MS 01 Specialist Engineering Manager

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Job overview

The post holder will be expected to act on their own initiative, in a leadership role supporting and deputising as required for the Head of Estates in the day-to-day management of the service.

The role of the Specialist Engineering Manager is to provide management of the Trusts specialist engineering services to all wards and departments within a multidisciplinary environment, ensuring compliance with Trust safety standards and legal requirements. Specialist engineering services are defined as but not limited to systems covered both HTM's and statutory instruments, i.e., Medical Gas, Pressure Systems, HV/LV Voltage, Passenger Lifts, Water Systems, Ventilation Systems etc.

Responsible for the operational management of a multi-disciplinary specialist engineering team delivering assurance to the Trusts senior management against current standards. The post holder will have lead responsibility for the management and responsibility of key specialist engineering service contracts and ensuring appropriate audits, contact management and remedial actions are delivered. Will take a leadership role in management of Authorising Engineers and highly complex technical reports and the prioritisation of the actions identified in reports.

The post holder will be required to participate in the Estates out of hour's on-call arrangements and undertaking Authorised Person responsibilities for specific engineering systems as required.

Main duties of the job

Manage the operational pay and non-pay budget for the site Specialist Engineering Team circa £2.5 million. Responsible for the identification and delivery of CIP plans, in accordance with CMG/Corporate Areas targets. Responsible for the maintenance of physical assets for the department. To line manage the Trust specialist engineering team on the allocated site, ensuring that all aspects of performance, attendance, training and appraisal are addressed in accordance with Trust Policy. Will have lead at times and deal with distressing and emotional circumstances, deal with staff grievance and be involved in disciplinary issues. Responsible for the creation, review, development and implementation of Trust specialist engineering polices

Receive and interpret complex, sensitive information and communicate with Estates senior leadership and Trust Executives. Interpretation of reports from Authorised Engineers and external governing agencies to ensure actions understood by Estates team; to include the creation and delivery of appropriate training. Formulate long term strategic estates operational plans for the specialist engineering systems that can impact across the organisation. Implement plans to tackle long term engineering issues to the organisation for critical systems

Working for our organisation

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals:

• high-quality care for all,
• being a great place to work,
• partnerships for impact, and
• research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

• we are compassionate,
• we are proud,
• we are inclusive, and
• we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacanc...

Detailed job description and main responsibilities

The post holder will maintain develop and implement effective communication systems for the CMG and external partners, having good communications and working relationships with;

Senior Managers,

Director of Estates,

Head of Estates,

Estates Supervisors,

Members of Trust staff at all levels including nursing staff.

All Estates and Facilities staff across disciplines,

Emergency Services,

External Agencies/ Specialist sub-contractors/Suppliers.

Legislative governing bodies, HSE, NHS England, CQC etc.

To support and deputise as required for the Head of Estates in managing a team to ensure Building and Engineering maintenance services are delivered to a high standard.

To be a key contribute to the achievement of good corporate governance throughout the Trust, and direct subordinates as required, ensuring their compliance with all Trust policies and procedures.

To be an Estates lead in the process of ensuring compliance with all Trust Statutory and Non-Statutory responsibilities relating to the Trust's Estate.

Leading and developing the culture of responsiveness, ownership and customer care amongst Estates staff.

Provide technical expertise and training on all aspects of Estates Maintenance Function, promote communication at all levels and bring innovation, monitoring and measurement to ensure a value for money service.

The post holder will be responsible for Health and Safety and welfare matters affecting the staff in or attached to their area of work responsibility. This will include risk assessment, safe systems of work, training toolbox talks and safety inspections.

To undertake roles of Authorised Person in accordance with the requirements of Healthcare Technical Memorandum for example: Medical Gas Pipeline systems, High and Low Voltage Electrical systems. Critical Ventilation Systems.

To undertake training of the Estates Operational Managers and Engineering Team, as designated by training / competency matrix,as necessary to ensure that the knowledge and skills base is maintained and developed to meet the requirements of current and future engineering services and changes in legislation.

To lead on the development of Trust's CAFM system, utilising the system to ensure a robust management system of records and assets. To ensure operational Estates changes are implemented with the CAFM system ensuring continued compliance.

Key decision maker on Trust approach to HTM and statutory compliance and the development of risk-based response to engineering standards

Lead on management of external specialist engineering contractors and staff carrying out work on the Trust's assets and buildings, ensuring delivery and assurance of SLA's and KPI's.

Lead on training and development of authorised and competent persons both internal and external to the Trust.

Communicates technical issues, safety issues and major operational issues to Estates Directors as required under the Estates communications strategy.

Undertake Estates specialist engineering audits and condition surveys reporting into Trust Governance and senior teams.

Key contributor to the estates risk register to ensure an accurate view of operational risk and backlog maintenance requirements.

Key contributor in negotiating with contractors, suppliers, Authorising Engineers, Service Leads in the delivery of the service. Negotiating in the arranging of critical plant and area shutdowns for critical systems to ensure no impact on patient flow or the service.

