Executive Assistant- COO & Executive Director Finance
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Building a sustainable tomorrow
BAM UK & Ireland is recruiting an Executive Assistant to the Chief Operating Officer & Executive Director Finance. This position will involve a mixture of working from home and out of our Moorgate, London office. BAM operates a flexible working policy.
This is a full time position working 8.30am-5pm, Monday to Friday.
The Executive Assistant (EA) is a strategic partner to the Chief Operating Officer (COO) and Executive Director Finance (ED Finance), providing high impact executive support that enables them to focus on strategic priorities, long term value creation and organisational performance. Operating beyond transactional administration, the EA acts as an extension of the executives - anticipating needs, managing information flow, and ensuring operational, governance and leadership rhythms run smoothly across the UK&I business. The EA demonstrates sound judgement, impeccable discretion, strong business acumen and exceptional organisational capability, building trust with internal and external stakeholders and contributing fully to the Executive Assistant community.
Making Possible
• Serve as the primary point of contact for the COO & ED Finance, filtering, challenging and prioritising information, emails, requests and issues
• Protect time by ensuring the right matters reach leaders at the right moment
• Manage communication with diplomacy, professionalism and contextual business understanding
• Build trusted relationships with senior leaders, internal teams, advisors, auditors, consultants and other partners
• Represent the COO & ED Finance with professionalism and credibility
• Anticipate needs, issues and risks before they arise
• Make independent administrative decisions to keep operations running smoothly
• Support team events, engagement activities and training sessions
• Plan and manage complex itineraries and logistics which can include short notice changes
• Ensure streamlined, friction free experiences for the leadership team members supported
• Manage expense reporting, invoice processing and purchase orders in line with policy
• Maintain admin and budget related tracking relevant to financial cycles
• Orchestrate complex calendars, anticipating priorities and preparation time
• Coordinate and prepare for internal and external meetings - agendas, briefing packs, reporting materials and presentations.
• Support planning cycles, group calendars, and tracking of actions, deadlines and deliverables
• Gather, synthesise and prepare high quality reports, data summaries and presentations for ExCo, board committees and leadership forums
• Provide structure, track milestones and ensure clear communication across contributors
• Prepare, quality check and organise highly confidential documents, reports and digital files
• Ensure secure handling of sensitive governance, operational and financial information
• Oversee smooth day to day functioning of the COO/ED Finance office and support wider finance operations
• Take accountability for governance deliverables including board pack submissions, ensuring deadlines and quality thresholds are met
• Understand and track KPIs, financial drivers, reporting cycles, budgets and forecasts
• Identify risks, issues or inconsistencies before they reach the COO and/or ED Finance
What's in it for you?
In addition to an attractive salary we offer a significant benefits package which could include;
• Competitive salary
• Company Car or Car allowance
• A wide range of family friendly policies
• 8% matched pension contributions
• Private healthcare
• Life assurance
• 26 days holiday
• 2 wellbeing days
• 1 volunteering day
• Personal and professional development
• Flexible benefit pot
What do you bring to the role?
What Good Looks Like
• Executive time is optimised and directed to strategic priorities
• Meetings and governance forums run with clarity, preparation and strong follow through
• Stakeholders experience a responsive, professional and solutions focused partner
• Confidentiality is maintained at all times; issues are surfaced early with pragmatic insights
• The EA enables the COO & ED Finance to operate in a forward looking manner, focusing on high value work rather than day to day operations
Skills & Experience
• Proven success as an EA in a large, complex organisation.
• Exceptional organisational skills; calm under pressure with meticulous attention to detail
• Business fluent English, with excellent drafting, editing and communication skills
• Advanced proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel)
• Experience managing complex diaries, expenses, travel and board/leadership materials
• High integrity, discretion and sound judgement handling confidential information
• Strong stakeholder management capability at all levels
• Demonstrated financial/commercial awareness and understanding of KPIs, performance cycles and reporting
Personal Qualities
• Acts as a trusted strategic partner
• Proactive, solutions oriented, with a strong sense of ownership
• Anticipates needs and sees around corners
• Diplomatic, composed and credible when dealing with senior leaders
• Flexible, adaptable and comfortable with shifting priorities
• Strong team player who contributes to culture and engagement
• Experience supporting senior leaders across multiple business units or sites
About BAM
Building a sustainable tomorrow. That's our mission and our promise at BAM. It's how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe.
We strive to create an environment where everybody feels welcome and valued. We're on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.
The application process
BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel you may need any reasonable adjustments, do not hesitate to speak with one of our team, and we will do our best to support you. "Join us in Making Possible"
For more information or an informal conversation about this opportunity, please contact Victoria Duncan, Recruitment Manager: vduncan@bam.com
Closing date for all applications is Friday 20th February 2026