EPR Cutover Manager

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YOU MAKE US MORE

Join Moorfields Eye Hospital NHS Foundation Trust

At Moorfields, people's sight matters-and so do the people who make it possible.

For over 200 years, Moorfields has been at the forefront of ophthalmic care, research, and education. With more than 2,300 dedicated team members and over 700,000 patients seen annually across our City Road site and 22 networked sites, we are proud to be a global centre of excellence.

We're also a vibrant community where kindness, equity and excellence shape every aspect of our work. Whether it's pioneering research through our partnership with UCL Institute of Ophthalmology and Moorfields Biomedical Research Centre or training the next generation of global eye care leaders, we're united by one mission-delivering world-class eye health, sustainably and at scale.

And we're just getting started.

From 2027, we'll move to our brand-new Oriel site in St Pancras, Camden-a state-of-the-art centre that will unite eye care, research, and education under one roof. This groundbreaking facility, developed in partnership with UCL Institute of Ophthalmology and Moorfields Eye Charity, will enable transformative innovation and collaboration like never before.

Could you be part of this future? Make us more.

Job overview

This is a senior project management role accountable for the delivery of the projects under their management to the SRO. Reporting to the Programme Director within the MoorConnect (EPR) Programme Management Office the incumbent will deliver projects supported by resources from the EPR vendors, colleagues from Digital Clinical Services, the IT Department and a range of internal departments.

As a Cutover Manager post holder you will be responsible for developing and then managing the Cutover Plan for the EPR Programme, i.e. the plan to transition future state solutions into the live environment and decommission legacy solutions no longer applicable for operational use; to agreed scope, timescales, budget and quality.

Main duties of the job

This post demands a range of skills and experience including:

• strong relationship management skills with a focus on inclusion, collaboration and communication.

• excellent communication, negotiation and planning skills to ensure the contribution of technical and non-technical support resources

• a good understanding of IT technical terminology

• Expertise in planning, documenting, managing and reporting on complex projects using planning tools to meet demanding programme schedules (ie Jira).

• Demonstratable experience of managing successful cutover for EPR implementations

Working for our organisation

What's in it for You?

At Moorfields, we invest in you-your growth, your wellbeing, your future.
You'll join a flexible, supportive organisation offering:
• Competitive salary (including high-cost area supplement)
• Membership of the NHS Pension Scheme
• 24/7 independent counselling support
• Career-long learning and development opportunities
• Excellent transport connections
• Access to NHS and Blue Light discount schemes
• Free Pilates classes
• Full support and training to develop your skills

And so much more! To see the full range of benefits we offer please view our Moorfields benefits leaflet.

Detailed job description and main responsibilities

MAIN RESPONSIBILTITES

• Create a cutover plan detailing the transition from the legacy systems/ paper to MoorConnect EPR (consisting of both OpenEyes and Expanse).

• The plan to detail cutover for, Integration, Infrastructure including security implications, Service Desk, IM/Data Watehouse, Regression Testing, Data Migration/ Data Catch up.

• Work closely with the operational team, technical and configuration workstreams, data migration, interfacing, informatics, Infrastructure to document detailed steps for cutover.

• The development and management of a Full-Dress Rehearsal (FDR) Plan.

• Own and manage the delivery of the Technical Plan during FDR.

• The development of an Early Life Support plan (ELS).

• Receive and respond to guidance and instruction from the MoorConnect PMO with respect to PMO standards and practices.

• Produce detailed project documentation including typical PRINCE2 artefacts and project reports that meet the needs of Programme Governance Boards.

• Facilitate Agile effort when appropriate with a formal project management structure.

• Identify, and manage project risks, assumptions, issues and dependencies in alignment with MoorConnect PMO processes and escalate risks and issues appropriately when necessary.

• Coordinate work effort to deliver project milestones and products and manage change effectively.

• Use persuasive and motivational skills to influence project team members and participants to ensure successful completion of the project.

• Keep all interested parties abreast of project progression, or any potential issues, through clear communication.

• Engage effectively to meet the needs of the PMO to report on progress against schedule, escalation of risks, and escalation of issues.

• The financial control, within pre-agreed tolerances, of projects being managed and keep the Programme Manager updated, as required, on budget and forecasts.

• Ensure all Quality standards related to individual projects are met.

• Develop agreed work packages in order to meet project milestones and deliver products on time.

• Effectively communicate time, quality and resource constraints to ensure that stakeholders understand their commitment to deliver.

• Monitoring any assigned sub-contractors to ensure all national and local guidelines are adhered to.

• Supervise and manage the project team's workload, to ensure successful implementation and completion of the projects.

• Complete end of project reports and present lessons-learned sessions, to support continuous improvement in the project management space.

• Ensure Privacy Impact Assessments are completed for all projects, thus ensuring the focus on cyber security can be effectively maintained.

• Keep abreast of Trust programmes and projects and any changes to business strategy that may impact the delivery of the projects under the post holder's management.

• Any other duties as may reasonably be considered as falling under the remit and responsibilities of this post.

• Support development and implementation of project policies and good governance.

Person specification

Previous Cutover Management Experience

Essential criteria

• Electronic Patient Record/EHR: Electronic Health Record cutover experience, including data Migration & Integration.
• Experienced/Knowledge in developing and managing Full-Dress Rehearsal (FDR) Plan and owning delivery of the Technical Plan during FDR.
• Proficiency in creating a cutover plan detailing transition from legacy systems to EPR offering, including modules deployment.

Desirable criteria

• Cutover experience on a MEDITECH Expanse deployment

Project Management Experience

Essential criteria

• Experience in managing decision and checkpoint calls, and proactive management of project risks and issues, including timely escalation.
• Successful project management experience
• Knowledge of Project Management tools

Desirable criteria

• Experience using Jira to manage projects

Technical and Data Management knowledge

Essential criteria

• Knowledge of data migration, data warehouse, and regression testing procedures.

Due to the nature of this position, employment is subject to proof of eligibility to work in the UK, completion of a satisfactory DBS disclosure and two references. We do not offer visa sponsorship for roles unless clearly stated in our adverts, so please consider this before applying.

Our commitment to equality, diversity and inclusion is at the heart of our organisational culture. As part of our pledge to take positive action in recruitment we encourage applications from under-represented candidates including BAME (Black, Asian, and Minority Ethnic) and Disabled candidates as we work towards a representative workforce that is able to provide the quality, the dignity and respect and to deliver above and beyond.

Moorfields is a flexible working friendly organisation, and we are committed to helping our employees achieve a work-life balance that is beneficial for health and wellbeing, motivation levels and job satisfaction. Every employee of the Trust has the right to request to work flexibly. Please speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

If we receive sufficient applications, we will close this ad prior to the closing date. You are advised not to delay submitting your completed application.

If you would like to discuss any reasonable adjustments before applying or would like an accessible version of any recruitment documents, please contact the recruitment team at moorfields.recruitment@nhs.net.

https://www.moorfields.nhs.uk/work-for-us

Employer certification / accreditation badges

Documents to download

• EPR Cutover Manager JD and Person Specification (PDF, 361.9KB)
• Staff Benefits (PDF, 865.7KB)
• MEH Privacy Notice (PDF, 138.0KB)