Estates Operations and Safety Manager

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Science and Technology Facilities Council
Salary: £62,178 per annum (dependent on skills and experience)
Hours: Full-time
Contract Type: Open-ended (Permanent)
Location: UKATC, Royal Observatory Edinburgh, Blackford Hill, Edinburgh. EH9 3HJ
Closing date: 21st July 2024

Together, our scientists, technologists, engineers and business support team explore the unknown and turn what they find into work that changes the world around us. Whether it's sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.

Come and discover how much you can achieve when you're surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity.

Key accountabilities

The role holder has principal accountability for the efficient and effective estates services delivery and the compliant operation of the STFC Estate and technical infrastructure that directly enables research output, including all aspects of built environment resilience, compliance, health and safety and statutory compliance.

Role Responsibilities

• Operating as the Senior Leader of a multi-disciplinary team in the delivery and continuous improvement of all estates services functions based on customer requirements and industry best practice. Holding full accountability for the performance of the services and built environment compliance position.
• Acting as the tactical and strategic link between estates services and the UKATC senior leadership team, including Head of Site and UKATC Director and client departments.
• Full revenue and capital budget accountability for the annual UKATC estates services budgets, including budget build-up, expenditure forecast and periodic management reporting.
• Through collaboration with colleagues at other STFC sites, ensuring that service consistency is enabled across all service functions through effective contractual frameworks and internal resource models, including the development of aligned service standards (SFG20 etc.), service level agreements and key performance indicators, enabling pan-STFC service performance and compliance management information.
• Development of service improvement plans and delivery of a service performance monitoring and reporting system, enabling the production of periodic reports evidencing the tangible improvement in service delivery for the UKATC estates services team.
• Development of life cycle infrastructure asset replacement strategy and programs with supportive business cases and budget requests aligned to the site development, sequencing and net zero (built environment) plans.
• Lead the delivery of all engineering, asset renewal and client required project works according to PMO requirements, including the provision of project updates to the Construction Project Programme Manager, Head of Estates (North), Head of Site and UKATC Director.
• Development and oversight management of the periodic building and asset condition surveys, ensuring alignment with pan-STFC requirements, data mobilised and asset databases remain up to date through periodic refresh and archiving as asset and building renewal/disposal occurs.
• Acting as Estates Business Continuity lead (UKATC), including the creation and administrative maintenance of service-area business continuity and service resilience plans for all service functions. The identification of minimum resource levels needed to deliver an effective service and a process of how these can be maintained to ensure all critical services, including emergency services, are affectively delivered at all times.
• Engagement with the capital development process, through the production of design standards, ensuring that all UKATC new-build capital works are fully supported with subject matter experts and asset owners to review and approve the building envelope, building services and technical infrastructure designs as they are developed, and that upon completion that the new facilities are fully mobilised and warrantees maintained through adequate levels of PPM.
• To fulfil the role(s) of Departmental Health and Safety lead, Designated (DP), Appointed (AP) or Responsible Person (RP) where required. These duties will be confirmed by letter of appointment aligned to your competency. Where competency-based training is required, this shall be provided to enable the full coverage of the role duties.
• Undertake the production of health and safety documentation, such as management arrangements and procedures, standard operating procedures, and safe systems of work, where requested.
• Ensure the full mobilisation of, and departmental adherence to, all health and safety policies, procedures and requirements (Estates Services Health and Safety System, STFC SHE codes) including the formal appointment of Responsible Persons, audit schedule and the full resolution of infrastructure and engineering audit and health and safety actions.
• To publish an annual statement of assurance report covering all areas of estates services statutory compliance, including but not limited to asbestos, legionella, gas, pressure systems and high voltage electrical infrastructure.
• To act as both the strategic and tactical communications link between Estates Services and the customers (both internal and external) through attendance of meetings, boards and committees as required.
• Engagement with the strategic and tactical customer contacts in the development of long term service improvement plans aligned to UKATC future service needs and the Estates Services Delivery Plan.
• Maintaining a high level of customer focus and communication, ensuring that the customer remains central to the team's planning and completion of all work. Ensuring that an efficient and effective flow of information is maintained to customers, through the channels provided by the Estates Services communication plan.
• Lead, mentor and develop direct reports, including strategic objective-setting to align the team resources, managing the team APR cycle to program, ensuring that team-wide career development pathways are established, and that progress and competency are recorded.
• Provide a 'cross-cover' function supporting both peers and line managers during periods of absence such as annual leave and sickness absence.
• Attend appropriate training to support the role and service delivery.
• Champion the Estates service in a positive manner.
• Deliver a high level of customer service.
• This role includes the requirement to be part of an on-call rota covering periods out of normal working hours.
• Any other reasonable management request.

