Junior IT Project Manager - Band 6 FTC - Coventry

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Job summary

Please note: previous applicants need not apply.

12 Months Secondment or fixed term - Junior IT Project Manager

An opportunity has arisen for a highly motivated individual to join the IT Projects Team as an Junior Project Manager.

We are looking for an individual who has a clear passion to want to make a difference, motivated and enthusiastic.

The successful candidate will be well organised, have an analytical approach to problem solving and will have great communications skills; customer services experience is essential to this role. Has an enthusiasm to lead digital change, ability to work under pressure and has the desire to manage, deliver a wide range of IT projects as part of the Trusts Digital Strategy.

This role will be providing co-ordination and administration services to support delivery of IT projects or workstreams including technical and business change.

This is being offered as a 12-month secondment. If you are applying for a secondment, please ensure your current line manager is in agreement.

Main duties of the job

As a member of IT projects team, you will provide project management, co-ordination and administration services to the ITC Department in the delivery of the Trust's strategic and digital transformation programmes.

You will be required to work across the Trust managing a range of project and or work streams ensuring the successful change processes are undertaken and work packages delivered to the required standard, quality and within the specified constraints.

The post holder will be responsible for producing result that are capable of achieving the required benefits as defined within the Business Caseand the Project Initiation Document.

About us

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:

generous annual leave entitlement which increases during your time with us
excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
wellbeing support, including an in-house counselling service, external helpline and more
staff networks and support group

We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

Job description

Job responsibilities

As a member of IT projects team, the post holder will provide project management services to the ITC Department in the delivery of the Trusts strategic and digital transformation programmes.

They will work across the Trust managing a range or project work streams ensuring the successful delivery of the required products, to the required standard of quality and within the specified constraints.

The post holder is responsible for producing result that are capable of achieving the benefits defined within the Business Case and the Project Initiation Document.
MAIN RESPONSIBILITIES OF THE POST

To support the IT Programme & Senior IT Projects Manager in meeting organisational objectives by co-ordinating and delivering projects within the IT department
Lead in collaboration with management colleagues, the identification of service development needs required to meet the Trusts strategic and digital objectives producing effective solutions to address them
To be responsible for the management and successful delivery of projects and work streams, within the IT programme portfolio to the required quality and standard
Liaise project teams to produce documentation needed to deliver the assigned projects or workstreams
Support the organisation in business process change and service improvement planning
To effectively lead communication of projects benefits, justification and progress to all stakeholders
Raise awareness to support the delivery of projects
To liaise with the department across the Trust and external organisations when delivering projects

Communication

The post holder must be able to demonstrate that they are an effective communicator at all levels through:

Able to work at all levels in the organisation
Give presentations to large and small audiences
Excellent listening skills
Ability to influence others and move toward a common vision or goal
Excellent inter-personal skills
Effective leadership and negotiating skills
Able to develop cooperation with other teams involved in IT projects or any other initiative where connections can be made to support/enable project delivery.
Able to present to colleagues at all levels across the Trust about the scope, content and timescales associated with IT plans or projects.
Develops relationships with key contacts and proactively manages these relationships such that members can count on reliable and knowledgeable support and information about the project or other activities.
Prepare clear, timely project progress reports and circulate to appropriate stakeholders
Communicate with a range of stakeholders including, directors, manager, clinicians, administration staff and commissioners.
Form effective working relationships with departments within the Trust and external agencies.
Share appropriate project information with staff from other departments and work alongside other organisations to ensure cohesive teamwork.
To attend, take minutes or lead meetings ensuring an accurate reflection of meetings are recorded.

