Personal Assistant

Location(s): UK, Europe & Africa : UK : Frimley || UK, Europe & Africa : UK : Gloucester || UK, Europe & Africa : UK : Leeds || UK, Europe & Africa : UK : London || UK, Europe & Africa : UK : Manchester 

Job Title: Personal Assistant

Location: Hybrid – Frimley, Gloucester, London, Manchester or Leeds

We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role

We are looking for a highly organised, adaptable PA to support several members of our senior leadership team. Working at the heart of national security, this role requires someone who thrives in a high-pressure environment, can juggle priorities, and is always two steps ahead.

What you’ll be doing

• Providing proactive diary and inbox management
• Managing expenses and travel arrangements (UK and occasionally international)
• Coordinating leadership meetings and small events
• Acting as the key point of contact, ensuring smooth communication across teams
• Collaborating as part of a friendly, well-established team of five EAs

Skills and experience:

• Proven EA experience, ideally supporting senior leaders
• Strong organisational skills and the ability to prioritise under pressure
• Flexibility, this isn’t always a ‘9–5’ role
• Confident using Teams, SharePoint, MS Office Suite and other communication tools
• Someone who brings initiative, professionalism, and a team-first mindset
• Willing and eligible to obtain the appropriate level of security clearance (essential)

This is a unique opportunity to play a key role in supporting senior leaders who don’t sit behind a desk – they’re out meeting clients, travelling across the country, and occasionally overseas. You’ll be joining a welcoming, supportive team in an environment that values flexibility, adaptability, and collaboration.

Benefits

As well as a competitive pension scheme, BAE also offers employee share plans, an extensive range of flexible discounted health, wellbeing & lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

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