Estates Compliance Manager

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CHS is able to offer a wide range of services. Our scale enables us to offer competitive rates and we have a long track record of providing high quality, customer-focused services.

We offer comprehensive estates, facilities management, medical engineering, catering solutions and procurement services supporting the provision of safe, effective healthcare to our communities. We are committed to delivering our Green Plan goals of reducing carbon emissions, air pollution, waste generation and improving recycling throughout delivery of our services. We also enable profit to go back into patient care.

CHS recognises that its staff are its greatest asset and that its business is its people. The company aims to create an environment and culture of openness, trust and honesty. We encourage and celebrate diversity because broader perspectives, skills, experience and knowledge will enrich and enhance the value we bring to each other, our clients, shareholders and other stakeholders.

Job overview

CHS are looking to appoint a highly experienced estates professional to the role of Compliance Manager. The successful applicant will be responsible for overseeing and reporting on statutory and mandatory compliance, ensuring adherence with industry standards and best practice i.e. : HTM and HBNs and internal policies and procedures, providing assurances to the deputy managing director and ultimately the CHS Board of Directors and ensuring a safe environment for patients, visitors and staff.

Main duties of the job

• To establish and measure the quality of all Trust wide estate technical services and contribute to negotiations in relation to contracting matters provided against contract specifications, national/local standards and Trust financial criteria
• To assist the Head of Estates to manage and develop the Trust estate, to ensure that all services meet statutory and NHS guidance•
• Responsible for ensuring services are delivered in compliance with relevant statutory and regulatory requirements, contract specifications, performance management systems, key performance indicators and contractual obligations.
• Review maintenance records, data and documentation and provide assurance reports
• Act as estates lead for completion of Estates Return Information Collective (ERIC) and Premises Assurance Models (PAMS)
• Act as estates lead for 6 facet surveys and procuring of annual reviews and ensuring documentation is reviewed and kept up to date

• To review and support the delivery of a robust Planned Preventative Maintenance system that ensures compliance with all associated HTMs, HSE statute and best practice guidance.
• Support estates officers in maintaining compliance with health and safety policies, statutory legislation, and NHS guidance.
• Assist in the implementation of control systems for monitoring plant and equipment performance.

• Working for our organisation

At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Clinical Engineering, decontamination and procurement service, provides the following:

• Fully managed estate and building maintenance
• Clinical Engineering and Decontamination
• Procurement advice, guidance and governance
• Capital project management
• Transport
• Grounds maintenance.
• Portering
• Catering
• Cleaning (including robot and deep cleaning)

All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.

Detailed job description and main responsibilities
• Collaborate with service performance, Authorising Engineers and other auditors to identify compliance risks and prioritise for audits.

Provide technical support to the capital development team to ensure that capital schemes and minor works are delivered in compliance with any associated HTM and HBN requirements, including reporting of derogations

Assist the head of estates in the preparation of Board level meeting papers, strategy documents and programmes as required
• Work closely with the Health & Safety Manager to support the implementation of H&S standards across the Trust, ensuring full adherence to the Health & Safety at Work Act, COSHH regulations and the Trusts Health & Safety Policy
• Assist with the development of the Trust's interface and SLA's with its NHS and PFI partners and support the PFI hand back process.
• To manage the review of O&M manuals and H&S Files for capital schemes and PFI hand back and support in the transition of capital to operations in respect of Government Soft Landings (GSL)
• Manage the implementation of ISO quality standards across the estates function.
• Responsible for acting as AP for associated estate services functions.
• Provide professional and technical support to facilities management colleagues and wider Trust teams.
• Contribute to the development and dissemination of policy and guidance in line with NHS and Trust priorities and operational needs to ensure that staff can make well-founded management decisions.
• Participate in appropriate internal and external meetings and forums to ensure the delivery of a complaint estate service and assist in the future development of the Trust estate and to ensure that regional and national policy is implemented at local level.
• As directed, to ensure that the management of notices from the Department of Health and NHS Estates are acted upon and objectives met.
• To assist in the development and modernisation of the estate services in order that recognised best practice is adopted wherever possible.
• Assist in the development and maintenance of the Building Information Modelling (BIM) as well as providing assistance to others towards the Trust's performance against any other appropriate standards.
• Where possible measure performances of contracting bodies and inform the client body.
• To be responsible for managing the departmental risk register, the asbestos register and other compliance registers, updating risk assessments as required in conjunction with the Estates Management Team.
• To use the aforementioned systems to provide regular assurance reports for Trust Committees including the Infection Prevention and Control Committee, Operational Risk Group and Health, Safety, Security and Fire Committee on behalf of Estates
• Line management responsibilities of estates administration function and helpdesk operative

Person specification

Qualifications

Essential criteria

• Educated to Degree level or equivalent, in an associated field e.g. Mechanical/Electrical or Building Services Engineering, architecture or Health & Safety Degree or equivalent level of engineering/technical knowledge and skills to this level or higher
• Associated AP training certification for example (E): • Pressure Systems • Water • Confined Spaces • Working at Height • Decontamination • Ventilation • HV/LV • Medical Gas • Lifts IOSH Managing Safely or equivalent
• Evidence of continuing professional developmen

Desirable criteria

• Post Graduate qualification in an associated field

Knowledge & Skills

Essential criteria

• Detailed knowledge and understanding of estates services
• Good knowledge of Health & Safety
• A sound knowledge of building and engineering services maintenance and installation, previous control of and experience to budget control and management
• Excellent personal organisational management skills

Desirable criteria

• A sound experience of managing asbestos containing materials (ACM's) within non-domestic Properties

Experience

Essential criteria

• Demonstrable post qualification at senior estates level within a public sector organisation or consultancy with experience in managing a range of NHS estates services
• Proven expertise in strategically and operationally managing day to day performance
• Able to participate in service evaluation activities and processes.
• Able to support the development of supplier performance metrics and contract performance systems and in briefing Senior Management using Key performance and Performance Indicators if appropriate.
• Demonstrable ability to assist senior managers with the establishment of new estate systems and service delivery models
• Able to ensure that all estates services activity meets legislative requirements through professional knowledge and, where required, liaison with professionally advisors e.g. Authorising Engineers
• Experience of managing, implementing and reviewing ISO standards

Calderdale and Huddersfield Solutions (CHS) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. CHS will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

Candidates who require a Skilled Worker visa to work in the United Kingdom can determine the likelihood of obtaining a Certificate of Sponsorship for this position by assessing their circumstances against the criteria specified on the Check if you need a UK visa - GOV.UK website. We encourage all applicants to review these criteria carefully to understand their eligibility for sponsorship.

If applying via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through NHS Jobs, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via NHS Jobs. If you have a query relating to your application, please contact the recruitment team on ask.recruitment@cht.nhs.uk.

If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £54.40, Standard £26.40 or Basic £26.40) from your salary when you commence in post (including Internal staff). For Enhanced and Standard DBS checks you will also be required to participate in the DBS Update Service and pay the £16 cost per year. This is a condition of your employment.

CHS is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Estates Compliance Manager (PDF, 672.5KB)