Analytical and Judgemental Skills/ Freedom to Act

The post-holder will need to analyse, interpret and compare data and processes across the organisation through: -

Deal with a range of situations requiring analysis, decision making or judgements, in relation to project deliverables.
Work collaboratively with the IT Programme & Senior IT Projects Manager to ensure projects are achieved as defined and agreed.
Challenge existing practices, ensuring that progressive solutions and considering models of best practice when delivering projects or workstreams.
Intervene as necessary, in order to remain on plan, escalate in a pro-active manner, problem solve or resolve through effective communication.
To ensure information is gathered from all appropriate sources and synthesised, analysed and reported on regarding projects being undertaken and presented to senior managers as requested.
To build and develop collaborative working relationships with stakeholders within Partnership Trust and other external agencies.
The post holder is expected to actively support the aims and values, policies and procedures of Coventry & Warwickshire Partnership Trust.
Work within standardised project management processes.
Have the ability to set timescales and manage project milestones ensuring overall project completion.
Deliver Trust cross-cutting projects as required ensuring appropriate engagement of stakeholders throughout.
Assist in the creation and implementation of a needs analysis for developments within IM&T

Planning and Organisational Skills

The post-holder will be required to organise and arrange numerous activities including implementing new ways of working, capacity planning and formulating and adjoining plans with strategies through:

Ensure that the project deliverables are understood and are aligned to strategic aims
Create and deliver project plans detailing milestones, timescales, risks and stakeholders
Apply skills and knowledge to react to unplanned situations that may affect project delivery e.g. risks
Take an active role in developing policies and procedures and proposing changes as and when required.
Contribute to the development and continual improvement of the processes and systems of work within the IT department.
Create and deliver presentations to support project activity
To actively seek opportunities to contribute to the efficiency and effectiveness of the Directorate and the service it provides.
Ensure appropriate sharing of information with other stakeholders within the project at the right time

Job description
Job responsibilities

As a member of IT projects team, the post holder will provide project management services to the ITC Department in the delivery of the Trusts strategic and digital transformation programmes.

The post holder is responsible for producing result that are capable of achieving the benefits defined within the Business Case and the Project Initiation Document.
MAIN RESPONSIBILITIES OF THE POST

To support the IT Programme & Senior IT Projects Manager in meeting organisational objectives by co-ordinating and delivering projects within the IT department
Lead in collaboration with management colleagues, the identification of service development needs required to meet the Trusts strategic and digital objectives producing effective solutions to address them
To be responsible for the management and successful delivery of projects and work streams, within the IT programme portfolio to the required quality and standard
Liaise project teams to produce documentation needed to deliver the assigned projects or workstreams
Support the organisation in business process change and service improvement planning
To effectively lead communication of projects benefits, justification and progress to all stakeholders
Raise awareness to support the delivery of projects
To liaise with the department across the Trust and external organisations when delivering projects

Communication

The post holder must be able to demonstrate that they are an effective communicator at all levels through:

Able to work at all levels in the organisation
Give presentations to large and small audiences
Excellent listening skills
Ability to influence others and move toward a common vision or goal
Excellent inter-personal skills
Effective leadership and negotiating skills
Able to develop cooperation with other teams involved in IT projects or any other initiative where connections can be made to support/enable project delivery.
Able to present to colleagues at all levels across the Trust about the scope, content and timescales associated with IT plans or projects.
Develops relationships with key contacts and proactively manages these relationships such that members can count on reliable and knowledgeable support and information about the project or other activities.
Prepare clear, timely project progress reports and circulate to appropriate stakeholders
Communicate with a range of stakeholders including, directors, manager, clinicians, administration staff and commissioners.
Form effective working relationships with departments within the Trust and external agencies.
Share appropriate project information with staff from other departments and work alongside other organisations to ensure cohesive teamwork.
To attend, take minutes or lead meetings ensuring an accurate reflection of meetings are recorded.

