Manager - Executive Office and Council Support

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

Engineering and Physical Sciences Research Council (EPSRC)

Manager - Executive Office and Council Support

Salary: £34,905 per annum
Hours: Full time or Part time (minimum 0.8 FTE or a job share considered)
Contract Type: Open Ended ( permanent)
Location: Polaris House, Swindon, Wiltshire (hybrid working)
Grade: UKRI Band D
Closing Date: 20 May 24

About The Role

This is an administrative role, working with both EPSRC's Council and the UKRI Portfolio Director for Trusted Research and Innovation. The anticipated split is 50/50, with flexibility as required.

Team Purpose

This role will sit within the Executive Office that supports senior leaders and EPSRC's Council, and will work closely with members of the Governance and Planning and Trusted Research and Innovation Teams.

Job Purpose

The purpose of this role is to enable the effective functioning of EPSRC's Council and support to the UKRI Portfolio Director for Trusted Research and Innovation.

Working closely with the Senior Governance Manager and Council Secretariat, you will provide administrative and logistical support to EPSRC's Council, is its highest-level advisory group. You will communicate with senior internal and external stakeholders, ensure the smooth running of meetings, and the timely provision of papers and supporting materials.

In supporting the Portfolio Director for Trusted Research and Innovation, you will provide comprehensive executive assistance to ensure they are able to maximise their efficacy and capacity, alongside providing a wider administrative management function to the Trusted Research and Innovation team. You will be expected to handle material of various levels of sensitivities including papers and correspondence and organise meetings at various levels of security classification.

Both aspects of the role, require a high-level of professionalism, attention to detail, timeliness, and an understanding of the importance of confidentiality.

Main activities and responsibilities include:

• Logistical planning and on-the-day support for meetings, including secretariat support for boards, groups, or forums as required;
• Stakeholder management;
• Event management, including booking venues, managing purchase orders/invoices, and attendance management;
• Communications and task management, including drafting correspondence and presentations;
• Complex diary management, including scheduling conflicts, travel, venue, room and meeting bookings;
• Support for recruitment and interviews, including management of the induction process for new Council members;
• Proactively monitoring and raising issues across areas of your responsibility as appropriate;
• Sensitively dealing with confidential information.

Person Specification

Please note that the below criteria will be assessed at Shortlisting (S) or Interview (I) stage as indicated. In your cover letter, please provide examples of how you meet each of the shortlisting criteria - you may find it useful to use the STAR framework to structure your examples.

Essential:

• Ability to independently problem solve and handle complex tasks, acting with discretion and sensitivity (S&I).
• Previous experience engaging with senior leadership, including dealing with sensitive information(S&I)
• Previous experience of successful event management, including logistical planning and on-the-day support (S&I)
• A strong ability to influence and develop effective working relationships at all levels (S&I)
• Excellent written and oral communication skills (S&I)
• The ability to prioritise work for yourself and others through pro-active planning and organisation, working independently and as part of a team, while remaining calm in a rapidly evolving environment. (S&I)

Desirable:

• Good understanding of working in confidential environments and with groups at various levels of security classification.(S&I)

How to apply

Online applications only for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for EPSRC and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the 'experience' text boxes in the application pages.

UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion - a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.

About the Engineering and Physical Sciences Council (EPSRC)

The Engineering and Physical Sciences Council (EPSRC) is a partner organisation within UKRI, providing essential research and skills for all sectors of the economy, and through this aims to enhance long-term societal well-being and prosperity.

EPSRC is the main UK government agency for funding this research and training in engineering and the physical sciences. They invest over £850 million a year in a broad range of subjects from mathematics to materials science and from information technology to structural engineering.

For more information about EPSRC click here: https://www.ukri.org/councils/epsrc/

About UK Research Innovation (UKRI)

UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.

Supporting some of the world's most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.

More information can be found at www.ukri.org.

Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme. For more details, visit benefits of working for UKRI .

How we support EDI in the workforce

At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit 'How we support EDI in the workforce' .

Disability Confident Employer

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

How to apply

Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the 'experience' section of the application.

UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion - a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.