Mechanical Services Manager

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Job summary

The Estates Department at University Hospitals Plymouth NHS Trust is looking to recruit a suitably qualified and experienced Mechanical Services Manager to work as part of the engineering team delivering a diverse range of mechanical services, projects, compliance and assurance for the organisation.

This is an excellent opportunity to work as part of the Estates engineering team, delivering positive improvements to the Healthcare Estate and providing a safe and compliant environment for patients, staff and visitors. The post holder will be responsible for a small team including a support manager and mechanical clerk of works.

Applicants must have experience of working in a busy environment; be suitably qualified and self-motivated with excellent communication skills.

Applicants will also be required to demonstrate successful delivery within a mechanical maintenance/contracting environment and provide evidence of project management with successful outcomes. Previous healthcare experience is preferred but not essential.

Ability to travel between sites is essential and there will be a requirement to take part in a Management on-call rota.

Please contact deputy head of Estates Bryan Kidger - (01752 431296) for further details.

Main duties of the job

To manage the provision of Mechanical Engineering Services, ensuring that these are safe and available for their intended use and that the Trust complies with its statutory obligations.

• All UHP Properties
• Staff Responsibility - Mechanical Clerk of Works & Mechanical Support Manager
• This role has no budgetary control

***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

About us

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Job description

Job responsibilities

1. Manage, monitor and co-ordinate all mechanical engineering services, systems, complex faults, and work activities ensuring that they are undertaken in accordance with relevant current legislation.
2. Advise the Head of Estates on all aspects of mechanical services and the efficient use of energy and water resources ensuring compliance with NHS guidance, health and safety standards, statutory compliance, codes of practice and regulations, and that activities are carried out in the most cost effective and efficient way, either through DEL or external contract.
3. Monitor and review the mechanical engineering services planned preventative maintenance system (PPM), to ensure that the services are delivered in the most cost effective way.
4. Management of Contractors and specialist service contracts in connection with mechanical services, systems and equipment.
5. Manage, control, co-ordinate and monitor the following specialist services through direct labour or contractPiped medical gas systemsBoiler plantStatutory engineering insurance examinationsPressure systemsLiftsVentilation / LEV systemsAir conditioning, refrigeration and comfort cooling systemsHeating systemsHot and cold water systems
6. Manage, develop, co-ordinate and maintain documentation, registers and logbooks for all complex mechanical engineering maintenance includingStatutory engineering insurance examinationsPressure systemsLiftsVentilation / LEV systemsAir conditioning and comfort cooling systemsHeating systemsHot and cold water systemsTo act as a Nominated Person for a number of the following:

1. Act as Nominated Person for the Trusts highly complex water systems as defined in the NHS Estates HTM 04-01 The Control of Legionella, Hygiene, Safe hot water, cold water and drinking water systems
2. Act as Deputy Responsible Person for Legionella as defined in HSE The Control of Legionella Bacteria in water systems (L8) Approved Code of Practice & Guidance
3. Act as Authorised Person for the Trusts complex Medical Gas Pipeline System as defined in NHS Estates HTM 02-01 Medical Gas Pipeline Systems (MGPS)
4. Act as Authorised Person for the Trusts complex Ventilation Systems as defined in NHS Estates HTM 03-01 Specialist Ventilation for Healthcare Premises
5. Act as Responsible Person for the Trusts complex Pressure Systems as defined in NHS Estates HGN and in accordance with The Pressure Systems and Transportable Gas Containers Regulations and the Pressure Systems Safety Regulations. 8. Provide professional / technical advice and best practice guidance to hospital ward and department staff for engineering systems and equipment.9. Day to day staff management of the Mechanical Clerk of Works and Mechanical Support Manager in accordance with Trust Policy.10.Manage and apply safe systems of work including -

