computer system
• Reconciling statements
• Dispensing using a pharmacy stock control system

Qualifications

Essential criteria

• 5 GCSE passes Grade C (4) and above including Mathematics, English and a Science
• BTEC /NVQ L2 Certificate in the Principles and Practice for Pharmacy Support Staff (or equivalent)

Desirable criteria

• CIPS level 3
• ACCT level 2
• Formal IM&T qualification (e.g. ECDL) or equivalent experience

Skills and Abilities

Essential criteria

• Knowledge of working in a pharmacy department
• Knowledge of procurement and relevant medicines legislation
• Clear understanding of procurement processes
• Excellent computer literacy of Microsoft office suite
• Good command of both written and spoken English Language
• Clear and concise telephone manner
• Ability to investigate and resolve ordering and payment queries
• Good organisational, time management and workload prioritisation skills
• Good team working and interpersonal skills.
• Able to make critical decisions in the absence of the Procurement and Stores Manager.
• Logical problem-solving skills
• Hardworking and reliable
• Flexible, enthusiastic approach
• Able to deal with frequent interruptions, stressful situations, or changing priorities whilst completing planned workload.
• Ability to work accurately under pressure and able to meet multiple deadlines whilst dealing with stressful situations.

Desirable criteria

• Knowledge of working in a hospital

Knowledge and Experience

Essential criteria

• Knowledge of the principles of efficient stock control e.g. stock rotation, expiry dates, minimum stock-levels and re-order levels
• Awareness of the need for patient confidentiality
• Experience of working in an environment requiring working with attention to detail and to pre-determined deadlines
• Experience of using Microsoft office excel, work, outlook
• Use of a Pharmacy Stock Control System and medicine/medical terminology
• General procurement principles (e.g. contracts)

Desirable criteria

• Experience of working in a large multidisciplinary team
• Experience of working in a hospital environment or a community pharmacy
• Experience working as a pharmacy assistant
• Awareness of the dangers associated with handling potentially hazardous products such as flammable liquids and cytotoxics
• Experience with CMM (JAC) pharmacy stock control system
• Experience of EDI systems

Personal Qualities

Essential criteria

• Ability to work autonomously with minimum required supervision
• Demonstrates patience, empathy and calm nature in a busy environment
• Demonstrates reliability and good time keeping
• A positive can-do attitude and a positive attitude to change
• Able to cope with moderate physical exertion and heavy lifting of pharmaceutical supplies

Desirable criteria

• Able to confidently communicate with senior members of staff regarding the need to follow due processes
• Assertive and quick to respond to urgent issues

Other

Essential criteria

• Ability to do Late Duty, Weekend Duties + Bank Holidays according to a rota
• Awareness of Equal Opportunities
• Good Attendance Record, Good Time Keeping
• Ability to support with the receipt and checking of deliveries

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.
Documents to download

• Pharmacy Procurement and Homecare Senior ATO (PDF, 224.4KB)
• Pharmacy Procurement and Homecare Senior ATO - Person Spec (PDF, 72.4KB)
• Whittington Probationary Policy (PDF, 298.0KB)
• Whittington Employment Promise (PDF, 22.4KB)