Executive Assistant (1 year Fixed-term contract)

Type: 12 month fixed-term contract / or 1 year secondment

Not day-rate type contracting but a fixed-term assignment with annual gross base salary and benefits

About the Function

Our Sales team love building relationships, connecting with customers to sell our much-loved brands in new and vibrant markets where they can thrive. They help sell our iconic brands across 180 countries every year.

We're operating across different markets, channels, and areas of expertise. Using your curiosity and passion, you'll make the most of consumer insight and digital platforms, reaching new customers, markets, and celebrations to help us achieve our growth potential. We'll support your learning and growth as you develop your career with us and work with people across our business to realise your fullest potential.

About the team

Diageo is the world's leading premium drinks company with an outstanding collection of brands, such as Johnnie Walker, Smirnoff, Baileys, Captain Morgan, Tanqueray and Guinness. Our purpose - Celebrating life, every day, everywhere - has an important role in our company, for our people, our diversity, our brands, in how we perform and how we create shared value.

Voyager is a global, multi-year program central to our "Digital Diageo" strategy, that represents a once-in-a-generation opportunity to transform our core process architecture and set up a critical platform to enable our next phase of growth.This business process transformation will revolutionise the backbone of our operations across all functional areas of our business by re-imagining our core systems, re-designing our core processes, and leveraging best-in-class technology through the latest SAP S4/HANA offering.

About the role

To provide proficient personal assistant support to two senior leaders in our business - the Voyager Program Directors. Both roles are based in 1HQ, London and have a global remit. This is a varied and challenging role which requires a high degree of proactivity, flexibility, initiative, confidentiality and the ability to work across diverse teams.

PA roles at Diageo are critical to the smooth running of our business; it is a varied role, with ample opportunities to grow and maximise the impact of the leaders and teams you support. The world of work is changing, and the ways in which you can contribute to the success of the business is also. Getting to grips and understanding the business areas you support will be key, in order to support your leaders, their meetings and projects

Role Responsibilities

• Effective diary management - emphasis on anticipating needs and understanding complex priorities
• Scheduling recurring and ad-hoc internal and external meetings, ensuring consideration of the time zones of those attending
• Interacting with the Program Leaders and wider teams based all around the World (Global Functions) as part ofscheduling meetings, conferences and gathering information from the regions as needed
• Booking meeting rooms, logging external visitors and organising catering (if required)
• Travel, visa and accommodation management and co-ordination using preferred airlines/hotels and aligned with budget
• Timely processing of expenses via Concur
• Raising purchase orders using Coupa as needed in a timely, accurate and compliant manner, budget awareness and tracking
• Co-ordinate information and business flows to the wider Global Functions business leaders and Operating Board and Steering Committees for the program
• Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions
• Management and organisation of internal and external events e.g., conferences, training days, offsite meetings and team celebrations

Experience / skills required

• Demonstration of high performance in a PA or Team Assistant role
• Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timescales
• Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks and at all levels of seniority
• Be creative and proactive in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work
• Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload
• Demonstrate a high level of integrity, compliance, discretion and confidentiality at all times
• Ability to tactfully and assertively prioritise core duties for those you support
• Resilience through changes in direction, decisions and priorities
• Experience working with; Concur, Condeco, Coupa, Outlook & Microsoft Office suite, Microsoft Teams & virtual meeting tools (e.g., Zoom)preferable

Flexible Working Statement

Flexibility is key to success in our business and many of our people work flexibly in many different ways.Please talk to us about what flexibility means to you and don't let anything stop you from applying.

Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and listened to, is a crucial part of this. We believe the most inclusive and diverse culture makes for a better business and a better world. We know that for our business to thrive and for Diageo to realize its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base.

Join us, and you'll be part of an organisation that embraces diversity in the broadest possible sense. This means that you'll be welcomed and celebrated for who you are just by being you. You'll be part of - and help build - an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more. And you'll help us champion inclusion and diversity across our entire business: with our employees, our suppliers, across our brands, and within the communities in which we operate.

Diversity statement

Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where

everyone feels valued and that they can belong, is a crucial part of this.

We embrace diversity in the broadest possible sense. This means that you'll be welcomed and

celebrated for who you are just by being you. You'll be part of and help build and champion an

inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual

orientation, social class, educational backgrounds, experiences, mindsets, and more.

Our ambition is to create the best performing, most trusted and respected consumer products

companies in the world. Join us and help transform our business as we take our brands to the next

level and build new ones as part of shaping the next generation of celebrations for consumers

around the world.

Feel inspired? Then this may be the opportunity for you.

If you require a reasonable adjustment, please ensure that you capture this information when you

submit your application]]>