Personal Assistant

Job Title:
Personal Assistant

Job Description:

Introduction

Dentsu is the network designed for what's next, helping clients predict and plan for disruptive future opportunities and create new paths to growth in the sustainable economy. Taking a people-centered approach to business transformation, we use insights to connect brand, content, commerce and experience, underpinned by modern creativity.

IProspect is a global digital-first end-to-end media agency. Its unmatched mix of media strategy and storytelling with digital expertise and audience knowledge defines the new territory of performance-driven brand building. By delivering human-centric solutions, iProspect accelerates growth for the world's most iconic brands including Sonos, Cox, LG, Hilton, Levi's, Budweiser, Microsoft, and Procter & Gamble. The iProspect team works across a network of more than 8,000 media and performance specialists spread across 93 global markets.

Purpose of the Role

The purpose of this role is to provide executive, confidential secretarial and administrative support to the CEO of iProspect UK and other members of the iProspect Leadership team.

Key Responsibilities

• Managing complex diaries for members of the iProspect Leadership team
• Act as first point of contact for all queries - screen, redirect and action all incoming matters, following up where required
• Liaising with key stakeholders from across the Dentsu business. Building strong working relationships at all levels both internally and externally
• Taking detailed minutes/actions for leadership team meetings when required
• Prepare correspondence, reports, presentations, agendas, minutes etc, using business software applications (e.g., word and excel)
• Receives and directs incoming calls, visitors, mail and e-mail, prioritising communications as appropriate
• Book extensive travel and accommodation
• Above all else leads with confidentiality in all administrative tasks
• Liaison with senior management and their EA/PA's within dentsu
• Assisting with both agency events (internal & external) and large client meetings/events; Organising the room bookings, IT support and catering (if required) and being the main point of contact with external stakeholders.
• Supporting on other areas of the agency including but not limited too; Media Owner sessions, agency training sessions, Award submissions, PO raising and travel assistance.

Qualifications + Skills

• Experience supporting senior business leaders.
• Strong communication skills, including written and verbal, ideally with experience of working in communications.
• Highly organized and strong ability to take the initiative and prioritise.
• Excellent attention to detail.
• Confident networker, able to build and maintain good working relationships with colleagues and clients based on trust and consistent delivery.
• Assertive but in a friendly and diplomatic way.
• Ability to be flexible and work well under pressure when required.
• Excellent IT skills including Word, Excel, and PowerPoint.

What we offer

• This is a permanent role.
• The team is based mainly in our London office but operates under flexible working arrangements.
• As well as a competitive salary, you'll enjoy a benefits package that you can tailor to your needs.

Inclusion and Diversity

Our diverse and inclusive culture enables our employees to bring their whole selves to work and be proud of doing so. For us, this is the foundation for great innovation which, in turn, generates better outcomes for our people, partners and communities. This is why we encourage applications from people with disabilities, and of all ages, nationalities, backgrounds and cultures.

We are happy to discuss flexible and agile approaches to working for all our roles - we can't promise we will be able to offer you everything you want or need but we do promise to discuss it with you openly and honestly. If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with our recruitment teams.

About dentsu

Taking a people-centered approach to business transformation, we use insights to connect brand, content, commerce and experience, underpinned by modern creativity. As part of Dentsu Group Inc. we are headquartered in Tokyo, Japan and our 65,000 employee-base of dedicated professionals work across four regions (Japan, Americas, EMEA and APAC). Dentsu combines Japanese innovation with a diverse, global perspective to drive client growth and to shape society.

Location:
London

Brand:
Iprospect

Time Type:
Full time

Contract Type:
Permanent]]>