Office Manager/Team Assistant

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

We are Ataccama, and we are on a mission to empower organizations to maximize the transformative potential of data and AI. Our product enables both technical and less technical 'data people' across their organizations to create high-quality, governed, safe, and reusable data products. It's what made us a Leader in the Gartner Magic Quadrant® for Data Quality Solutions™, and what inspired Bain Capital Tech Opportunities to invest in our future growth.

Our vision is to be the leading AI-powered cloud data management company and to do that, we're making Ataccama a great place to work and grow. Our people are located across the globe. They succeed by collaborating as a team and thrive in our company culture defined by these core values:

Aim High

Customer Focused

ONE Team

Candid and Caring

Challenging Fun

Do you want a job where no two days are the same? Always ready to step in and help (and step up) where needed? We're looking for an Office Manager/Team Assistant to join our 30+ people team in London and become the heart and soul of the place.

Every day brings a new challenge and you will find yourself wearing many hats in this role-the most important thing is to enjoy it! This is our first support role in the team, which gives you a great space to create, design, and integrate the role within the rest of the team. Your support will be very much needed and appreciated.

Your Challenge:

• Make the office an attractive and inviting space that motivates our team to come in, while also fostering an environment that supports efficiency and productivity.
• Owning our office operations including welcoming visitors, managing incoming and outgoing mail, couriers, etc.
• Organizing and executing internal and external events for the team in cooperation with the marketing team.
• Providing daily support to the team, which may include work in our systems, Excel sheets, PowerPoint presentations, checking expense reports, or working on ad hoc projects.
• Helping organize business trips (tickets, hotels, business trip settlement), especially to Europe.
• Managing facilities, being in contact with landlords and suppliers, ordering office supplies and refreshments, handling Occupational Safety, Health, and Fire Protection (and helping us find and move the office to a bigger space as we continue to grow).
• In cooperation with our People and Culture team, taking care of our new Ataccamers and their smooth onboarding process (employment contracts, medical checks, first-day organization, attendance, etc.).
• Managing company contracts for our London office (physical and electronic document storage).

Is This You?

• You have previous experience in the international working environment and supporting mid-size teams as an office manager, team assistant, executive assistant, back office assistant, etc.
• You have strong project management skills and can work on multiple tasks at the same time successfully.
• You are a people person with positive energy, great communication skills, an approachable demeanor, and are happy to help others.
• You enjoy taking initiative and ownership and don't need to be micromanaged.
• You have knowledge of MS Office and Google Drive (spreadsheets, formatting, etc.).
• You've worked with some professional communication technologies. We mainly use Slack, Zoom, and Gmail.
• You communicate and write fluently in English.
• You are willing to work onsite 3-4 days per week and with an easy commute to the City of London.

Work equipment

• Company laptop

• Company mobile phone

Perks & Benefits

• Long-Term Incentive Program

• "Bring Your Friend" referral program

• The Global Family Support Program - A paid leave program to help all parents focus on the new addition to their family

• 25 days of vacation, and 1 personal day for each calendar year with Ataccama (up to 5 in total) in addition to your vacation days

• Flexible working hours & flexible working setup

• Health insurance provided by Vitality

• Pension contribution

• Conference tickets to the best industry events of the year

• Online courses & company access to Udemy to hone your skills

While we highly value cooperation with all our business partners, we don't accept unsolicited resumes from any sources other than directly from a candidate. We reserve the right not to pay any fee for sending an unsolicited offer containing the details or resume of a job candidate, even if the relevant candidate is employed by our company.