Executive Assistant to CEO

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Our Mission

The way businesses buy stuff is completely broken. Whether it's SaaS, hardware, or contractors, the average B2B purchase takes over 3 months, requires 50+ emails, and involves multiple different stakeholders (IT, Legal, InfoSec, Finance, etc.). No one likes the way it is and it's slowing businesses down.

Omnea's platform handles the entire purchasing process: giving employees an easy place to make requests (Intake), managing the necessary approvals for the purchase to be made (Approvals Engine), and automating all renewals management & supplier risk assessments. Omnea gives both buyers, and finance & procurement leaders critical visibility into how, when, and why money is being spent.

Given the current market's increased focus on capital efficiency, there has never been a more vital time for businesses to use Omnea and get control of their spend. This is why we're one of the fastest growing Series A B2B businesses in Europe, backed by tier-1 VCs like Accel, First Round, & Point Nine.

Welcome to Spend Control 2.0 - built for tougher times.

What we're looking for

We're looking for a highly organised & proactive Executive Assistant to our Co-Founder & CEO, Ben Freeman. You will be the backbone of Omnea's executive office, ensuring efficiency and seamless operations. Your focus will be on managing key personal & professional priorities, and providing administrative and strategic support-allowing the CEO to focus on scaling the business through the next phase of growth!

You'll be joining Omnea at an incredibly exciting time, just as things are starting to take off! We're a Series A company having raised $25m from Accel, Point Nine, First Round, and 50+ renowned founders and industry experts. We've built an incredible & passionate team - every member was a top performer at their previous business - and our CEO, CCO & CFO went on a similar journey with Tessian, going from $0-30m ARR / $8-$500m valuation, and from pre-seed to Series C (Sequoia, Accel, etc.).

We've spent the past 18 months building & deploying our platform to many of the greatest tech companies out there (Spotify, Lookout, McAfee, Onfido, Typeform, Proofpoint, etc.), all whilst managing to stay lean & operate efficiently.

Now we're ready to scale: come build with us!

What Can You Expect?

As the backbone of Omnea's executive office, you'll proactively coordinate, manage and keep track of our CEO's schedule, projects and commitments. You will work closely with the Omnea leadership team as well as act as the primary point of contact to renowned investors, board members and founders in our network for all matters related to the CEO. You are someone who acts like an owner, can craft at speed and loves working in a fast-paced environment with significant impact.

You'll provide strategic and executive support, by managing the CEO's complex calendar, ensuring seamless scheduling across multiple time zones. You'll own email and communication filtering as well as prioritising, drafting, and responding as necessary.

You'll act as a gatekeeper, ensuring the CEO's time is spent on high-impact activities. You will manage conflicting priorities and prioritise different demands, you'll focus on solutions, and are comfortable navigating change and removing blockers.

You'll plan, schedule and coordinate internal and external meetings and ensure agendas are well prepped, action items tracked, minutes taken and follow-ups done in a timely manner. You'll also assist with board materials, investor updates, and briefing notes.

You'll organise and book all travel, including flights, hotels, transfers and visas. You'll prepare detailed travel itineraries and handle last-minute changes seamlessly.

You'll own all operational and administrative tasks, such as expenses, invoices, and budget tracking related to the CEO's activities. Where required, you'll also handle key personal admin tasks to enable full focus on Omnea.

You'll act as the first point of contact for all key stakeholders, including investors and board members on behalf of the CEO. You'll manage confidential information with the highest level of discretion. You'll also proactively solve problems and anticipate potential issues before they arise.

You'll own systems & processes that improve productivity, such as identifying and implementing tools or processes that reduce admin workload and help outsource and delegate non-essential tasks effectively.

About You

• You have a university degree and 3-5 years of work experience, this can be as an EA, PA, Chief of Staff or Founders Associate ideally in a high-growth startup or tech environment.
  • You may not have the exact experience necessary for this role but you will have excelled at something incredibly challenging that demonstrates your ability to work hard under pressure in a fast-paced, stressful environment. For example, you may be a career changer who did well in a different sector or role but similarly intense & difficult.
• You are London-based, with 3 days in the office per week and flexibility for occasional travels with the CEO in the future.
• You are highly organised, with meticulous attention to detail, and exceptional at multitasking. You have flexibility to provide support during off-hours in an environment with increasingly different timezones (Europe & US).
• You are tech-savvy, with experience using modern productivity tools (e.g., Slack, Notion, Google Suite). You can provide structure within the entrepreneurial and dynamic environment of a company in hyper-scale.
• You're able to ruthlessly prioritise, are highly organised and focused on outputs > inputs. You are proactive, a strategic thinker, efficient & autonomous and don't compromise on quality (i.e. you have taste).
• You're an outstanding communicator; verbal, written, and when presenting. You're exceptionally articulate, concise and clear in all forms of communication and have the ability to build rapport, influence people & drive change, whether it's with a distinguished exec, technical expert or a junior operator. You handle confidential matters with discretion and professionalism.
• You're outcomes-focused, and balance the ability to think strategically with a heavy bias to action, always focused on "so what's the next step?".
• You are proactive & crave accountability, proactively pushing initiatives forward and making the best use of the resources available to you.
• You're just a really good human. You're empathetic and reliable. You build trust with people you work with and are highly collaborative. You have minimal ego, seek feedback to continuously hone your craft and try to bring out the best in everyone around you.

Please note: we are unable to sponsor visas or relocation for this role

At Omnea, we embrace diversity. To build a product that's loved by everyone, we're best served by a team with all sorts of backgrounds, experiences, and perspectives. We encourage you to apply even if your experience doesn't quite match the full job spec! And regardless of your race, religion, colour, gender, or anything else! If you think you could be a good fit for Omnea, please reach out.

A few things to note:

• We work Tuesdays, Wednesdays & Thursdays in-person at our offices. At this early stage of our company life-cycle it's important to us that we get this together-time, and you can read more about why we believe this is a winning move here
• We're commercial, ambitious and we don't pretend otherwise! We're actively seeking folks looking to make the most of a career-defining opportunity, with the hunger to be part of building something really impressive. You can see our values here
• We sometimes use AI note-takers to help us transcribe interview notes, so we can be more present in your interview. If you'd like to opt out of us using automatic transcribers, please note this in the free text field in your application, otherwise we'll take your application as confirmation that you're happy for us to use notetakers (whether added to video calls or in the background).

  We are proud to be recognised for both our culture and product, and we are just getting started. Join us as we grow!