Associate Director, Transaction Management

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Overview

Our Story

Our small Canadian-born business was founded in 1978 and has become a global organization that now spans 120 locations across 20 countries. Our expansion has been rapid, but what matters most is the common belief that drives all 5,000 of our people to be a different type of real estate organization. We believe that the places in which we live, work and play have the power to make us happier and healthier, and we are united by a shared sense of purpose, to have a positive impact on people's lives. In short, we are a global commercial real estate advisory firm with a simple aim: for real estate to play a leading role in creating vibrant buildings, cities and places that deliver long-lasting social value and economic impact.
Why Work for Us:

We believe that our industry is changing, and we want our business to be a melting pot of curious minds, passionate hearts and strategic intelligence. Your gender, religion and race are all highly respected, but are less important to us than your ability to step up and change the game. We provide you with a place where you can do just that, with like-minded people. Collaboration is embedded in the way we work - our people have the autonomy to collaborate on client relationships, engage teams across the business, lead operations, work collectively on projects, participate in strategy and are ultimately responsible for our growth. Our distinctive Principal-led, privately-owned model puts us in the enviable position of being able to offer every employee the opportunity to own a share of our business and inspires and allows anyone to become a Principal. This role carries voting rights, so our people have a very real say in the future direction and operation of our business. This means that we are able to attract, engage and retain the best talent from the industry.

Responsibilities

AY's Occupier Solutions UK Team acts for occupiers across the EMEA and APAC, managing a broad range of commercial property types. We combine experience and knowledge with innovation and creativity, handling national and international portfolios for a wide variety of clients. We are looking for an individual to join the team who ideally has experience of international transaction management at both a property and strategic portfolio level, day to day client relationship management, regular client reporting and working with multiple service lines to ensure delivery of client expectations.

• This list summarises main responsibilities to be carried out in the role but is not exhaustive. The role is highly varied and draws upon a range of surveying and account management skills

• Support financial budgeting for both client and internal fee targets

• Close collaboration with other Avison Young service lines and external partners to ensure integrated client delivery

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide ongoing management of various international real estate transaction activities on behalf of a variety of our corporate clients and further developing those client relationships
• Prepare, recommend, and implement portfolio-wide transaction strategies for clients as required
• Implement real estate plans with an understanding of the client's strategic real estate goals. Define project initiation and scope, prioritization of assignments, and adherence to client-driven priorities, commitments, and milestones.
• Coordinates field broker selection and other required resources, subject matter experts, and business partners. If necessary, facilitates client review and approval of proposed team resources for the purpose of transaction execution.
• Drafts and creates a large variety of analyses and relevant documents, including but not limited to: project initiation, market comparable reports, Requests for Proposals (RFPs), proposal comparison packages, letters of intent, and broker's opinions of value.
• Understands how to review, analyze, and interpret financial analysis templates including book and cash flow projections, NPV (net present value), and/or IRR (internal rate of return) financial analyses to enable clients to make more informed decisions.
• Coordinates the negotiation of sales through a field broker. Negotiates leases and lease amendments. Monitors lease expirations. Negotiates lease renewals within prescribed timeline. Locates and acquires new properties to meet client's requirements and timeline.
• Works closely with Lease Administration, Project Management, Facility Management, Building Consultancy, Rating, Planning & Valuation, and Finance/Accounting teams to ensure integration between the service lines as required.
• Closely tracks all transaction activity (commissionable and non-commissionable) and accounts for all savings results achieved on behalf of clients.
• Be prepared to take a hands on approach to high profile and complicated transactions.
• Ensuring the appropriate recommendation reports required at different stages of the process are prepared accurately and promptly, to include Business cases submitted for approval as part of the governance process.
• Managing the negotiated transactions through solicitors' hands to ensure timely conclusion of all matters.
• Participate in weekly, monthly and quarterly internal CBRE and external 3rd party/client meetings, both in person and via 'Teams'/'Zoom' calls.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

• Mentors and coaches team members to further develop competencies.
• Provides formal supervision to individual team members.
• Leads by example and models behaviors that are consistent with the company's values.

PREFERRED QUALIFICATIONS

- Proven track record in large scale project driven workloads with experience of reporting to multiple internal and external stake holders.
- Verbal and written communication skills with a high level of attention to detail and an ability to manage people and operational functions.
- Real Estate negotiation and transaction management experience in Logistics
- Understanding of financial analysis techniques including discounted cash flow and capital budgeting
- Broad understanding of how to innovate in real estate services to optimize customer satisfaction and productivity
- Ability to proactively monitor and control various vendor relationships and external resources (
- Understanding real estate trends, best practices and the vendor marketplace
- Ability to work collaboratively and build strong relationships with customers/partners with the ability to invite input from these groups when determining what will work best for the business
- Ability to think strategically and holistically about business units' unique real estate needs
- Ability to understand and value different customer needs and provide tailored services where necessary
- Leadership capability and credibility with the ability to influence at all levels

Qualifications

- Proven track record in large scale project driven workloads with experience of reporting to multiple internal and external stake holders.
- Verbal and written communication skills with a high level of attention to detail and an ability to manage people and operational functions.
- Real Estate negotiation and transaction management experience
- Understanding of financial analysis techniques including discounted cash flow and capital budgeting
- Broad understanding of how to innovate in real estate services to optimize customer satisfaction and productivity
- Ability to proactively monitor and control various vendor relationships and external resources
- Understanding real estate trends, best practices and the vendor marketplace
- Ability to work collaboratively and build strong relationships with customers/partners with the ability to invite input from these groups when determining what will work best for the business
- Ability to think strategically and holistically about business units' unique real estate needs
- Ability to understand and value different customer needs and provide tailored services where necessary
- Leadership capability and credibility with the ability to influence at all levels

Equal Opportunities

At Avison Young, we've always put people at the heart of what we do.
In the last few years, we've increased the diversity at our board, leadership and Principal levels. Avison Young stands out for our commitment to empowering women. In addition to increasing the number of women on our board and in our leadership ranks, our internal Women's Network of more than 500 members come together for networking and learning, and advise the business on strategies for promoting access, opportunity and inclusion in our industry.
Our global DEI steering committee shapes our strategy to continue to increase industry access for underrepresented groups and accelerating initiatives led by our employee resource groups, including our Women's Network, Black Professionals and LGBTQ+ groups. In addition to leading global initiatives, the steering committee's work examines our policies and practices, creating accountability for results and communicating progress to our executive leadership, our clients and our communities.

Our culture is underpinned by our approach to diversity, inclusion, and well-being. We are committed to building an inclusive culture that:

• empowers all our employees to thrive,
• reflects all backgrounds and talents,
• allows individuals to be successful and feel a sense of belonging,
• and foster a workplace that is supported, inclusive and has a strong sense of community between colleagues.

Avison Young is an equal opportunity employer and is committed to treating all its employees and job applicants equitably. This includes implementing deliberate strategies that advance underrepresented communities in commercial real estate careers.

As a Disability Confident Employer, we are committed to removing any obstacles to inclusion. If you need any adjustments to support your application or any part of the recruitment process, such as information in alternative formats or special requirements to access our buildings, or you are eligible under the Disability Confident Scheme please contact us at careers.uk@avisonyoung.comcareers.uk@avisonyoung.com> and we will do everything we can to help.

We are committed to inclusion in our hiring processes, and we want to give everyone a chance to show what they can bring to our organisation. If you are not sure that you have all the skills in the person specification, please still apply. We value passion and potential in our employees, so it would be great to hear from you and why you would suit this position.

Some of our roles may be remote and some roles may be specific to our offices, but you will need to confirm you have the right to work in the UK.