Office Manager

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Office Manager

Department: Executive

Employment Type: Permanent

Location: London

Description

Rewards Office Manager is the heartbeat of our workplace, responsible for maintaining a well-organized, welcoming, and efficient office environment. Based at our London HQ, in the heart of London retail district, you will ensure the smooth running of daily operations, oversee facilities and events, and provide support to employees and visitors alike. This role is perfect for a detail-oriented, proactive individual who takes pride in creating a great work environment.

In addition to general office management, this role provides a platform for someone keen to develop their skills as an Assistant to our Executive team, providing the opportunity to work with and learn from existing executive support team.

Key Responsibilities

• Super-organised & detail-oriented - You love keeping things running smoothly.
• People-focused & proactive - You anticipate needs before they arise.
• A problem solver If something's broken, you figure out how to fix it.
• Eager to learn & grow - You're looking for a role where you can develop EA skills.
• An office all-rounder - From restocking supplies to welcoming visitors, no task is too small.

Skills Knowledge and Expertise

Office & Facilities Management

• Open and prep the office daily, ensuring meeting rooms, kitchens, and common areas are tidy and well-stocked.
• Oversee office supplies, including stationery, snacks, and kitchen essentials.
• Manage deliveries, parcel distribution, and waste disposal.
• Liaise with maintenance providers and IT to ensure everything from heating to coffee machines is in top condition.
• Conduct regular office checks and coordinate cleaning services to maintain a professional and welcoming environment.

Front-of-House & Event Coordination

• Be the friendly face that welcomes visitors, ensuring they have everything they need.
• Set up and clear meeting rooms, ensuring refreshments, IT, and supplies are ready to go.
• Organise catering, drinks, and bookings for team events and external meetings.
• Assist with planning and logistics for office events, celebrations, and team socials.

Executive Team Support (Training & Development)

• Gain hands-on experience supporting the executive team with administrative tasks.
• Learn how to manage schedules, travel arrangements, and meeting coordination.
• Support key business processes, helping to refine your skills as an Executive Assistant.

Benefits

• Annual Leave: 25 days + bank holidays
• Ability to buy and sell holiday days as well as the ability to bank days (tenure dependent)
• Flexible working options: we are operating a hybrid working model with a minimum of 3 days a week from the office
• Pension: Hargreaves Lansdown - 6% matched contribution
• Employee share scheme
• Generous family friendly cover
• Private healthcare - Bupa
• Income protection
• Critical illness cover
• Life insurance cover
• Dental cover
• Optical cover
• Yulife app for access to employee wellbeing and discounts
• Perks at Work, cashback/discount shopping site
• Employee referral scheme
• Salary sacrifice program which includes cycle to work scheme, electric car scheme and season ticket loans
• Volunteering program
• Company events i.e. Christmas party, all-company event and other social/hosted events during the year (we have an active social committee!)
• Team socials