Personal Assistant (12-month FTC)

Job Title:
Personal Assistant (12-month FTC)

Job Description:

Dentsu is the network designed for what's next, helping clients predict and plan for disruptive future opportunities and create new paths to growth in the sustainable economy. Taking a people-centred approach to business transformation, we use insights to connect brand, content, commerce and experience, underpinned by modern creativity.

Purpose of the Role

You will provide comprehensive support to 3 executives within the dentsu network. You will create and manage complex diary plans and travel arrangements.

We are looking for someone who possesses the ability to complete and respond to high volumes of complex tasks and projects with appropriate urgency. You will have great attention to detail, ability to meet tight deadlines and be able to switch gears at a moment's notice.

Key Responsibilities

• Providing all administrative and coordination support to multiple executive team members.
• Coordinating senior management meetings/conferences across multiple time zones.
• Organising and prioritising meetings, booking meeting rooms and refreshments, creating agendas, IT support and meeting and greeting all external clients.
• Assisting in preparing correspondence, reports, presentations, agendas, minutes, etc (using business software applications)
• Arranging domestic and global travel - ensuring travellers have necessary Visa's.
• Creating detailed agenda and travel itineraries for select trips.
• Processing all expenses via Concur in a timely manner and in accordance with company policy.
• Providing support and cover to the EA for Global Amplifi President when necessary.

Qualifications + Skills

• Experience of supporting multiple executives preferably in a fast-paced and global organization.
• Experience of managing and coordinating diaries across different regions/time zones.
• Experience of arranging international travel and itineraries.
• Professional discretion and understands the importance of confidentiality.
• Talent for proactively anticipating the needs of stakeholders and ability to work independently.
• The confidence and ability to exercise good judgment and decision making in a variety of complex scenarios.

What we offer

• This role is a 12-month FTC with the potential to become permanent.
• This role will require you to work 2-3 days from our London offices.
• As well as a competitive salary, you'll enjoy a benefits package that you can tailor to your needs.

Inclusion and Diversity

Our diverse and inclusive culture enables our employees to bring their whole selves to work and be proud of doing so. For us, this is the foundation for great innovation which, in turn, generates better outcomes for our people, partners and communities. This is why we encourage applications from people with disabilities, and of all ages, nationalities, backgrounds and cultures.

We are happy to discuss flexible and agile approaches to working for all our roles - we can't promise we will be able to offer you everything you want or need but we do promise to discuss it with you openly and honestly. If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with our recruitment teams.

About dentsu

Taking a people-centred approach to business transformation, we use insights to connect brand, content, commerce and experience, underpinned by modern creativity. As part of Dentsu Group Inc. we are headquartered in Tokyo, Japan and our 65,000 employee-base of dedicated professionals work across four regions (Japan, Americas, EMEA and APAC). Dentsu combines Japanese innovation with a diverse, global perspective to drive client growth and to shape society.

Diversity, equity, and inclusion sits at the heart of our Social Impact strategy - our fully integrated sustainability strategy which includes our ambition to build a fair and more equal society, where everyone is equipped to thrive.

Location:
London

Brand:
Global Amplifi

Time Type:
Full time

Contract Type:
Fixed Term Contract (Fixed Term)]]>