Executive Director Personal Assistant - RT05624
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Executive Director Personal Assistant - Ref: RT05624
Grade: G7 £31,364 - £35,745 (pay award pending)
The Personal Assistant (PA) to the Executive Director provides high-level administrative support, ensuring the smooth operation of the executive's office including supervision of other Director PA's within the Directorate. The PA acts as a key point of contact among executives, employees, clients, and external partners.
Duties will include:
- Manage and maintain the executive's schedule, including appointments, meetings, and travel arrangements.
- Coordinate and organise meetings, ensuring all necessary materials are prepared.
- Screen and direct phone calls, emails, and other correspondence.
- Prepare and edit correspondence, communications, presentations, and other documents.
- File and retrieve documents and reference materials.
- Collect and analyse data to prepare reports and documents.
- Handle confidential information with discretion.
- Arrange and coordinate meetings and events, including logistics and catering.
- Take notes and prepare minutes of meetings.
- Coordinate and support special projects as assigned.
- Ensure timely completion of projects and tasks.
- Maintain office supplies and equipment.
- Interact with external partners and manage professional relationships on behalf of the executive.
- Meet and greet visitors at all levels of seniority.
- Provide general administrative support.
You must demonstrate Proven experience as a Personal Assistant or Executive Assistant, in addition to:
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in MS Office and other relevant software.
- Ability to handle sensitive information with discretion.
- Strong interpersonal skills and the ability to build relationships with stakeholders.
- Ability to multitask and prioritise daily workload.
View: Job Description and Employee Specification
This post is covered by the Government's Code of Practice on the English Language Fluency Duty for public sector workers. The post holder will be required to communicate verbally with customers and provide advice and/or information in accurate spoken English.
Important note: When completing your online application form, you will be asked to enter supporting information. You must enter a detailed supporting information statement describing how your skills, abilities and experience meet the specific criteria included in the employee specification. If you do not include a supporting information statement, you will not be shortlisted. Please also ensure that you complete the work history and qualifications sections of your application form. Please do not add a CV as we do not accept them. See our Information for Applicants leaflet for further information.
Closing Date: 15th September 2024.