• Identification and responsibility for own obligations for health, safety and welfare issues.
• Ensure that systems satisfy health and safety and welfare requirements.
• Develop and implement appropriate hazard identification and risk management systems.
• Develop and implement policies and guideline for mechanical engineering services.
• Manage evaluate and improve these systems.11. Carry out condition surveys on the Trusts mechanical engineering systems including the monitoring and recording of system load profiles at regular intervals and provide reports for plant replacement programmes.12. Carry out mechanical engineering services design for small, delegated capital or estates backlog schemes including feasibility studies, budget costs, option appraisals, pre- tender estimates, preparation of specifications, schedules of work, sketch plans and working drawings in compliance with Trust Standing Orders, Instructions, Policies and Procedures.13. Project manage delegated minor capital and estates backlog schemes ensuring projects are delivered on time within budget and to the necessary quality standards. 14. Provide technical direction and brief external Consultants and Planning Managers in connection with capital schemes to ensure that energy efficient measures are included in designs, in compliance with standards, integrity of existing systems is not compromised and compatibility maintained with existing engineering infrastructure15. Act as estates nominated representative for minor capital or improvement schemes project managed by others16. Participate in the Trusts Health and Safety Committee

Business Management

• Support any changes needed in response to recommendations on changes to service delivery made by internal and external bodies including audit etc.

Human Resources

• Be an effective member of the Directorate and an effective team member within the organisation.
• Support the delivery of change across the directorate by supporting innovation, flexible working and staff involvement, through effective communication, team briefing and liaison and building of relationships with staff at all levels.

COMMUNICATIONS & WORKING RELATIONSHIPS

• Participate in team communications
• Ensure the management and control of confidential information

• Identify and refer any issues, particularly those with political sensitivities, for decision to the Associate Director of Planning and Site Services.

Working relationships will be required with:

• All Trust staff
• All Directorate staff
• Contractors / Service Engineers
• Director of Planning and Site Services
• Other Site Services Staff, Supervisors and DEL
• External Consultants
• Contractors / Service Engineers
• Facilities Staff
• Trust Risk and Health and Safety Managers
• Hospital Ward / Department Staff
• External Organisations

OTHER

May be required to return to work for emergencies

Job description
Job responsibilities

1. Manage, monitor and co-ordinate all mechanical engineering services, systems, complex faults, and work activities ensuring that they are undertaken in accordance with relevant current legislation.
2. Advise the Head of Estates on all aspects of mechanical services and the efficient use of energy and water resources ensuring compliance with NHS guidance, health and safety standards, statutory compliance, codes of practice and regulations, and that activities are carried out in the most cost effective and efficient way, either through DEL or external contract.
3. Monitor and review the mechanical engineering services planned preventative maintenance system (PPM), to ensure that the services are delivered in the most cost effective way.
4. Management of Contractors and specialist service contracts in connection with mechanical services, systems and equipment.
5. Manage, control, co-ordinate and monitor the following specialist services through direct labour or contractPiped medical gas systemsBoiler plantStatutory engineering insurance examinationsPressure systemsLiftsVentilation / LEV systemsAir conditioning, refrigeration and comfort cooling systemsHeating systemsHot and cold water systems
6. Manage, develop, co-ordinate and maintain documentation, registers and logbooks for all complex mechanical engineering maintenance includingStatutory engineering insurance examinationsPressure systemsLiftsVentilation / LEV systemsAir conditioning and comfort cooling systemsHeating systemsHot and cold water systemsTo act as a Nominated Person for a number of the following:

1. Act as Nominated Person for the Trusts highly complex water systems as defined in the NHS Estates HTM 04-01 The Control of Legionella, Hygiene, Safe hot water, cold water and drinking water systems
2. Act as Deputy Responsible Person for Legionella as defined in HSE The Control of Legionella Bacteria in water systems (L8) Approved Code of Practice & Guidance
3. Act as Authorised Person for the Trusts complex Medical Gas Pipeline System as defined in NHS Estates HTM 02-01 Medical Gas Pipeline Systems (MGPS)
4. Act as Authorised Person for the Trusts complex Ventilation Systems as defined in NHS Estates HTM 03-01 Specialist Ventilation for Healthcare Premises
5. Act as Responsible Person for the Trusts complex Pressure Systems as defined in NHS Estates HGN and in accordance with The Pressure Systems and Transportable Gas Containers Regulations and the Pressure Systems Safety Regulations. 8. Provide professional / technical advice and best practice guidance to hospital ward and department staff for engineering systems and equipment.9. Day to day staff management of the Mechanical Clerk of Works and Mechanical Support Manager in accordance with Trust Policy.10.Manage and apply safe systems of work including -

