PA to Commercial Director - Independent Division

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PA to Commercial Director (Maternity Cover) - London, Hybrid - 37.5 Hours

Ready to bring passion into your career?

A global leading skincare and make-up company, Clarins Group is the embodiment of a committed family history, with a fierce passion for innovation and spirit of independence. Its raison d'être is "making life more beautiful, passing on a more beautiful planet".

Operating in more than 150 countries, we are now the number one skincare company in Europe and are accelerating our development on all other continents, particularly in Asia and the Americas.

Because our 8,000 talents are unique, we are committed to promoting diversity in all its forms.

Do you want to help write the next chapter of our story?

The role:

Responsible for supporting the Commercial Director with a variety of PA and administrative duties, as well as coordinating internal events.

What you'll do:

• Work with the Commercial Director on bespoke projects requiring collation of specific reports, presentations and information
• Having an up-to-date awareness of Company Vision and objectives in order to understand key leadership

  priorities for the Commercial Director and effectively support with workload and responsibilities

• Create and edit large format presentations on behalf of the Commercial Director and direct teams.
• Collate and support Commercial Director direct reports in the collation of required information for weekly

  trading meetings.

• Support the Commercial Director in all general administration including extensive diary organisation, inbox

  management, note-taking, letter writing etc.

• Act as the key liaison with all internal departments on projects, tasks, communications, administration and

  queries

• Organises and maintains a central filing and archive system for documents to ensure that information is up

  to date and available for the Commercial Director when required.

• Coordinate all travel and accommodation requirements as needed by the Commercial Director
• Plan detailed and extensive itineraries and agendas for events, account visits, activities, conferences and

  external meetings

• Monitor the delivery of all weekly, monthly and ad-hoc reports or information from all internal

  departments and file the reports accordingly

• Liaise with members of the Global team to request and divulge information as required by the Commercial

  Director

• Management and organisation of the Commercial Director's physical and electronic files including Teams.
• Update and track the Commercial Director's direct report holiday requests and sickness notifications
• Work with the Sales Administration Manager and PA to the Commercial Director (Stores Division) to coordinate the Long Service Awards Event and Recognition Awards Event
• Act as the key point of contact for the Commercial Director both internally and externally
• Complete visa and cash expenses on behalf of the Commercial Director
• Request information and produce Strategy, Review Meeting and Sales Meeting files as required by the Commercial Director
• Organise internal and external meetings to include such examples as review meetings, external dinners, lunches and incentive evenings.
• Update the Commercial Director on any relevant news, reports from her direct reports
• Update the Commercial Director on any relevant key contact changes with our account / store retailers
• Liaise with external contacts on behalf of the Commercial Director
• Work with the other Director's PAs on joint projects including event venue sourcing, internal catering for meetings, diary liaison, room bookings, sharing information etc.
• G eneral hosting duties such as sourcing and serving refreshments, ensuring a welcoming environment for all guests
• Collate Salesforce feedback on new product launches and ensure the Commercial Director is regularly updated
• Monitor and file all requests for new store openings and visualisation reports
• Collate large files for Business Review meetings, Global meetings and events
• Opportunity to participate in ideation development for Award Winner and Company Meeting events
• Ad-hoc national travel for internal events
• Work with the EA and PA to the Managing Director on planning logistics and any ad-hoc requirements
• Act as a sounding board to the Commercial Director on all projects, logistics and working processes
• Provide ad-hoc private assistance to the Commercial Director

You are:

• Confident and comfortable when dealing with people at all levels with a clear understanding of the importance of confidentiality.
• Able to work well under pressure within a busy, fast-paced working environment
• Advanced level Microsoft Word, Excel and PowerPoint.
• Self-starter with proactive approach to managing own and Director's work.
• Highly organised, able to multi-task and adapt to last-minute or shifting priorities.

You have:

• Substantial prior experience in a fast-paced PA role.
• Excellent communication and presentation skills across all forms - telephone, written and interpersonal.
• Outstanding relationship building skills at all levels, internally and externally and a real team player.
• Excellent attention to detail with the ability to prioritise workloads to meet tight deadlines.
• An understanding of the UK retail and/or cosmetics landscape would be highly desirable.

If you have a curious mind, a thirst to go further and the drive to boldly take on new challenges, join us.

At Clarins Group, we believe in making life more beautiful for our employees and our customers. Inclusion and diversity are firmly grounded in our core values, which are part of our DNA. We strive to achieve inclusiveness and we foster an equal-opportunity culture where everyone can reach their full potential and do their best work.We welcome applications from all backgrounds.

To learn more about our group and our commitments to people and the planet, visit www.groupeclarins.com