Governance and Data Protection Manager

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We are looking for either an established Governance and DP Manager or an 'up and comer' with great experience that is ready to step into a Manager role. Whilst having a flair for developing the Data Protection Assistant, you'll be someone who thirves in this sector and enjoys working in a supportive and welcoming Legal, and wider Corporate Services team. It is an excellent opportunity for someone who likes autonomy and presenting new ideas. This role is all about leading the governance and DP team to ensure we deliver excellent governance arrangements within Acis, supporting the business to understand and deliver within our regulatory requirements, and promoting awareness of the importance of data protection throughout Acis. You'll ensure that good governance runs through our activities and delivers compliance within our requirements, and ensure we are compliant against the ICO Accountability Framework, as well as providing assurance to the board and our senior leadership team.

Please see our Recruitment pack for more details on the role and some insight into as us an employer and what you can expect from us as an organisation, but in the mean time, please see more about the job itself, below:

As Governance and Data Protection Manager, a typical day might include:

Governance & Data Protection

• Responsible for developing and maintaining our governance framework, statutory registers and management strategies. Forward looking, you'll understand both current and future governance requirements, looking for areas for improvement to continually review and improve our governance arrangements.

• Lead in the preparation of the Regulatory Standards self-assessments, and the self-assessment against our chosen Code of Governance.
• Responsible for all Company House and Charity Commission filings on behalf of the companies within the Acis Group

• Advise the Head of Corporate Services, Joint Leadership team and Board where appropriate on any changes that may impact the business including changes to legislation, updates to regulatory standards and regulatory judgements to ensure adequate controls are in place.
• Providing a professional secretariat service to the Acis Group including its Subsidiary Boards and Committees, to also include policy management, preparation and delivery of Resolutions and ensuring that the Articles of Association for the companies within the Acis Group remain fit for purpose. Supporting the CEO (Company Secretary) on all relevant matters.

• Leading the team to provide key governance advice and guidance to the Chair, Board members, senior leadership team and colleagues on governance issues, ensuring appropriate arrangements are in place for committee meetings and board meetings
• Acting as the Data Protection Officer for the Acis Group and being primarily responsible for ensuring that the Acis Group complies with all applicable data protection legislation.
• Act as the subject matter expert in advising colleagues on relevant data protection matters including DPIA's, Data Sharing Agreements, and managing the key risks relating to processing of data.
• Act as the lead on our responsibilities within UK GDPR and Data Protection Act 2018, including advising our people on their responsibilities and help them to understand the practical implication in their areas of the Acis group. Monitoring and overall responsibility for ensuing effective DPIA's are completed.
• Ownership of our IMG group, and ensuring our organisation compliance with, and championing, excellent data protection principles, applying a continuous improvement principle to our DP learnings.

Board & Committees

• Providing support and guidance on board level recruitment, training and development plans, to support board members to fulfil and develop in their roles effectively, in conjunction with the Head of Corporate Services. This includes leading on board member induction process, and supporting on appraisals and skills assessments.
• Responsible for leading on and delivering Acis' Annual General meeting and board away days, including minuting and monitoring that actions are progressed.
• Responsible for all Board meetings. You'll be making sure that all the necessary arrangements are in place for our board meetings; preparing the agendas in advance, collating the meeting papers and publishing them on time in readiness for the meeting. Minuting the meetings themselves and ensuring that actions are progressed will also be in your remit.

General

• Supporting internal audits within your area and providing assurance to the Audit and Risk Committee where appropriate.
• Ensuring that all registrations with the Information Commissioner's Office are kept up to date.
• Working closely with the Legal Services Manager and team to provide an effective service to our customers and Acis Group, partnering on projects and tasks as appropriate utilising relevant skill sets.
• Applying your strong technical knowledge of the laws and regulations under which we operate to deliver amazing outcomes for the organisation and ultimately our customers;

The sort of thing we are looking for (Don't worry if you don't tick every box):

• Extensive knowledge of corporate governance principles and practices
• Detailed knowledge of Data Protection regulations and requirements
• Demonstrable experience of managing own caseload on a wide variety of matters as set out in this job description
• Experience of operating within the Company Secretary environment with evidence of effective liaison with Board Members and Directors, arranging Board meetings, drafting resolutions and general company secretarial duties including filings at Companies House and the Charity Commission
• Excellent organisational and time management skills with the ability to work accurately, independently and to high standards, particularly when under pressure
• Motivating, coaching and supporting people is what gets you up every day. Nothing makes you happier than seeing someone thrive, knowing you helped them get there.
• You're equally as comfortable working in the detail as you are understanding the conceptual elements; developing longer-term strategies.
• You'll not be phased by challenge, resistance and setbacks - whoever said that change was easy?
• You'll be an authentic and articulate communicator with the ability to write clear, concise and engaging reports, policies and other documentation, and to present the same to the Board.
• You'll be adept at change, having got hands on experience living and breathing new ways of working and knowing how to bring your colleagues along for the experience.
• Resilience. Working at Acis is a challenging but rewarding career, you'll be helping to bring real change to our customer's lives.

• You will ensure that Acis and its customers obtain maximum benefit from what we spend on goods, services and works, working with the Head of Corporate Services through accountability for the procurement and the contract management of your budget areas; ensuring VfM and compliance with Acis financial regulations and procurement procedures.

What could make you stand out from the crowd (but is not essential):

• A membership of an appropriate professional body together with demonstrable evidence of continuing professional development.
• Whilst social housing sector experience isn't essential, it would be great if you've operated within a highly regulated environment previously.

Being part of the Acis team, you'll get:

• Generous holiday entitlement - 25 days annual leave every year increasing by one to a max of 30, plus bank holidays
• Pension contributions up to 10%
• The opportunity to undertake professional training, funded by us.
• One days paid leave a year for volunteering work (in addition to your Annual leave entitlement)
• Staff benefits with Paycare - A health and benefits scheme giving you support and contributions towards various health benefits such as counselling, eye tests, vaccinations and much more
• Benefits with Acis Perkz - a discount scheme giving you savings off hundreds of schemes including discounts on your coffee, weekly shop, days out and much more!
• Employee recognition scheme, where we celebrate and award our Stars within Acis, including gift vouchers
• Long service awards for our loyal employees
• Cycle to work scheme
• Employee Assistance Programme to give you confidential advice and support, when you need it
• Professional membership subscription to support your continuous professional development
• Death in service benefit

As soon as a suitable candidate is found for this role we reserve the right to close the job advert ahead of the closing date, so please do not delay in submitting your application.

Acis are committed to equality and diversity, are a proud member of disability confident and welcome applications from any applicant who feel they hold the essential skills to fulfil the role. We recognise that people need flexibility in their role and we're happy to discuss flexible working options with the successful candidate in addition to any aid with interviewing that you might need