Office Manager

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Office Manager

This role is crucial in ensuring the smooth daily operations of our office environment and providing comprehensive administrative support across multiple business functions. The role is responsible for facility management, guest services, and supporting both HR and finance operations to maintain an efficient, welcoming, and well-organised workplace.

Responsibilities

• Facility Management: Oversee daily operations of office facilities to ensure a safe, clean, and efficient working environment four days per week (1 day hybrid). Coordinate maintenance and repair services for building infrastructure, equipment, supplies and general upkeep.
• Office Operations: Open and secure the office premises, manage access controls, and ensure all systems are operational at the start of each business day.
• Meeting Coordination: Manage meeting room bookings, setup requirements, and ensure facilities are prepared with necessary equipment and refreshments for all scheduled meetings.
• Visitor Engagement: Provide professional meet and greet services for visitors, clients, and stakeholders. Ensure a positive first impression of the organisation.
• HR Administration: Support HR processes including maintaining files, processing new starter documentation, coordinating induction logistics, and assisting with colleague record management.
• Business Administration: Ad hoc business administration as when required
• Events: Responsible for organising external and internal meetings and events including supporting Summer and Winter colleague conferences
• Compliance: Ensure all office operations comply with health and safety regulations, building requirements, and company policies and procedures.
• Inventory Management: Monitor and maintain office supplies, equipment inventory, and coordinate procurement of necessary resources to support business operations.
• Administrative Support: Provide comprehensive administrative assistance to senior management and department heads as required to support organsational effectiveness.
• Reporting and Administration: Keep up-to-date records of all contracts, suppliers, inspections, and maintenance
• Budgeting and Cost Control: Maintain and track the office and facilities budget. Review expenditure on utilities, supplies, and services for cost efficiency

Qualifications:

• Proven experience as an Office Manager or similar role.
• Strong team management skills with the ability to lead effectively.
• Excellent organisational skills with attention to detail.
• Proficient in administrative tasks and office software, including QuickBooks.
• Strong communication skills, both verbal and written.
• Experience in human resources practices is a plus.
• Ability to multitask and prioritize effectively in a fast-paced environment.