Estates Project Manager

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Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

Job overview

Working as part of a multi-disciplinary Estates team, the Estates Project Manager reports to the 'Project Manager & Small Works Supervisor'. The role is responsible for the delivery and technical expertise of both major and minor capital development and maintenance backlog schemes in accordance with Trust standing Financial Instructions.

These schemes include projects resulting from the Trusts Estate Improvement and Rationalisation Programme and the Trusts annual Capital Development Programme across all Trust sites.

The post holder will be the Estates lead for delegated schemes from conception to completion following the RIBA Plan of Work stages.

The post holder will manage the Trust approved framework contracts, tendering and contractual delivery of schemes.

The post holder is expected to either hold or undertake training to become a Trust Authorised Person (AP) in a recognised HTM relevant to a specialised building and engineering technology used in the delivery of healthcare, offer technical guidance and responsible for the safe management of the system.

Main duties of the job

• Responsible for management of delegated budgets for capital related budgets and reporting to Senior Estates Project Manager.
• Manage capital projects from point of concept through to delivery including analysis of highly complex systems, contractor proposal reviews and arranging complex shut downs of clinical systems through negotiation.
• The post takes the lead on delegated Capital projects and the coordination of actions required by a multi-disciplinary team.
• The role involves ensuring that fire safety systems, infrastructure, and associated works are maintained, inspected, and compliant with current legislation, regulations, and Trust policies.
• The post holder will be responsible for supporting and delivering fire safety-related works across the Hospital Estates, covering all three sites.

Working for our organisation

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Your Next Career Move Made Easier - Accommodation May Be Offered

We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this something you would like to explore please contact Southern Housing on 02080 360017

Detailed job description and main responsibilities

• Implementation of projects from assisting the drafting of the business case in consultation with the client through to construction and completion of the project including post project review.

• Producing technical specifications in the form of Employers Requirements to deliver capital backlog maintenance projects.

• Financial management for all capital projects using Trust standard CAPEX sheets

• Manage risk registers for all estates related projects

• Provide Estates assistance and budget costing for business cases and feasibility studies for capital bids as required by the Trust

• Liaise with clients to ensure a robust specification is developed and signed off at the feasibility stage.

• Actively and sympathetically manage in consultation with the client and divisional management all aspects of the project which may impact on the delivery of core services.

• Responsible for procurement of assets and engaging suppliers against Trust SFI's

• Responsible for the production of contract documentation and management of contract compliance during all stages of any works.

• Observe complete confidentiality of all information including awareness and adherence to the legal requirements of the Data Protection Act.

• The post holder may be required to participate in the Estates on call rota (optional).

• Assist in compiling standardised design briefs, works specifications, appoint and manage external consultants, designers and act on behalf of the trust as agent.

• To establish and maintain effective links with Executive Directors, Divisional Managers, Professional Leads and senior staff to ensure that decision making is prompt and appropriate to meet the agreed levels of service being provided.

• Interprets and implement all statutory, legislative and technical guidance including for example CDM, COSHH, HTM/HBN's as necessary for all projects.

• Authorised Person (AP) in a recognised HTM relevant to a specialised building and engineering technology used in the delivery of healthcare, offer technical guidance and responsible for the safe management of the system.

Person specification

Training and qualifications

Essential criteria

• Educated to HNC or Degree level qualification or equivalent experience relating to an engineering discipline.
• Significant post qualification experience acquired through training, courses and experience.
• Significant experience in delivering capital projects.
• Authorised Person in a recognised HTM relevant to a specialised building and engineering technology used in the delivery of healthcare.

Desirable criteria

• Member of professional body such as CIBSE, IHEEM, BIFM etc.
• PRINCE 2 project management qualification.

Experience and knowledge

Essential criteria

• Specialist knowledge acquired through courses and experience
• Experience with liaising and negotiating with external stakeholders and outside bodies
• In depth knowledge of the RIBA stages of work
• In depth knowledge of Building, CDM, CAR regulations and DOH guidance documents

Desirable criteria

• Knowledge of public body sustainability and environmental legislation and national requirements

Skills & ability

Essential criteria

• Computer literate including AutoCAD 2D
• Excellent communication skills, both written and verbal individually and to groups.

Desirable criteria

• BIM Trained
• Bolster Trained

Other role specific requirement

Essential criteria

• Full Driving Licence

Desirable criteria

• Previous NHS relevant experience

Our commitment to you:

We are committed to equality and diversity in both the provision of our services and how we recruit and manage our staff. Applications are encouraged from everyone with the necessary attributes for the job, irrespective of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.

Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.

The paperwork:

• HHFT is committed to putting the safety and care of our patients first - as well as helping us to protect you and your colleagues. Therefore, we would recommend that you are vaccinated against COVID-19 and that you understand that we are treating COVID-19 positive patients within our services.
• Shortlisted candidates will be contacted at least 5 working days before the scheduled interview date. Applications will be submitted directly into our preferred third party recruitment system (Trac). All subsequent information regarding your application will be generated from apps.trac.jobs via email - please ensure to check your junk/spam folders.
• All new staff will be subject to a probationary period covering their first six months in post.
• In compliance with Part 7 of the Immigration Act 2016, all applicants must be able to communicate fluently in English to an appropriate standard which will be assessed as part of the selection process.
• This vacancy may close before the current listed closing date. If you intend to apply you are advised not to delay submitting your completed application.
• We believe that using technology wisely reflects strong time management and a commitment to innovation. However, it's essential to personalise your recruitment application to showcase your unique skills and experiences. Over-reliance on generic, AI-generated content may result in rejection if multiple candidates submit applications with similar language or structure. In such cases, recruiting managers may reach out for further clarity where applications appear consistent with others, to better understand your individual strengths.

Tackling Climate Change: Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search HHFT Climate Action or contactclimateaction@hhft.nhs.uk.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Job Description (PDF, 878.9KB)
• HHFT Employee Rewards & Benefits (PDF, 723.8KB)
• Tackling Climate Change at Hampshire Hospitals (PDF, 4.9MB)