FM Compliance Manager

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This role will report to the Head of BC & FM Compliance and will have accountability for the Global Health & Safety Strategy, whilst ensuring the wider FM Teams have the support necessary to deliver on targets, action plans and training that supports the firms strategy and complies with local regulations.

To be responsible for the ISO 14001 in the UK and aligning the EMS globally, supporting the wider business on client audits and other reporting frameworks to ensure compliance and best practice within the FM Team.

Being organised, effective in collaborating, identifying opportunities for improvement with regional teams and adapting policies and training to comply with local regulations.

Team

The Facilities team provide strategic support on projects, risk management, contract management, budget management and ensures the firm acts in accordance with local regulations and ISO standards.

The Facilities team have presence in all Kennedys offices.

Key responsibilities

• The development and implementation of global HSMS framework which aligns to local regulations and ISO45001.
• Implement Compliance Tracking system which provides a document management system and reporting mechanism.
• Chair Health & Safety Committee in the UK with the scope to extend this committee by region.
• Develop and implement global H&S Training and Induction process.
• Ensuring the global Healthy Working policy is implemented and manage the Display Screen Equipment process.
• Collating and reporting on near misses, incidents and accidents, identifying risks and opportunity for improvements.
• Maintain the ISO14001 Environmental Management System (EMS) for the UK, attend external audits, working with the FM Operations Manager to ensure compliance.
• Aligning the EMS globally too support the firms wider ESG Strategy.
• Conduct internal H&S and Environmental audits to ensure the HSMS and EMS are effective.
• Be the natural go to person that coordinates, supports, tracks and collates improvements across the HSMS & EMS.
• Co-ordinate client questionnaires and support with other reporting frameworks (EcoVadis).
• Develop and oversee H&S budget planning and processes.
• Support wider projects and new office openings to ensure the relevant documentation is in place which aligns to the HSMS & EMS.

Required experience

• Experience of implementing ISO14001
• Extensive Health & Safety experience within a professional services company
• Previous process and policy management
• Efficient and diligent document management
• Demonstrable experience in managing contractors in an operational capacity
• Comprehensive global statutory and regulatory knowledge and understanding in FM, H&S and Environmental, benchmarking and best practice
• Excellent administration skills with strong skills in Excel
• Excellent communication skills
• Ability to identify and proactively manage risk.
• Willingness to travel where required
• Team player

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

Documents

• PDF- FM Compliance Manager April 2024.pdf (76.20 KB)