Facilities Manager (12 month FTC)
This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.
Salary and benefits
Competitive depending on experience plus generous bonus, private medical cover, 38 days annual leave, excellent pension, 12x salary life assurance, career breaks, income protection, 3x volunteering days a year and much more.
Flexible working
All of our roles are open to part-time, job-share and other types of flexibility. We will discuss what is important to you, and balancing this with business requirements, during the recruitment process. This role requires min 3 days in the central Bristol office (Tues - Thurs).
Who we are
SunLife is a market leader in its core products with ambition to further diversify product and customer offerings to attract and retain new customers in the over 50s sector. Our vision is to offer customers simple, straightforward, affordable products and utilising effective, innovative marketing across multiple channels is one of the keys to our success. With 120 colleagues based in our vibrant central Bristol office, we have a thriving culture, a creative approach to our work and we're fast-moving, passionate, and dedicated.
Role Purpose
You will establish efficient working practices to managed the in-house requirement of the SunLife. No job too small - as a small business we all need to operate at different levels.
Key accountabilities
• Maintenance planned and unplanned, including Management of BAM and other 3rd Parties
• Health & Safety management, reporting - including Fire and First Aid management
• Office security, including access management and control
• Contracts, budgets, invoices and payment management
• Maintaining a great place to work including general office operations
• Experience of project management for the office refurbishment
• Assessment of long term office needs, options and considerations
How you'll be successful
• Well-maintained office space: The office is clean, well-organized, and maintained. Facilities management includes regular inspections, repairs, and preventative maintenance.
• Quick issue resolution: Problems such as broken equipment, plumbing issues, or failures are addressed promptly, minimizing disruptions.
• Operational continuity: essential services remain uninterrupted, and business continuity is maintained.
• Comfortable and conducive work environment: the office space is comfortable and supportive of the needs of the employees-adequate lighting, clean restrooms, and temperature control.
• Positive feedback: Employees provide feedback indicating that the office environment enhances their productivity and well-being.
• Budget management: stay within budget while maintaining high-quality services. This includes optimizing energy use, reducing waste, and negotiating favorable contracts with service providers.
• Resource optimisation: cost-effective decisions are made about equipment purchases, office supplies, and energy consumption.
• Safety protocols: Ensuring the office complies with local safety regulations (e.g., fire safety, emergency exits, proper signage) and creating a safe environment for employees and visitors.
• Effective Communications: communicates effectively with employees and senior management, providing updates on maintenance schedules, office improvements, or emergencies. Informing staff in advance about any disruptions (e.g., planned power outages, building maintenance), which helps mitigate frustrations.
• Supplier Relations: Maintaining positive relationships with service providers, building management and the landlord, ensuring they meet expectations in terms of quality and cost. Securing favourable terms for contracts and services, thereby reducing overall operational costs.
Stakeholders
• Chief Operating Officer
• Leadership Team
• Department Management Team
• PA's
• Colleagues and visitor
• Group Health & Safety Manager
• 3rd parties and contractors
• Landlord
Skills & experience required
• Strong project management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication skills, both verbal and written, with the ability to present ideas clearly and persuasively.
• Adaptable and flexible to respond to changing business needs.
Environment
SunLife is a small business with around 120 people in our Bristol office. But don't let that mislead you when it comes to our ambition! We're part of Phoenix Group, a FTSE 100 company with c12 million customers and c£270bn of assets under administration.
So when you work for SunLife, you become part of a close-knit, agile enterprise - with the expertise, benefits and financial backing of one of the UK's leading businesses.
We want to hire the whole version of you
We are committed to ensuring that everyone feels accepted, and we welcome applicants from all backgrounds. If your experience looks different from what we've advertised and you believe that you can bring value to the role, we'd love to hear from you.
If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best.