Operational Medical Business Manager

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Detailed job description and main responsibilities

Ensure forward planning and appropriate management of temporary staffing requirements both financially and safely and supporting rota coordinators in safe and accurate management of rotas.
• Identifying where there needs to be changes to rotas and working with medical workforce team to re-design.
• Ensure that there is a proactive approach to rotas ensuring necessary cover arrangements are in place and to challenge where necessary, providing advice to resolve issues as appropriate in conjunction with senior medical management.
• Work alongside the E-Rostering Team on the implementation of medics rosters across all directorates within the trust to allow for transparent and accurate rostering and absence reporting
• Implement new working practises to improve rota management and keep regularly reviewing so practise is sustainable.
• Undertake the lead role in monitoring exception reports for doctors supporting the guardian of safe working hours to resolve.
• Identify and raise any problematic areas to relevant persons for consideration.
• Responsible for the ongoing assessment and monitoring of working practices/ rotas to ensure they are compliant with local and national guidelines and agreed terms and conditions. Working with medical workforce team to ensure they are compliant.
• Support rota coordinators in the trust on rostering best practice and monitor the ongoing compliance and maintenance of such

This is not an exhaustive list, please see the attached Job Description and Person Specification for more information on the role requirements and duties..
• Person specification

EDUCATION AND QUALIFICATIONS

Essential criteria

• Educated to degree level and Masters level or equivalent knowledge acquired by experience
• CIPD qualified or equivalent
• Evidence of continuing professional development including regular attendance on internal and external study programmes

Desirable criteria

• Project Management Qualification

EXPERIENCE AND KNOWLEDGE

Essential criteria

• Previous public sector experience within a Unionised environment. • Substantial experience of operational at a senior level. • Significant experience of work demonstrating a proven track record of strategic planning and horizon scanning. Production of complex reports and experience of formatting within Excel Experience of working to support senior individuals Experience and proven ability to work with minimal supervision Experience of working to deadlines Experience of accurate data entry Experience of developing and writing new policy and process • Experience of using and developing HR and workforce information systems to enhance e-functionality. • A good working knowledge of Microsoft Office tools, including Powerpoint and Excel, good keyboard skills • Demonstrable experience financial management systems and knowledge of budget and establishment management controls • Demonstrable experience of the development and provision of training and development programmes. • Substantial evidence of strategic project management experience, and ability to work autonomously in leading, implementing and managing areas of work and service redesign projects to tight deadlines from initiation to completion. • Up-to-date knowledge of current and changing trends and employment law and how it affects practice.

Desirable criteria

• Project management skills, tools and techniques • NHS Experience • Knowledge of TRAC, ESR, HealthRoster and other workforce systems • Workforce planning expertise acquired through formal training or equivalent

Skills and Abilities

Essential criteria

• Well-developed communication skills including strong interpersonal, facilitation and negotiation skills. • Well- developed written and presentation skills and demonstrable experience of reporting and policy writing skills. • Demonstrable political awareness and able to use this to persuade and influence.. • Has an innovative and flexible approach to creatively solve complex problems and can react quickly and think on their feet. • Demonstrates attention to detail • High level of analytical and judgement skills which require management of complex facts and problems. • Confidence and freedom to act within their scope of responsibility. • Evidence of ability to manage complex and difficult situations where there is often direct conflict to prioritise work in the face of competing demands. • Coaching and support of junior staff and Managers. • Ability to interpret complex information and make appropriate strategic and operational decisions.

Desirable criteria

• Mediation and/or facilitation skills and the ability to gain mutually acceptable outcomes

Personal Qualities

Essential criteria

• Confident and flexible approach to work • Is a positive role model of the leadership behaviours that build engaged staff and teams. • Reliable, tactful and discreet • Motivates others and solution focussed • Credible with strong sense of integrity. • Calm, empathetic and logical when faced with urgent and stressful situations. • Commitment to helping to provide equitable services for all health service users and NHS staff. • Commitment to the principles of lifelong learning and continuous professional development.

Desirable criteria

• Extended Qualities

Two references will be required, one from your current or most recent employer, the other from your previous employer. The referees should be from persons with management responsibility.

If you have been unemployed for a period of four years or more, please give your last employer and one character referee of your choice (not members of your family). If more applicable, references will be requested from your Teacher or Head of Faculty. Please ensure you provide full contact details.

Please be aware that your documents eg. Passport/NI Card will be electronically scanned using Home Office accredited Verification System.

Due to the high number of applications that are received for some posts we may close vacancies before the stated closing date if sufficient number of applications are received. Therefore please apply as soon as possible.

All non- medical posts with the Trust are subject to a probationary period of six months, during which time you will be required to demonstrate to the Trust's satisfaction your suitability for the position in which you will be employed.

Should you not hear from us within three working weeks of the closing date for this post, then regretfully in this instance, you have not been shortlisted.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Operational Medical Business Manager (PDF, 456.4KB)
• Operational Medical Business Manager (PDF, 456.4KB)
• Operational Medical Business Manager (PDF, 456.4KB)