• Identification and responsibility for own obligations for health, safety and welfare issues.
• Ensure that systems satisfy health and safety and welfare requirements.
• Develop and implement appropriate hazard identification and risk management systems.
• Develop and implement policies and guideline for mechanical engineering services.
• Manage evaluate and improve these systems.11. Carry out condition surveys on the Trusts mechanical engineering systems including the monitoring and recording of system load profiles at regular intervals and provide reports for plant replacement programmes.12. Carry out mechanical engineering services design for small, delegated capital or estates backlog schemes including feasibility studies, budget costs, option appraisals, pre- tender estimates, preparation of specifications, schedules of work, sketch plans and working drawings in compliance with Trust Standing Orders, Instructions, Policies and Procedures.13. Project manage delegated minor capital and estates backlog schemes ensuring projects are delivered on time within budget and to the necessary quality standards. 14. Provide technical direction and brief external Consultants and Planning Managers in connection with capital schemes to ensure that energy efficient measures are included in designs, in compliance with standards, integrity of existing systems is not compromised and compatibility maintained with existing engineering infrastructure15. Act as estates nominated representative for minor capital or improvement schemes project managed by others16. Participate in the Trusts Health and Safety Committee

Business Management

• Support any changes needed in response to recommendations on changes to service delivery made by internal and external bodies including audit etc.

Human Resources

• Be an effective member of the Directorate and an effective team member within the organisation.
• Support the delivery of change across the directorate by supporting innovation, flexible working and staff involvement, through effective communication, team briefing and liaison and building of relationships with staff at all levels.

COMMUNICATIONS & WORKING RELATIONSHIPS

• Participate in team communications
• Ensure the management and control of confidential information

• Identify and refer any issues, particularly those with political sensitivities, for decision to the Associate Director of Planning and Site Services.

Working relationships will be required with:

• All Trust staff
• All Directorate staff
• Contractors / Service Engineers
• Director of Planning and Site Services
• Other Site Services Staff, Supervisors and DEL
• External Consultants
• Contractors / Service Engineers
• Facilities Staff
• Trust Risk and Health and Safety Managers
• Hospital Ward / Department Staff
• External Organisations

OTHER

May be required to return to work for emergencies

Person Specification

Qualifications

Essential

• Relevant degree in mechanical engineering or equivalent qualification and demonstrable experience
• Recognised Apprenticeship.
• Specialist training in mechanical systems

Desirable

• Member of Professional Organisation
• Management studies

Knowledge and Experience

Essential

• Professional proven knowledge and expertise required of Mechanical Engineering
• Proven knowledge of NHS technical documents, British Standards, regulations, legislation and codes
• Detailed understanding of Health and Safety legislation

Desirable

• Understanding of departmental functions
• Demonstrable experience in a senior role in maintenance

Aptributes and Abilities

Essential

• Good communication skills at all levels, across all disciplines, including persons external to the Trust, together with tact and diplomacy.
• Ability to travel between sites
• Fault diagnosis and repairs on complex systems

Person Specification
Qualifications

Essential

• Relevant degree in mechanical engineering or equivalent qualification and demonstrable experience
• Recognised Apprenticeship.
• Specialist training in mechanical systems

Desirable

• Member of Professional Organisation
• Management studies

Knowledge and Experience

Essential

• Professional proven knowledge and expertise required of Mechanical Engineering
• Proven knowledge of NHS technical documents, British Standards, regulations, legislation and codes
• Detailed understanding of Health and Safety legislation

Desirable

• Understanding of departmental functions
• Demonstrable experience in a senior role in maintenance

Aptributes and Abilities

Essential

• Good communication skills at all levels, across all disciplines, including persons external to the Trust, together with tact and diplomacy.
• Ability to travel between sites
• Fault diagnosis and repairs on complex systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

University Hospitals Plymouth NHS Trust
Address

University Hospitals NHS Plymouth

Derriford Hospital

Plymouth

PL6 8DH

Employer's website