PA/Senior Administrator

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Fulfil your potential in hospitals that make history:

Charing Cross, Hammersmith, St Mary's, Queen Charlotte's & Chelsea and Western Eye.

With five world-renowned hospitals, Imperial College Healthcare NHS Trust is full of opportunity if you are looking to develop your healthcare career.

We are an NHS Trust of approximately 14,000 people, providing care for over a million and a half patients from north west London and beyond every year.

We have a rich heritage and an ambitious vision for the future of our patients and local communities.

With our partners, Imperial College London, and The Royal Marsden NHS Foundation Trust, we form Imperial College Academic Health Science Centre, one of 6 academic health science centres in the UK, working to ensure the rapid translation of research for better patient care and excellence in education.

We are proud of our heritage in innovation and we are early adopters of new insights in technologies, techniques and treatments for improving health.

Job overview

We are seeking an experienced PA/Administrator to provide Secretarial and Administrative support to our Community Heart Failure team

The successful candidate will have previous experience of administration roles within an NHS Trust setting.

You will be able to prioritise your workload with constantly changing demands, meet agreed deadlines, use your own initiative and respond to queries in a professional manner.

You must have experience in the use of computer systems including Microsoft packages and Cerner Millennium.

Key responsibilities diary management, include booking appointments, covering reception, processing clinical correspondence, supervising junior members of the team and other admin work as required. Cross covering admin team/Data Analyst during sickness and annual leave.

Cross cover of other community sites will also be required.

Please note that all short -listed applicants will be contacted by email.

Main duties of the job

The role of the PA/Senior Administrator for Heart Failure is to provide a comprehensive, efficient, quality PA and administrative service to support the Consultants the Directorate of Cardiovascular Sciences working with the Heart Failure team within both Acute and Community Heart Failure. This is an expanding role and subject to change as the service develops.

Working for our organisation

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview. .

Detailed job description and main responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Person specification

EDUCATION

Essential criteria

• A-Levels or equivalent knowledge or experience

Desirable criteria

• Original certificates/diplomas

SKILLS/ABILITIES

Essential criteria

• Word processing MS Office, including Word and Excel
• Experience of scheduling appointments
• Good organisational skills

Desirable criteria

• Previous appointment scheduling experience

EXPERIENCE

Essential criteria

• Previous PA/Secretarial experience
• Experience in a Healthcare environment

Desirable criteria

• Knowledge of the NHS
• Experience of working in a multidisciplinary team

Please ensure you check your emails regularly as this is how we will communicate with you throughout the recruitment process. If you are shortlisted you will be contacted by email and text message (if you provide a mobile contact number).

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Job description (PDF, 303.0KB)
• Functional Requirement Form (PDF, 376.6KB)
• Our Strategy 2023-25 (PDF, 230.4KB)