Network Engineering Procurement Coordinator

About the roleDo you have an inquisitive mind, enjoy solving problems and seek exposure to leaders from across the business? Can you think clearly when presented with multiple pieces of information to quickly get to the nub of an issue? Would you like the opportunity to expand Coupa skills?
If so, we have a great opportunity for an Engineering Purchasing Administrator to join the Partnership’s Engineering Team.

Our Engineering Team provides 24x7 seamless engineering support to 5 million square feet of state-of-the-art semi-automated warehouses and Distribution Network buildings - critical in ensuring systems, infrastructure and automation deliver effective availability for online sales and store replenishment fulfilment.
This is achieved by delivering planned and reactive engineering regimes to provide a safe and efficient operational environment, contributing to the success of network engineering business objectives, where availability and service-level are pivotal to site performance, network proposition now representing 85% of online sales fulfilment across estate assortments.

This role is known internally as Network Engineering Procurement Coordinator.

• Expected salary - 35,500 - £37,000 (dependent on experience). 

• Contract type - This position is a Permanent contract.

• Working pattern/flexible working - The Partnership has adopted a hybrid working approach, meaning you'll be able to work a mixture between the office and home based. The Engineering Coordinator role requirements are one day a week working from home and the other days in the office at our Magna Park site.

• Location - This role is based at our Magna Park Distribution site 

Key responsibilities 

• Support the Regional Engineering Manager, Technical Services, Operational Management Team and Automation Specialists in formulating, implementing and achieving the sites’ projects whilst supporting BAU primary and secondary network engineering functions, respectful of technical specification policy and institutional standards.

• Consult regularly with suppliers, reviewing SLA’s for consistency / best-in-class, ensuring any non-conformances are promptly resolved, expedite deliveries on- time and in-budget - and implement action plans when necessary.

• Create and process procurement records (Invoicing, Manual Payment Request, Early Payment Request, Cheque Requisitions) including RFIs / RFQs and Purchase Orders (including monthly standing-orders for rental equipment & specialist labour) - ensuring accuracy and compliance are met on time for Goods and Services, using procurement digital platforms, Coupa, ARMS QMS, Service-Genie, Concerto, SI7, etc.

• Warrant and release payments on-receipt of goods delivered/work completed in line with financial portals. Maintain accurate and organised records of all procurement-related transactions.

• Maintain capital reports for month-on-month and year-end internal and external stakeholders. Collating project information, O&Ms, H&S, project milestone governance, drawing updates and closure at end of project.

• Ensure monthly revenue expenditure remains within budget with period-end reporting to the Network Engineering Financial Controller Analyst.

• Source and Onboard validated new suppliers for projects and operational parts and materials requirements, benchmarking from multiple suppliers and partners across the UK and Europe. Host, attend and participate in meetings with key stakeholders and suppliers.

• Replenishment of business critical consumables - impact levels debilitating if not completed diligently.

• Manage team availability through holiday planning and management of shift capacities by adhering to the guidelines for a team of c.90 Engineering Partners across 8 Distribution sites.

• Record initial reported absence, updating extended Partner absence, creation of Return to Works.

• Process training requests from internal stakeholders ensuring training courses are scheduled with relevant third-party training providers.

• Collaborate with wider network teams (CFA Finance) to ensure all processes are conformant with company policies.

Essential skills/experience you’ll need 

• Evidence of working with Google Suite

• Strong ability to interpret numerous pieces of information and identify what is important to form a point of view and course of action

• Experience in building and managing relationships with stakeholders whilst being comfortable engaging, challenging and influencing them

• Confident working across multiple portals

• Educated to GCSE level or equivalent in Maths and English

• Experience and understanding of working in Distribution

• Good all-round communication and customer support skills/ethos

• Confident in reporting and able to demonstrate analytical techniques

• Experience working in purchasing in order to have general knowledge of procurement terminology

• Effective at building and maintaining supplier relationships

• Detail-oriented with strong organisational skills, working in a logical, systematic manner

• Able to work independently and as part of a team

Desirable skills/experience you may have 

• Experience with procurement software such as Coupa, Oracle, CMMS and stock management workstreams

• Previous experience gained from Engineering stores / Retail organisations and a fast-paced environment.

#LI-HEADOFFICE#LI-SD1 
About The Partnership

We’re the largest employee owned business in the UK and home of our cherished brands, John Lewis and Waitrose. We’re not just employees, we’re Partners, driven by our purpose to build a happier world. As we look to our future, there’s never been a more exciting time to join us.

We’re ruthlessly focused on being brilliant at retail. We continue to innovate, adapt and diversify. Never Knowingly Undersold on price, quality and service in John Lewis and passionately serving food-lovers in Waitrose.

As Partners we all share the responsibility of ownership and in its rewards. We use our voices to contribute to our success, working together through the good and challenging times, holding true to our behaviours and treating everyone with kindness and respect.

We all own making the Partnership somewhere we belong. Embracing our differences and creating an environment where we’re free to be ourselves and can THRIVE. Growing ourselves individually, and as a collective.

As Partners, we make all the difference. And, we all own it.

Important points to note:

It’s important to note that some of our roles are subject to pre-employment vetting. If required, you’ll find out more about vetting throughout the recruitment process and we encourage you to complete any vetting documents quickly to avoid delays.

We also recommend that you apply as soon as possible as vacancies can close early if we see a high number of applicants.

We want all of our Partners to have a good work-life balance and we support flexible working. This might mean flexible or compressed hours, job sharing or shorter hour contracts, where possible. Please discuss this further with the hiring manager during your interview.