Hospitals Administrator

Job Description

Contract: Part-time, 30 hours. 12 Month Fixed-term-contract.

Closing date: 15th May 2026

Recruitment Partner: Katrina, katrina.wuk@boots.co.uk

About the Role

An exciting opportunity has arisen to join the Hospitals team as an Administrator. Our Hospital services have undergone significant transformation over recent years, resulting in improved operational standards and service delivery. This means we are now working on service expansion and new service developments that will support our NHS partner trusts and the patients we serve.

The Hospital Administrator role is a key position providing support to the wider Hospitals Team as well as our Hospital sites. We are the main support function for all things related to our Outpatient Pharmacies. As part of the wider pharmacy services team, no two days will be the same; our work is vital to the continued performance of each Hospital site.

Key Responsibilities

• Assist in the production of accurate monthly invoices for hospitals and other managed services and identify improvements and respond to queries.
• Responsible for the monthly KPI data for all sites and reporting.
• Regular use of SAP to support stores with invoice queries and reconciliation.
• Produce and maintain monthly records of all rebate claims from relevant suppliers and send on for payment.
• Support with raising POs for the wider team & finance where necessary.
• Central point of contact for queries relating to hospitals and escalate as appropriate.

What You'll Need to Have

• An excellent working knowledge of Excel.
• Ability to build relationships and engage stakeholders both internally and externally.
• Concern for order and quality, with attention to detail.
• Resilient and able to operate effectively with a high volume of workload and tight timescales.

It Would Be Great If You Also Have

• Planning and project management skills.

Rewards Designed for You

• Boots Retirement Savings Plan
• Discretionary annual bonus
• Generous employee discounts
• Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
• Flexible benefits scheme including options to buy additional holiday, discounted gym membership, life assurance, activity passes, and much more.
• Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.

There's lots more in our benefits and discounts, MyBoosts - there to give you that little lift in your everyday. Find out more at http://boots.jobs/rewards. Exclusions may apply; eligible roles only. Please note that any salary estimates provided on third-party sites are not endorsed by Boots and may not be accurate.

A Bit About Us

At Boots, we're proud to be an equal opportunity employer, creating a place where everyone feels welcome, supported, and free to be themselves. We believe that when our people feel valued and included, they thrive, so we're committed to creating a brilliant Boots for our people so they can make a difference for our customers and colleagues every time.

What's Next?

If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as full-time, we are open to discussing part-time and job share options. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you be at your best.

This role requires the successful candidate to complete a pre-employment check after receiving an offer. Depending on your location, you will be asked to submit either a DBS (Disclosure & Barring Service), PVG (Protection of Vulnerable Groups), or an Access NI Check.

Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis.

We hope to hear from you soon.Be brilliant with Boots.