Lead on and designate to the Engineering team, the management of complex specialist engineering projects designed to improve or maintain compliance with statutory requirements. Will also be required to take the Operational lead on Capital improvement projects, defining the requirements of the project, supporting decisions on derogations / plan changes and ensuring that a suitable product is handed over into Operational management; the key emphasis being on the ability to meet the scope of clinical need and on the ability to maintain.

The post holder will have to have regular usage of computer software to develop and create reports or documents alongside audits etc.

The post holder should have highly developed physical skills to deal with complex engineering issues and can use fine tools, test instruments, materials and be able to interpret results and findings to provide solutions.

Must be able occasionally to work in unpleasant conditions and surroundings dealing with sewage plant and pipe work, pest infestations, vermin infestations and some maintenance activities.

To ensure all specialist engineering systems are installed and maintained in accordance with current legislation, health and safety regulations, codes of practice and Health technical guidance.

Responsible for developing, monitoring and review safe systems of work applied to specialist engineering services.

Lead on creation of succession plans for training and supporting for development of junior engineers and apprentices.

As part of continual personal development, identifying solutions using technological advances and practices within Health care engineering.

Requirement to analyse highly complex engineering condition reports and drawings, covering life critical systems that supply services across whole hospital sites. Use of judgement to proactively address areas of concern and undertake risk prioritisation to ensure robust governance.

Requirement to undertaken physical analysis of specialist engineering equipment to monitor performance and to undertake fault diagnosis with the use of fine tools and equipment.

Proactively addressing areas of concern and undertaking risk prioritisation to ensure robust governance.

To act and lead in a professional manner demonstrating the Trust's values when undertaking tasks and duties in contact with Patients, Visitors and staff.

Contribute to the development of the CAFM system ensuring effective change

Person specification

Training & Qualifications

Essential criteria

• Qualified to Masters Level (or equivalent experience)
• Degree / Diploma in Mechanical, Electrical or Building Service discipline or equivalent significant experience
• Membership of a Professional Institution eg IHEEM, IEE, IET, I.Mech, CIBSE
• IOSH Managing Safely
• A recognised training qualification/apprenticeship in Electrical or Mechanical Services

Desirable criteria

• Legionella awareness L8 - Responsible Person
• NEBOSH - Level 3 Certificate
• Recognised Management Qualifications

Experience

Essential criteria

• Considerable experience in specialist engineering in installation and maintenance of systems
• Experience of line management and supervisory responsibility for directly employed staff and contractors working on defects and PPM on technical: Electrical, Mechanical or Building disciplines found in an acute hospital environment
• Experience of Working in an Authorised Person role )e.g Medical Gas , High Volatge)

Desirable criteria

• Experience working with Computer aided facility management systems
• Considerable knowledge of Health care Engineering knowledge of Healthcare Engineering services (EG HV/LV/Water?Vent etc)
• Experience of Working in an acute or non-acute hospital setting

Communication and Relationship Skills

Essential criteria

• Good organisational skills and ability to address and develop solutions to problems of a highly complex and contentious nature
• Ability to receive and interpret highly complex and contentious information of a sensitive nature and being able to communicate the magnitude of the situation with non-estates professionals so that the risks are clearly understood without causing panic
• Strong communication skills, for effective working relationships throughout the organisation including presentation to Executive Directors
• Ability to work on own initiative and as part of a team
• Highly organised approach to work
• Strong IT/PC Skills to be able to develop and operate the various computer systems
• Evidence of good written and spoken communication skills

Analytical and Judgement Skills

Essential criteria

• Ability to interpret and make judgement across a wide range of highly complex estates issues taking into account legislation, expert advice and conflicting demands
• Ability to understand and interpret legislation and develop work plans and policies
• Ability to react to unplanned events/emergencies in a controlled planned manner and communication of issues and progress as per the agreed communications policy

Skills

Essential criteria

• Ability to cope with and manage demanding and stressful scenarios
• Ability to undertake performance monitoring fault diagnosis using fine tools and equipment
• A dedicated and committed member of a team
• Flexible individual who can cope with new and changing demands
• Excellent attention to detail
• Approachable and tactful
• Ability to work flexible as needs arise,
• Ability to Work overtime at short notice

Planning and Organisational Skills

Essential criteria

• Experience of Developing and implementing estates operational strategies

Equality Diversity & Inclusion

Essential criteria

• Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
• All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others

Other requirements Specific to the Role

Essential criteria

• Has the ability to travel, as will be required to work at other sites
• Ability to work out of hours, evenings, weekends and bank holidays as needs arise
• Able to undertake all duties as detailed in the job description
• To be able to participate on the Estates Management On Call Rota if required to do so

Commitment to Trust Values and Behaviours

Essential criteria

• Must be able to demonstrate behaviors consistent with Trusts Values And Behaviours

Additional Information

Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.

Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.

UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.

UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.

Disclosure and Barring Service Check

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.

The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.

The current price of a check is £38 for an enhanced and £18 for a standard check.

COVID 19 Risk Assessment

Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.

The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.

If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.

Covid Vaccination Status

Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.

University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.

Employer certification / accreditation badges

Applicant requirements

The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Specialist Engineering Manager (PDF, 228.9KB)
• Understanding your right to work in the UK (PDF, 1.1MB)
• Employee Benefits (PDF, 578.5KB)