Executive Assistant to CEO

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Our Mission

We're fixing the most broken process in business. Whether it's SaaS, hardware, or contractors, a typical B2B purchase drags on for 3+ months, spawns 50+ emails, and pulls in multiple stakeholders across Finance, Legal, Security, and IT. Nobody likes it, and it slows businesses down.

Omnea exists to change that. Our AI-native platform connects the people, steps, and systems so buying just works. Employees have one place to make requests, the right approvals run automatically, renewals and supplier risk checks are handled on time, and leaders get clear visibility into how, when, and why money is being spent.

This matters more now than ever: volatile markets demand capital efficiency, businesses who adopt AI quickly have a competitive advantage, and evolving regulation demands evidenceable controls-so buying has to be fast and compliant by default.

Founded in 2022, we're trusted by global enterprises including Spotify, Adecco Group, Albertsons, Wise, MongoDB, and Monzo. Our team previously built Tessian (backed by Sequoia; acquired by Proofpoint) and we've raised $75M from Khosla Ventures, Insight Partners, Accel, Point Nine, and First Round.

What we're looking for

We're looking for a highly organised & proactive Executive Assistant to our Co-Founder & CEO, Ben Freeman. You will be the backbone of Omnea's executive office, ensuring efficiency and seamless operations. Your focus will be on managing key personal & professional priorities, and providing administrative and strategic support-allowing the CEO to focus on scaling the business through the next phase of growth!

You'll be joining us at a pivotal time. We've just raised $50M in Series B funding from Khosla Ventures, Insight Partners, Accel, Point Nine, and First Round Capital. In the past year we've grown revenue 5x, tripled our customer base, and maintained >99% retention with enterprises like Spotify, Wise, Albertsons, Adecco, and McAfee. Our team is small but high-calibre -- it took over 10,000 interviews to hire our first 50 Omneans.

Now we're scaling fast and building the category of AI Supplier Relationship Management. And we are looking for the best Executive Assistant out there to help turn procurement into a true competitive advantage!

What Can You Expect?

As the backbone of Omnea's executive office, you'll proactively coordinate, manage and keep track of our CEO's schedule, projects and commitments. You will work closely with the Omnea leadership team as well as act as the primary point of contact to renowned investors, board members and founders in our network for all matters related to the CEO. You are someone who acts like an owner, can craft at speed and loves working in a fast-paced environment with significant impact.

You'll provide strategic and executive support, by managing the CEO's complex calendar, ensuring seamless scheduling across multiple time zones. You'll own email and communication filtering as well as prioritising, drafting, and responding as necessary.

You'll act as a gatekeeper, ensuring the CEO's time is spent on high-impact activities. You will manage conflicting priorities and prioritise different demands, you'll focus on solutions, and are comfortable navigating change and removing blockers.

You'll plan, schedule and coordinate internal and external meetings and ensure agendas are well prepped, action items tracked, minutes taken and follow-ups done in a timely manner. You'll also assist with board materials, investor updates, and briefing notes.

You'll organise and book all travel, including flights, hotels, transfers and visas. You'll prepare detailed travel itineraries and handle last-minute changes seamlessly.

You'll own all operational and administrative tasks, such as expenses, invoices, and budget tracking related to the CEO's activities. Where required, you'll also handle key personal admin tasks to enable full focus on Omnea.

You'll act as the first point of contact for all key stakeholders, including investors and board members on behalf of the CEO. You'll manage confidential information with the highest level of discretion. You'll also proactively solve problems and anticipate potential issues before they arise.

You'll own systems & processes that improve productivity, such as identifying and implementing tools or processes that reduce admin workload and help outsource and delegate non-essential tasks effectively.

About You

• You have a university degree and 3-5 years of work experience, this can be as an EA, PA, Chief of Staff or Founders Associate ideally in a high-growth startup or tech environment.
  • You may not have the exact experience necessary for this role but you will have excelled at something incredibly challenging that demonstrates your ability to work hard under pressure in a fast-paced, stressful environment. For example, you may be a career changer who did well in a different sector or role but similarly intense & difficult.
• You are London-based, with 3 days in the office per week and flexibility for occasional travels with the CEO in the future.
• You are highly organised, with meticulous attention to detail, and exceptional at multitasking. You have flexibility to provide support during off-hours in an environment with increasingly different timezones (Europe & US).
• You are tech-savvy, with experience using modern productivity tools (e.g., Slack, Notion, Google Suite). You can provide structure within the entrepreneurial and dynamic environment of a company in hyper-scale.
• You're able to ruthlessly prioritise, are highly organised and focused on outputs > inputs. You are proactive, a strategic thinker, efficient & autonomous and don't compromise on quality (i.e. you have taste).
• You're an outstanding communicator; verbal, written, and when presenting. You're exceptionally articulate, concise and clear in all forms of communication and have the ability to build rapport, influence people & drive change, whether it's with a distinguished exec, technical expert or a junior operator. You handle confidential matters with discretion and professionalism.
• You're outcomes-focused, and balance the ability to think strategically with a heavy bias to action, always focused on "so what's the next step?".
• You are proactive & crave accountability, proactively pushing initiatives forward and making the best use of the resources available to you.
• You're just a really good human. You're empathetic and reliable. You build trust with people you work with and are highly collaborative. You have minimal ego, seek feedback to continuously hone your craft and try to bring out the best in everyone around you.

Please note: we are unable to sponsor visas or relocation for this role

At Omnea, we embrace diversity. To build a product that's loved by everyone, we're best served by a team with all sorts of backgrounds, experiences, and perspectives. We encourage you to apply even if your experience doesn't quite match the full job spec! And regardless of your race, religion, colour, gender, or anything else! If you think you could be a good fit for Omnea, please reach out.

A few things to note:

• We work Tuesdays, Wednesdays & Thursdays in-person at our offices. At this early stage of our company life-cycle it's important to us that we get this together-time, and you can read more about why we believe this is a winning move here
• We're commercial, ambitious and we don't pretend otherwise! We're actively seeking folks looking to make the most of a career-defining opportunity, with the hunger to be part of building something really impressive. You can see our values here
• We sometimes use AI note-takers to help us transcribe interview notes, so we can be more present in your interview. If you'd like to opt out of us using automatic transcribers, please note this in the free text field in your application, otherwise we'll take your application as confirmation that you're happy for us to use notetakers (whether added to video calls or in the background).

  We are proud to be recognised for both our culture and product, and we are just getting started. Join us as we grow!