Executive Assistant to Fundraising & Supporter Development Directors

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About Us

Fundraising and Supporter Development (F&SD) provides a fundraising and alumni engagement function in support of King's College London. We are proud to work with colleagues across the university and its health partners to help them serve society through world-leading education, research and healthcare. Our work also includes a partnership with the Maudsley Charity in support of children's mental health initiatives between the university's Institute of Psychiatry, Psychology and Neuroscience and the South London & Maudsley NHS Trust.

We are a committed team that brings together fundraisers working across different channels, alongside colleagues who promote King's College London's engagement with its worldwide alumni community. Our work is underpinned and enhanced by a range of dedicated professionals in supporting areas covering proposition development, supporter engagement, supporter operations and business operations.

We have an impressive, well-established track record of success in securing support that allows the university and partners to deliver on their missions. This includes our global, award-winning World Questions: King's Answers campaign, which set the standard in the sector and enabled us to raise substantial funds to help tackle some of the world's biggest challenges. Ambitious and innovative, the team has won awards such as a CASE Platinum Award for Fundraising and a CASE Gold Award for Donor Relations and Stewardship. We are strongly values-driven with a focus on sustaining an excellent and supportive culture, which we see as key to creating a successful team that can support the university and its partners in making a real and positive difference to the world we live in.

More on King's College London

King's College London is an internationally renowned university delivering exceptional education and world-leading research. The university is dedicated to driving positive and sustainable change in society and realising our vision of making the world a better place. Through its commitment to exceptional education, impactful research and genuine service to society, King's College London is creating positive change in its communities, both in London and on the world stage. The Strategic Vision 2029 looks forward to King's College London's 200th anniversary in 2029 and sets out ambitious plans in five key areas:

• Educating the next generation of change-makers
• Challenging ideas and driving change through research
• Giving back to society through meaningful service
• Working with our local communities in London
• Fostering global citizens with an international perspective

About the role

The Executive Assistant will provide high-level, comprehensive, and confidential support to members of the Leadership Team within Fundraising and Supporter Development (F&SD). The postholder will liaise in a highly professional manner with external and internal stakeholders at a senior level within King's College London and King's Maudsley Partnership. There will also be interactions with other key supporters and stakeholders, including donors. The postholder must be able to juggle competing priorities, work to tight deadlines, communicate and negotiate tasks on behalf of the Leadership Team and Directors and have an excellent attention to detail. The postholder will also be readily available to take on discrete areas of project work, contribute to/create presentations and support the production of reports as appropriate.

The Directors that the post support have particularly complex diaries and demanding agendas and the postholder must be able to navigate this and provide support that anticipates demands and allows the Directors to focus on their key priorities. The postholder will take an active interest in the activity and objectives of the Department, which will allow them to provide the level of support required.

The postholder will hold an important position within the teams reporting to the Directors and within F&SD more broadly. The post will work particularly closely with other members of the EA and Admin Team and help out with various other office related tasks and projects as necessary.

At interview, you'll meet diverse panels who will set you at ease, as we want you to be as comfortable as possible during the process.

This is a full time role (35 hours per week), and you will be offered a 12-month fixed term parental leave contract. F&SD has a hybrid working approach, with a minimum of 40% of time in the office. Typically, this equates to two days per week, but we're very happy for colleagues to be in more frequently if they so wish.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Ability to manage a complex diary and provide high quality administrative support
2. Excellent organisational and time management skills, and ability to multi-task and prioritise
3. Excellent stakeholder management and communication skills (verbally and in writing)
4. Ability to develop relationships with a wide range of different people including at board level
5. Ability to quickly understand complex working arrangements, and determine how to respond to these in support of senior colleagues
6. Ability to handle sensitive and confidential information appropriately
7. Excellent problem-solving skills and proactive attitude
8. Ability to work at pace and use own initiative

Desirable criteria

1. Empathy and interest in philanthropy and supporter engagement to further the aims of King's College London and its partners
2. A can do, hands on attitude

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click "Apply Now". This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Futher Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's. We are open to discussing flexible working arrangements, including part-time, compressed hours and/or job shares, as appropriate.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ' How we Recruit ' pages.

This roles with have two interview stages, a standard skills-based interview followed (for up to two appointable candidates) by a Core Values interview.

First stage interviews are due to be held on w/c 10th February 2025. Core Values interviews are due to be held on w/c 17th February 2025.

We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.