Office Manager

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Job Description

• Beyond The Wall Day Service, Eye, Suffolk IP23 8HA
• £24,000 - £26,000 per annum depending on experience
• 7 hours per day, 28 - 35 hours per week *
• Permanent
• Reference: 0885
• Start date negotiable

*Monday - Friday or Monday - Thursday.

Holiday allowance: 20 days plus bank holidays.

Location: On-site, this role is not suitable for remote working.

Probationary period: 6 Months.

About us

Beyond The Wall is a charity based in the Walled Garden at Thornham Walks, Near Eye, Suffolk.

We are a not-for-profit organisation which means all funds raised go to meet the needs of our members. We work with people aged 18 + who have a learning disability, autism or a mental health condition.

Our aim is to provide purposeful work-related activities which build life skills, self-confidence and independence. Our programme seeks to include stimulating lifelong learning opportunities, health and wellbeing and community inclusion.

We have a small team who all work to support our members to get involved in all of our enterprises and activities. This role will support that team ensuring that their time is focused on providing our members with the best outcome to their day.

Job Summary

We are seeking full or part time office manager to join our small team. This role will be office based on-site, it is a requirement that the role be carried out on-site rather than remote working.

You will be responsible for the effective management of the majority of the organisations administrative tasks including general office management, financial tasks, payroll, maintaining current risk assessments and policies and generally supporting the Centre Manager in the running of the organisation.

Essential attributes experience or qualifications:

• some experience maintaining financial records, budgeting and producing management accounts and reports, including payroll, bank reconciliations and HMRC
• experience managing an office ensuring the smooth running of an organisation
• be self-motivated and comfortable working as part of small team
• a good communicator who can build important relationships and communicate effectively with clients, carers and a range of internal and external partners
• ability to find solutions and efficient ways of working
• good knowledge of a wide range of organisational policies and procedures
• confidence and proficiency to learn and use new software including integrating software and understand new technologies.

Desirable attributes experience or qualifications:

• experience using web-based programmes such as Canva and Bright HR
• knowledge and experience of carrying out and writing risk assessments
• have at least one year's relevant experience in a charity finance role or similar
• experience of supporting the development of financial systems for small and growing companies
• customer service experience
• have experience of grant funded bodies/charities, preparing bids and claims.

Additional Requirements:

• ability to work quickly and accurately
• good concentration with an eye for detail
• self-motivated, able to work unsupervised, to take initiative and to meet deadlines
• an ability to work as part of a small team
• highly organised with good time-management
• resilience and adaptability to a changing working environment, and the ability to work confidently and flexibly through periods of development
• commitment to the values and vision of the organisation
• a non-judgmental attitude.

To find out more

For an informal discussion please call Rozelle on 01379 788700 or email admin@beyondthewall.org.uk

How to apply

To apply, please email your current CV to: admin@beyondthewall.org.uk and we will send you an application pack for the role.

Closing date: 1pm, 30 November 2024.

Interviews to be held in December.

About the Team

IMPORTANT PLEASE READ BEFORE APPLYING

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