Facilities Manager - Portering and Car Parking Services

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Job overview

To manage the Portering and Car Parking services within the agreed operational budget in excess of £10 million and allocate, both budget and accountability, appropriately across all areas ensuring effective use of resources.

Key responsibility for the delivery of high-quality Portering and Car Parking services to meet patient and clinical need.

To act and be qualified to take responsibility as Professional Lead Officer for Portering and Car Parking services including national initiatives e.g., Patient Led Assessment of the Care Environment (PLACE), CQC and NHSE inspections for all parties included within the scope of Estates and Facilities Management services.

To develop staff engagement and communications for Portering and Car Parking services which ensures that teams are involved in the development of their services.

Main duties of the job

The post holder will work for Estates & Facilities and have responsibility for the effective management of Portering and Car Parking Services functions across all acute NHS organisations.

You will have responsibility for a workforce numbering around 300 (220 WTE) and a budget responsibility or c£10 million.

You will be responsible for the day-to-day operational management of the Portering and Car Parking services. The post holder is also responsible for managing the postal, linen and waste teams within the main portering service. A key focus will be the management of compliance for all sites and that the Trusts services are maintained in a safe and comfortable condition for all patients, staff and visitors. Ensuring the services is delivered to meet statutory requirements, government targets, and NHS guidelines, with particular focus on providing a service which will improve the patients' experience.

Working for our organisation

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals:

• high-quality care for all,
• being a great place to work,
• partnerships for impact, and
• research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

• we are compassionate,
• we are proud,
• we are inclusive, and
• we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacanc...

Detailed job description and main responsibilities

Responsible for around 300 staff across two service areas.

Manage, lead and support Portering and car Parking managers to ensure that service areas are adopting best practice to support the Trust's objectives.

Ensure that managers are supported to lead, motivate, and develop staff.

Ensure that staff have been trained, both mandatory and specialisms, and implement robust training regimes to deliver that training - This includes Medica Gas training, Moving and Handling and other role specific training.

Ensure that all staff in the service areas are regularly appraised and have a Personal Development Plan which supports the Trust's objectives, visions, and values.

Ensure staff in the service area work within the requirements of the European Working Time Directive

Promote learning opportunities in a wide range of formats to improve multi-disciplinary and flexible working.

Ensure that the service areas provide opportunities for talent to be developed to ensure the service area continues to improve

Person specification

Qualifications

Essential criteria

• Relevant technical/ professional qualification to degree standard and or significant experience in the management of Facilities Services at a similar level

Desirable criteria

• Membership of relevant professional body

Experience

Essential criteria

• Demonstrable significant experience of working at management level in a similar field within NHS or private sector
• Proven track record in leading, co-ordinating and developing a range of services including Portering & Car Parking Services

Desirable criteria

• Change Management

Knowledge

Essential criteria

• A comprehensive knowledge of healthcare policy in relation to Portering and Car Parking and including Soft Facilities services and the patient environment.

Interpersonal Skills

Essential criteria

• Able to motivate and lead multi-disciplinary staff groups and all levels
• Good facilitation skills; able to lead meetings effectively
• Well organised with attention to detail and accuracy
• Excellent oral and written communication skills (including complex report writing) and presentation skills.

Flexibility

Essential criteria

• Flexibility to cover colleagues when required and or be able to work unsociable hours. Participation in 'on call'.

Additional Information

Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.

Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.

UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.

UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.

Disclosure and Barring Service Check

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.

The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.

The current price of a check is £38 for an enhanced and £18 for a standard check.

COVID 19 Risk Assessment

Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.

The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.

If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.

Covid Vaccination Status

Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.

University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• 358-6144942-E&F (PDF, 666.8KB)
• Understanding your right to work in the UK (PDF, 1.1MB)
• Employee Benefits (PDF, 578.5KB)