Manager - Company Secretarial Services (FTC)

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This role is 3-6-month FTC with possibility to extend

Waystone leads the way in specialist services for the asset management industry.

Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide.

With over 20 years' experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.

Summary: The Manager within the Waystone Corporate Secretarial Services function will be responsible for the delivery of services (to include scheduling meetings, preparing board packs, preparing minutes, maintaining entity registers and records) to a diverse portfolio of external clients (UCITS and AIF fund vehicles and related entities), the management of a team of individuals to deliver on KPIs for the Funds business and the development of the Funds Co Sec framework across the business. The minimum expectation of the role is as set out below.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Ensure client files and corporate records are maintained and updated appropriately;
• Lead projects as they arise delegating appropriately;
• Liaise professionally and effectively with management, entity boards and senior staff;
• Assist in the compilation and preparation of management information as and when required;
• Display an in-depth understanding of fund corporate governance practices and regulatory filing requirements and keep abreast of all regulatory changes;
• Independently liaise in a timely and professional manner with fund service providers and clients;
• Organise board and committee meetings;
• Prepare board papers, board meeting documentation, attend and minute meetings;
• Maintain and update corporate records (to include the use of Diligent Entities/ blueprint one-world);
• Prepare, finalise, and management of resolutions and other corporate documentation;
• Review and oversee the preparation of documents, minutes and resolutions by junior team members in order ensure appropriate standards are maintained;
• Ensure appropriate prioritisation of workload, identification of and escalation of scheduling conflicts and delays;
• Monitor and update task tracking schedule to ensure all assigned duties are completed within assigned deadlines;
• Identify opportunities for cross-selling products;
• Display keen attention to detail and excellent communication skills;
• Actively question methods and processes with the key to making the team more effective and efficient; Be able/willing to take on additional duties as and when required;
• Follow current Waystone policies and procedures as set out in the Employee Handbook and/or develop additional policies as needed for jurisdiction specific.

REQUIREMENTS

Education:
• You (preferably) hold a degree in Business or Law or equivalent experience with a focus on Company Secretarial services
• Completed your grad ICSA qualification or will be working towards the qualification
• You have a strong knowledge of Irish corporate and fund regulations

Experience:
• You have min. 5 years' experience in the area in Company Secretarial roles with people management experience
• You are highly organized, proactive, accurate and have a sense of responsibility and priority management
• You are able to work independently in an environment under pressure and with tight deadlines
• You are fluent in English (written and spoken)
• You are proficient in MS Office (Word, Excel, Outlook and Teams).