Estates and Corporate Responsibilities

As a member of STFC's Estates Services, proactively support the Estates remit to deliver flexible, customer focused and efficient services that support the delivery of STFC's vision, values and objectives.

The Estates Services team needs to be agile and able to adapt to the ever-changing needs of our diverse customer base; therefore, it is expected that the post holder will demonstrate a flexible and adaptable approach.

All members of the Estates team will, from time to time, be expected to lead or participate (appropriate to Band level) in STFC and Estates projects that may be outside their normal remit.

Person Specification
Qualifications
Essential

• Degree or Level 6 qualification in a construction-related discipline (facilities management, engineering, building surveying, structural, construction) or significant and extensive experience in leading a team in the delivery of construction and built environment projects or project programmes.
• CDM 2015 for clients
• IOSH Managing Safely/IOSH Managing Construction Safely/NEBOSH General Certificate
• UKATA Asbestos Awareness
• Institute of Leadership and Management Level 3.

Desirable

• Professional membership of IWFM, RICS, RIBA, CIOB, CIBSE etc.
• Prince2 Practitioner
• NEC4 Contract Overview
• Institute of Leadership and Management Level 5
• BOHS P405 - Management of Asbestos in Buildings
• BSRIA Building Regulation Explained
• P901 L8 Legionella Responsible Person
• L8 Legionella Awareness.

Knowledge and Experience
Essential

• Previous experience of leading a team of estates personnel in a similar environment
• Extensive experience of delivering engineering renewal or construction projects
• Building regulation applications
• High level of competency and experience in IT skills, including MS Project and dashboard development (MS Office)
• Previous experience of operating within a CAFM system in the delivery of maintenance services

Desirable

• The Building Safety Act 2022

Personal Skills and Qualities
Essential

• Strong negotiation skills, ability to develop robust senior leadership relationships.
• Excellent communicator, both written and verbal, ensuring production of concise reports, business cases and presentations covering complex, technical and multifaceted subject matter.
• Ability to work in a methodical and structured manner.
• Presentable, personable and customer-aware, used to dealing with staff at strategic director and executive levels.
• Demonstrable commitment to team working and collaboration, with a flexible, 'can-do' approach.
• Ability to work and communicate in a methodical and structured way.

STFC values their employees by offering a benefits package designed to provide an excellent work/life balance including 30 days' annual leave, 10.5 public and privilege holidays, flexible working hours, exceptional average salary pension scheme, social and sporting activities and societies and a subsidised restaurant.

We ask some of the biggest questions in the universe, to answer some of the biggest challenges in the world. Whatever our role, we have the freedom to explore, learn and connect, as part of a community that loves to share knowledge and support one another.

As one of Europe's largest research organisations, this is a place where there's always something new to learn - about the world around us, about your career, but most of all, about yourself.

Join us and discover what's possible by submitting your CV and covering letter which outlines how you fulfil the criteria specified, along with your motivation for STFC and the role.

About The Science and Technology Facilities Council (STFC)

As one of Europe's largest research organisations, we ask the biggest questions in the universe to find answers that change the world around us. We seek understanding. We're proud of the impact we make. And we're committed to helping build a globally competitive, knowledge-based UK economy. Being part of all this means contributing to work that pushes boundaries and creates possibilities. You'll work with, and learn from, true experts. Whatever your role, you'll be free to question, and encouraged to share ideas. And, in a positive and supportive culture, you'll discover just what a difference you can make when you're equipped and inspired to excel.

We're a place where curious minds thrive. Not bound by profit, we explore ideas that others don't, ask questions that others won't, and discover answers that others are not equipped to find. And, alongside Mars landings and black holes, we also explore diverse, international projects in everything from science and engineering to computing and technology. Whether it's at the cutting edge or behind the scenes, our work is intellectually challenging. It's very often ground-breaking. And it's endlessly, irresistibly fascinating.

For more information about STFC please visit https://stfc.ukri.org/

You can also visit our careers site https://www.stfccareers.co.uk/

About UK Research Innovation (UKRI)

UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.

Supporting some of the world's most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.

More information can be found at www.ukri.org.

Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme. For more details, visit benefits of working for UKRI.

The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.

How we support EDI in the workforce

At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit 'How we support EDI in the workforce'.

Disability Confident Employer

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

How to apply

Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the 'experience' section of the application.

UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion - a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.