Facilities Manager

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5 days per week - 8.30am - 5.00pm

The Facilities Manager role plays an essential part in ensuring the Connells Group Head Office building and its services/facilities are effectively supported to a high standard, providing a safe, compliant and well-maintained environment for all colleagues and visitors. Supported by a facilities team, duties will include the management of health and safety compliance/cleaning/security/maintenance and budgets.

Key Success Criteria: Efficient and cost effective management of all maintenance, security, cleaning and health & safety of the buildings in accordance with company and statutory health and safety procedures and policies.

Key Duties:

• Overseeing the management of reception and post duties
• Implement and maintain effective safety programmes to minimise workplace hazards ensuring safe environment and safe working practices throughout the building
• Manage third-party supplier relationships for services such as cleaning, franking machine, vending machines, security, HVAC, wastes management, ad-hoc and planned preventative maintenance and grounds keeping
• Develop and manage the facilities budget, including forecasting, cost control and financial reporting
• To ensure all Fire, Health and Safety signage and equipment is legally compliant and monitored and recorded as per legislation
• Coordinate with the wider building management to ensure the weekly testing of the fire alarm, EML and help co-ordinate fire drills
• Managing the security control systems/fobs/CCTV cameras
• Managing the cleaning of the building, ensuring all meeting rooms/breakout/communal areas are kept clean and tidy throughout the day and fire escapes are free from obstructions
• Ensure meeting rooms and breakout area facilities/tea points are regularly checked and replenished, and upon request, meeting room layout is suitable reconfiguration.
• To manage and fulfil requests for meeting room refreshments
• To arrange and oversee maintenance repair work and coordinate office moves
• To be the point of contact for the Fire Officer, Environmental Health Inspector, HSE, Bailiffs or other enforcement agencies.
• Manage offsite overflow car park
• Manage the opening and closure of office
• Maintain accurate records of all facility related activities, including maintenance logs, inspection reports, and project documents.
• Respond to and manage emergency situations related to facility operations, ensuring minimal disruption to business activities
• Act as liaison with the wider building management team
• To carry out other ad-hoc duties as directed by your line Manager

Personal Specification:

• Relevant qualification in Facility Management or related field
• Previous experience in similar roles
• Strong knowledge of fire, health and safety and building regulations and workplace regulations
• Flexible approach to working hours
• A can-do attitude with ability to work as a member of a team
• Excellent time management and planning/organisational skills
• Must be able to multi-task managing numerous projects and prioritise workload.

Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.

CF00836