Office Administrator

Salary: £28,808.47 plus Veolia benefits

Hours: 40 hours per week, Monday to Friday ( 8am - 4.30pm, including 30 min unpaid break)

Location: 96 Wilton Road, London, SW1V 1DW

When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone. As an Administrator you'll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you;

• 25 days of annual leave plus bank holidays
• Access to our company pension scheme
• Free physiotherapy service
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
• Ongoing training and development opportunities, allowing you to reach your full potential

What you'll be doing;

• Oversee daily office operations, including supplies, maintenance, and facilities coordination.
• Prepare, process, and track purchase orders to ensure timely procurement and delivery of goods and services.
• Raise and process invoices, maintaining accurate financial records.
• Liaise with suppliers and vendors, obtaining quotations and negotiating pricing where required.
• Maintain accurate records of purchases, expenses, invoices, and office assets.
• Take minutes at meetings, prepare summaries, and distribute to relevant stakeholders.
• Arrange and coordinate meetings, including scheduling, room bookings, and technology setup.
• Order and organize lunches, refreshments, and catering for meetings and office events.
• Support internal teams with administrative tasks, scheduling, and documentation.
• Ensure compliance with company policies and procedures in procurement, invoicing, and office management.
• Assist in budget monitoring and expense reporting of operations.
• Handle correspondence, filing systems, and office communication channels.
• Support Westminster's 12 depots in arranging wellbeing lunches and events.

What we're looking for;

Essential:

• Previous experience in office administration, procurement, or accounts administration.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management systems.
• Good communication and negotiation skills.
• Attention to detail and accuracy in record-keeping.
• Experience with invoicing, catering coordination, and minute-taking is desirable.
• Ability to work independently and prioritize effectively.

Desirable:

• Basic knowledge of the waste industry.
• Experience of utilising systems.

What's next?

Apply today, so we can make a difference for generations to come.

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career.

We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.