Personal Assistant (FTC)
Personal Assistant
Global Partnerships / Zoo 55
Fixed Term Contract 12 months | Full Time
Office location: White City, London | Hybrid
Hiring range: £40,000 - £50,000
For more information please email TalkingCareers@itv.com
Your work matters to millions.
Shaping culture is in the DNA of ITV. So, it's not surprising that you'll find us in every home in the UK, our productions are famous all over the world and we're at the forefront of the digital streaming revolution.
When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact's felt in the business, but big enough that your impact reaches millions of people.
Come develop your skills, change TV and the course of your career. Don't just watch it. Be part of it. Join ITV.
Your impact sends ripples.
The role
To provide administrative and practical support to the members of the Zoo 55 Leadership Team to enable them to focus on business impact and team leadership. The role requires a highly organised, reliable, proactive, assertive and professional PA with excellent communication skills, an ability to build rewarding relationships and maintain both enthusiasm and discretion with partners be they internal or external. .
Main responsibilities
- Efficiently and pro-actively manage the often challenging diary commitments for Zoo 55 Leadership Team members, many of whom travel internationally and/or work across multiple time zones on a regular basis
- Develop effective relationships to manage travel, itineraries and expense claim submissions, as well as raise purchase orders and track invoices through to payment
- Support each Zoo 55's leadership team management agenda by arranging team meeting/away days, attendance of guest speakers, preparing agendas, emails and communications on key topics, set up new starters and liaise with HR to organise their induction into the business, oversee input on online attendance platform
- Manage availability by screening telephone calls, enquiries and correspondence, and attendance at any internal or external events
- Take and type meeting minutes, undertake research, and prepare documents and presentations (using google and MS Office suite applications)
- Build and maintain a reliable and trusting working relationships within ITVs network of PAs
- Assist on logistics for group events/screenings/press events etc.
- Manage filing via the google drive and hard copy, keeping and maintaining a proficient tidy and organised system
- Deal appropriately with a range of internal/external correspondence/enquiries by mail, e-mail and telephone
- Arrange meetings rooms, conference calls, Google Hangout facilitation, refreshments, presentation materials as needed
- Maintain absolute confidentiality of all issues discussed
- Build and maintain a reliable and trusting working relationship with the Zoo 55 teams both in the UK and internationally
- Undertake any other reasonable task, project or initiative as directed
Skills you'll need (minimum criteria)
- Previous substantial experience in the role of a PA or Team Assistant at senior level.
- Experience of managing multiple busy diaries.
- Media industry experience would be an advantage but not essential
- The ability to adapt and be flexible in accommodating short-term changing needs.
- The ability to successfully manage multiple expectations in a fast paced environment while remaining calm.
- Efficient PC skills with an excellent knowledge of Microsoft Word, PowerPoint and Excel and the full Google suite.
- The ability to work independently and pro-actively, using own initiative to anticipate and balance workload
- Demonstrate excellent written and verbal communication skills, with the confidence and tact to liaise with a wide cross-section of senior level and external contacts, building good interpersonal relationships with main client groups and being comfortable with managing confidential information in a discreet manner.
Other things we're looking for (key criteria)
- Effective and proven organisational skills and the ability to multitask and be able to define priorities.
- A track record of consistent performance and an excellent eye for detail.
- Drive, energy and passion to succeed in all tasks.
- Good instinct for when to escalate any issues.
- Commercial awareness and common sense approach
ITV is for everyone.
ITV strongly encourages applications for this role from disabled people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we'll guarantee to take you to the next stage* (minimum criteria above).
We're happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at talkingcareers@itv.com.
Find out more about applying with a disability.
* There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.
Because those who make an impact deserve to be rewarded for it.
ITV offers some great rewards and benefits including
- Flexible working with a range of options to suit everyone
- Generous holiday allowance, plus you can buy more
- Annual bonus opportunity
- Competitive pension contribution
- Save as you earn - with an opportunity to buy ITV shares
- Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life
Closing date: Wednesday 28th January 2025
"Please note, on occasion we may receive a very large volume of applications which means applications for a role may close earlier than the referenced closing date. We'd encourage you to apply as soon as possible if interested."]]>