Personal Assistant to Head of Unit - CTPSW

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An exciting opportunity has become available to become a Personal Assistant to the Head of Unit.

The successful applicant will provide a confidential, professional and efficient administrative support function to the Counter Terrorism Policing South West (CTPSW) Head of Unit and ad hoc support to the wider Senior Leadership Team.

This is a part time post working 22.5hrs per week and will be a blended role.

The working pattern can be flexible and negotiated with the successful person.

In this role, your main responsibilities will be:

• To provide secretarial and administrative support to the CTPSW Head of Unit, managing their diary and schedule, proactively preventing commitment conflict, prioritising emails and ensuring urgent matters are brought to their attention and, progressing / carrying out enquiries on their behalf where appropriate.

• To be responsible for the organisation and co-ordination SLT members diaries, arranging appointments / meetings, including 'away days', taking minutes and following up on actions, preparing presentations /documentation and travel arrangements.

• To provide administrative and clerical assistance to the other SLT members as appropriate and brief on matters referred to them including the relevant head of unit's portfolio of national projects, conducting research where appropriate and collating and distributing all associated paperwork.
• To organise CPD/Training events for CTPSW and perform relevant research around the subject matter.

• To manage elements of the CTPSW new starter induction / leaver's process.

• To prepare communication/correspondence on behalf of the head of unit using appropriate methods and checks.

• To prepare and produce Reward & Recognition letters on behalf of the Head of Unit and internal communications by drafting bulletins with suitable information and distributing by appropriate medium.

• To work closely with the Admin Team providing administrative and clerical assistance as directed by the Business Team to the wider unit when needed. Establishing and maintaining systems / processes along with tracking actions and activities.

Essential skills and experience required:

• Time management skills with a demonstrable ability to organise and prioritise the time and activities of self and others
• Ability to adapt and respond quickly and appropriately to conflicting and changing demands whilst remaining calm under pressure.
• Secretarial and admin experience of accurate minute taking, interpersonal skills and communication skills, producing a high standard of written and verbal communication.
• Knowledge of all Microsoft packages with a typing speed of 50 wpm and strong computer literacy skills

The successful candidate will fulfil the requirements of the role with integrity, accountability and commitment, operating calmly and professionally at all times.

You must be a British citizen to work for the department. If you hold dual nationality, one component of which is British, you may also be considered. However, if successful, you may be asked to relinquish your non-British nationality (and any entitlement you may have to a foreign nationality) as a condition of your confirmation of appointment with the department. One of your parents should also be British or have substantial ties to the UK. In the latter instance; substantial ties means that your parent is a citizen of a British Overseas Territory, a Commonwealth citizen, US citizen, EEA citizen, British national or citizen overseas, and they would need to have demonstrable connections with the UK by way of family history or have been resident here for a substantial period of time.

If you're already married to, or cohabiting with, a person who isn't a British citizen, you may still be eligible for employment at the discretion of the department. You should note however, that marriage to, or cohabitation with, a person who isn't a British citizen after appointment may, in some circumstances, result in the withdrawal of security clearance and subsequent transfer to another department, or (if this is not possible or the officer does not wish to transfer) dismissal. Each case will be considered on its merits, taking into account the ties between the person involved and the United Kingdom.

Work on a bank or public holiday as part of the normal working week will be compensated in line with conditions of service.

This post is a subject to a higher security clearance at MV and SC - Management Vetting and Security Clearance Level. To be eligible to apply for this role you must have a five-year 'checkable history' in the UK - ideally this means that you would have been resident in the UK for the last five years

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About us

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Diversity is a strength and individuality is an asset.

We recognise the benefit different life experience and perspectives can bring.

We are on a journey to become the most inclusive police force in the country.

Find out more about our benefits and culture

Click the video link below to see why our colleagues feel they can "Be the Difference"

Please note: We reserve the right to close this vacancy early if we receive a high volume of applications. We encourage interested candidates to apply as soon as possible to ensure their application is considered.

/*generated inline style */ Blended Working/ Hybrid Working
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Avon and Somerset Police encourage flexible working where operationally possible.
This role has been identified as a blended role.The successful candidate for this role will have the opportunity to work from home whilst also at a secondary work location, which will be a police premises. The successful applicant will have the option to discuss working arrangements with their line manager. All applicants must reside within the UK.

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