Executive Assistant to Executive Directors

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We are proud to provide 'Outstanding' care and be a great place to work.

East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area.

We are one of the largest organisations in East Sussex with an annual income of £700 million and we are the only integrated provider of acute and community care in Sussex.

Our extensive health services are provided by over 8,000+ dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people's own homes.

The Care Quality Commission (CQC) rated us as 'Good' overall, and 'Outstanding' for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated 'Outstanding' and Eastbourne DGH was rated 'Good' Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.

Job overview

Due to maternity leave an opportunity has arisen to join the team of Executive Assistants (EAs) who support the Executive Directors at ESHT.

The role is for EA to Chief Medical Officer / Director of Strategy & Transformation and offers a fast-paced environment and a unique perspective into the workings of the Trust. We are keen to recruit dynamic, proactive and engaging members to this team - who together form the expert administrative resource that ensures our Executive Director team have the requisite support to facilitate the smooth-running of their diaries, meetings and wider commitments/engagements.

The role will report to the Executive Assistant to the Chief Executive Officer and Chair on a day-to-day basis.

Main duties of the job

The following outlines the post holder's key responsibilities (this list is not exhaustive and to the post holder will be expected to undertake other tasks):

• To provide a high-level, complete and wide-ranging executive assistant service to the Executive Directors including all administrative support and ensuring the efficient and professional day-to-day management of the office for the Executive Directors.
• Project the Trust's vision as the first line of contact for the Trust's most senior management, acting with discretion, professionalism, and confidentiality at all times.
• Maximise and co-ordinate the time of the Executive Directors and their immediate line reports to the greatest efficiency and value by working without supervision and in a pro-active manner
• Communicate complex business sensitive information effectively and appropriately on the director's behalf with patients, staff and colleagues in the Trust, external agencies and stakeholders and organisations.

Working for our organisation

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Detailed job description and main responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Person specification

Qualifications

Essential criteria

• Educated to GCSE level including English and Maths
• Typing / word processing RSA III or proven equivalent knowledge, skills and experience
• Recognised secretarial / business administration / management NVQ level 3 qualification or equivalent level of knowledge and experience
• Evidence of continued professional development to degree level or equivalent level of knowledge and experience

Desirable criteria

• Shorthand qualification
• ECDL or similar IT qualification
• Project management qualification or similar level of experience

Experience

Essential criteria

• Demonstrate experience of working at Director level gained over a significant period of time
• Demonstrate experience of administration duties at Senior Management level
• Demonstrate experience of managing an office at senior level
• Experience of working with the public and handling difficult situations
• Experience of complex diary management

Desirable criteria

• Demonstrate previous experience of working at Executive level
• Demonstrate advanced secretarial experience, preferably within a National Health Service (NHS) environment

Skills

Essential criteria

• Excellent written, verbal and listening skills across the range of staff groups and stakeholders
• Advanced keyboard skills
• Ability to take and transcribe formal minutes
• Ability to use own initiative as work is supervised rather than managed
• Ability to prioritise workload and meet deadlines in a pressured environment
• Methodical and accurate record keeping and systems
• Ability to maintain confidentiality at all times
• High level of discretion, tact and diplomacy
• Excellent time management skills including the ability to prioritise a varied workload and meet deadlines in a pressurised environment

Desirable criteria

• Knowledge of a range of Trust policies

Other

Essential criteria

• Some flexibility beyond core hours
• Ability and willingness to travel between Trust sites
• DBS clearance if required
• Evidence that personal behaviour reflects Trust values
• Reliable work record

Patients come first at East Sussex Healthcare NHS Trust.

Our vision is to be:

• The healthcare provider of first choice for the people of East Sussex.

Our mission is to:

• Deliver better health outcomes and an excellent experience for everyone we provide with healthcare services.

Our strategic objectives are to:

• Improve quality and clinical outcomes by ensuring that safe patient care is our highest priority.
• Play a leading role in local partnerships to meet the needs of our local population and improve and enhance patients' experiences.
• Use our resources efficiently and effectively for the benefit of our patients and their care to ensure our services are clinically, operationally and financially sustainable.

Our aims are that all services delivered by the Trust are:

• Safe
• Effective
• Caring
• Responsive and
• Well led

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