Governance Manager

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Job Description

Base salary: £32600pa to c.£40750pa depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As the Governance Manager you will support the Company Secretary and Senior Governance Manager to develop, implement and improve the corporate governance structure and processes and manage the operational support provided to governance entities within HS2 Ltd to assure high quality outcomes, right first time. In addition you will also support the Company Secretary and Senior Governance Manager in providing a full range of company secretarial and related services for HS2 Ltd, its Board, Board sub-committees, the Executive Committee and its sub-committees in order to minimise exposure and risk.

About the role:

• The Governance Manager will support the Company Secretary and Senior Governance Manager to develop, implement and improve the corporate governance structure and processes and manage the operational support provided to governance entities within HS2 Ltd to assure high quality outcomes, right first time
• The Governance Manager will also support the Company Secretary and Senior Governance Manager in providing a full range of company secretarial and related services for HS2 Ltd, its Board, Board Sub-committees, the Executive and its sub-committees in order to minimise exposure and risk
• Maintaining a Contribute to and assist with a review of the governance arrangements for effectiveness and efficiency
• Participate in team meetings to provide specialist guidance on governance, to assist colleagues and to enable the implementation of policy, projects and change initiatives
• Provide support to review of the Company Secretariat information on Interchange/IMS and HS2 Website to maintain accurate version control
• Assist with the coordination of the Company Secretariat contribution to the Annual Report and Accounts
• Assist with scheduling of the intricate annual corporate meeting schedule (circa 200+ meetings)
• Manage an assigned portfolio of committee or panel meetings including setting agendas, reporting actions, and producing timely minutes
• Support the Senior Governance Manager to conduct effectiveness reviews for each governance forum as appropriate
• Meeting Support for Senior Governance Manager portfolio as follows:
  • Assisting with drafting and issuing of agendas
  • Collation and circulation of meeting papers
  • Assisting with the communication of meeting decisions to wider business
  • Working with the business to produce and track progress against action points
  • Undertake any ad hoc projects or duties as requested by the Company Secretary or Senior Governance Manager as necessary
• Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI

About you:

Skills:

• Ability to build effective working relationships with a range of stakeholders, with ability to influence and offer constructive feedback
• Organised approach to work, able to balance adherence to process with the flexibility to assure a successful outcome
• Ability to produce and present information to a wide range of different stakeholders
• Ability to maintain confidentiality, demonstrating integrity and diplomacy at all levels
• Conflict resolution skills - including ability to manage competing stakeholder priorities
• Experience of maintaining a robust forward look of work for forums supported to ensure effective agenda planning
• Accuracy and maintaining version control including the ability to ensure papers, minutes and briefings are accurate and delivered to agreed deadlines.
• IT skills for example Word, Excel, PowerPoint
• Ability to provide attention to detail and quality control

Knowledge:

• Understands 'best practice' for corporate governance in a quasi-government, large, corporate entity
• Knowledge of board portal software (e.g., AdminControl, Diligent etc)

Type of Experience:

• An experienced Governance Manager or Assistant Company Secretary with experience within a Company Secretariat or Governance function in private or public sector organisation
• Experience of providing committee or board management services to given deadlines, and with minimal supervision, including effective minute taking, action tracking, and agenda setting
• Experience in implementing governance process for matrix-type organisations with multiple stakeholders
• Experience in drafting and presenting reports and briefings to a senior executive audience
• Experience in dealing with and successfully influence key individuals at all levels
• Experience in managing quality control for content and presentation of papers to Board and committees

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.

Any applications received after the closing date will not be considered.

About Us

High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.