Analytical and Judgemental Skills/ Freedom to Act

The post-holder will need to analyse, interpret and compare data and processes across the organisation through: -

Deal with a range of situations requiring analysis, decision making or judgements, in relation to project deliverables.
Work collaboratively with the IT Programme & Senior IT Projects Manager to ensure projects are achieved as defined and agreed.
Challenge existing practices, ensuring that progressive solutions and considering models of best practice when delivering projects or workstreams.
Intervene as necessary, in order to remain on plan, escalate in a pro-active manner, problem solve or resolve through effective communication.
To ensure information is gathered from all appropriate sources and synthesised, analysed and reported on regarding projects being undertaken and presented to senior managers as requested.
To build and develop collaborative working relationships with stakeholders within Partnership Trust and other external agencies.
The post holder is expected to actively support the aims and values, policies and procedures of Coventry & Warwickshire Partnership Trust.
Work within standardised project management processes.
Have the ability to set timescales and manage project milestones ensuring overall project completion.
Deliver Trust cross-cutting projects as required ensuring appropriate engagement of stakeholders throughout.
Assist in the creation and implementation of a needs analysis for developments within IM&T

Planning and Organisational Skills

The post-holder will be required to organise and arrange numerous activities including implementing new ways of working, capacity planning and formulating and adjoining plans with strategies through:

Ensure that the project deliverables are understood and are aligned to strategic aims
Create and deliver project plans detailing milestones, timescales, risks and stakeholders
Apply skills and knowledge to react to unplanned situations that may affect project delivery e.g. risks
Take an active role in developing policies and procedures and proposing changes as and when required.
Contribute to the development and continual improvement of the processes and systems of work within the IT department.
Create and deliver presentations to support project activity
To actively seek opportunities to contribute to the efficiency and effectiveness of the Directorate and the service it provides.
Ensure appropriate sharing of information with other stakeholders within the project at the right time

Person Specification

Other

Essential

Ability to travel independently as and when required to fulfil the role

Qualifications

Essential

Relevant degree or an equivalent IT based qualification
Experience of implementing and delivering IT systems
Experience of working within an IT environment
Experience and knowledge of the NHS
PRINCE 2 Foundation or equivalent project management qualification

Knowledge & Skills

Essential

Knowledge of project management methodologies
Excellent, communication, interpersonal, organisational and presentation skills
Methodical, organised, analytical with problem solving capabilities
Excellent written and oral communication skills
Ability to discuss and explain technical issues to non-technical staff

Experience

Essential

Experience of planning, managing and delivering IT projects, schemes, strategies or service requirements
Proven skills in the ability to lead and motivate others
Working across organisational boundaries
Experience of delivering IT technology for business and clinical uses
Experience of working within a project and change management environment
Experience of working with multifaceted work streams
Working with projects within a healthcare environment
Experience in the building and management of relationships with customers, stakeholders and suppliers

Personal Attributes

Essential

Able to work with limited or no supervision
Well organised and lead by example
Team Player

Person Specification
Other

Essential

Ability to travel independently as and when required to fulfil the role

Qualifications

Essential

Relevant degree or an equivalent IT based qualification
Experience of implementing and delivering IT systems
Experience of working within an IT environment
Experience and knowledge of the NHS
PRINCE 2 Foundation or equivalent project management qualification

Knowledge & Skills

Essential

Knowledge of project management methodologies
Excellent, communication, interpersonal, organisational and presentation skills
Methodical, organised, analytical with problem solving capabilities
Excellent written and oral communication skills
Ability to discuss and explain technical issues to non-technical staff

Experience

Essential

Experience of planning, managing and delivering IT projects, schemes, strategies or service requirements
Proven skills in the ability to lead and motivate others
Working across organisational boundaries
Experience of delivering IT technology for business and clinical uses
Experience of working within a project and change management environment
Experience of working with multifaceted work streams
Working with projects within a healthcare environment
Experience in the building and management of relationships with customers, stakeholders and suppliers

Personal Attributes

Essential

Able to work with limited or no supervision
Well organised and lead by example
Team Player

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Coventry and Warwickshire Partnership Trust
Address

Wayside House

Wilsons Lane

Coventry

CV6 6NY

Employer's website

Junior IT Project Manager - Band 6 FTC

Junior IT Project Manager - Band 6 FTC

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