EHRS Senior Designer/Analyst - Pharmacy, Cancer and Research

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Job overview

An opportunity to join the UCLH Electronic Health Record (EHR) team has arisen within the Pharmacy, Cancer Chemotherapy, and Clinical Trial team. We are looking to recruit an enthusiastic individual with a keen interest in digital healthcare. The successful candidate will be required to build and maintain medications within Epic as well as help support UCLH's wider EHR team and digital infrastructure.

Our analysts must be Epic certified. We accept applications from candidates who are already certified, and we also consider those without certification.

For candidates who are not already Epic certified in the Willow Inpatient application, we offer training and support to attain certification. These candidates start at band 7 and progress to band 8a after certification and on passing their 6-month probationary period.

Applicants without Epic certification will also be required to undertake the Epic aptitude assessment (the Sphinx test) prior to interview.

The EHR team have worked remotely for several years and we are open to applications from outside of the London area. However the team is required to come into the office on Tottenham Court Road on a set day once every 2 weeks (currently every other Tuesday).

Main duties of the job

The work focusses on building and maintaining our medication and pharmacy related workflows and content. Analysts work closely with operational staff in the Pharmacy, Cancer and Research departments to ensure Epic is kept up-to-date with newly approved medicines, investigational medicines, cancer chemotherapy protocols and clinical trials. Analysts also interact with training, technical, information, programme management, and communications staff.

We upgrade Epic twice a year. At this time analysts may build and test newly available features, as well as execute our regression and integrated test scripts.

We have a rolling upgrade programme which delivers new features and functionality which have been identified through our operational consensus and product groups.

Our Thrive programme, which is supported by our analysts, aims to ensure functionality is adopted and identifies areas where operational staff need further support when using the system.

We are currently working with the Royal National Orthopaedic Hospital to implement Epic through the Connect model.

Working for our organisation

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.

Detailed job description and main responsibilities

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

IMPORTANT: For those candidates who are not already Epic certified in the Willow (Pharmacy) and Beacon (cancer protocol) applications, we will offer training and you will be supported to attain certification as a requirement during your 6 month probation period. Candidates without Epic certification will start at band 7 and progress to band 8a after certification and after passing their probationary period.

Applicants without an Epic certification will also be required to undertake the Epic aptitude assessment (the Sphinx test) prior to interview.

Patients are at the centre of everything we do. Our EHR - Epic - helps to ensure that we continue to get better at delivering services and treatment plans designed around patient needs. Our vision is to create a digitally enabled organisation that supports the delivery of efficient and effective patient care, achieved through easy-to-use systems that provide staff and patients with access to the right information, in the right place, at the right time. At UCLH, Digital Services is central to our transformation programme. To help us to achieve our vision, we are looking for passionate individuals to join our team.

The exciting field of Digital Healthcare looks to improving patient care and staff working experience by using technology and digital pathways. More and more job opportunities are being created for people with an interest and experience in implementing and designing Digital Health solutions. From patient records to research, health economics to clinical decision support, Digital Health aims to bring current IT technology to healthcare settings.

Come and be a part of the best NHS trust in England to work for, according to our staff*

UCLH top trust to work at in England - for the second year running! : University College London Hospitals NHS Foundation Trust

*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England - for the second year in a row.

UCLH top trust to work at in England - for the second year running! University College London Hospitals NHS Foundation Trust.

Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?

Person specification

Knowledge and Qualifications

Essential criteria

• Pharmacy, nursing or other health related degree or equivalent through experience and professional development.
• Specialist knowledge across a wide range of subject areas relating to EHR systems and digital services.
• Good knowledge and understanding of NHS clinical, administrative and operational workflows.
• Epic certification in the Willow Inpatient module- Candidates without this certification will be considered and if successful will receive training and start at band 7, progressing to band 8a ***see below for more information***

Desirable criteria

• Diploma in Clinical Pharmacy or General Pharmacy Practice, or equivalent
• Epic certification in the Beacon or Research modules
• Epic certification in the Willow Ambulatory or Willow Inventory modules

Experience

Essential criteria

• Substantial experience as a hospital practitioner
• Relevant project management or improvement experience with a track record of delivery

Desirable criteria

• Experience configuring an electronic prescribing and medicines administration (EPMA) system or configuration of medication within an EHR system, such as Epic or Cerner
• Experience working in the field of oncology/ haematology pharmacy
• Experience building and maintaining chemotherapy protocols, including research protocols
• Experience building and maintaining non-cancer trials
• Experience of change programmes while also developing and maintaining high standards of quality.

Skills and Abilities

Essential criteria

• The ability to work unsupervised and plan project work to agreed timescales to meet deadlines.
• Excellent communication skills, with the proven ability to liaise and influence effectively at all levels within a multidisciplinary team based environment.
• Ability to meet deadlines and complete tasks within agreed time scales.
• Ability to analyse the interdependencies between complex clinical information systems and pathways and assess and resolve potentially conflicting options

Specific Requirements

Desirable criteria

• Full understanding of and demonstrable commitment to the UCLH values

At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.

At UCLH we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities. Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity.

UCLH recognises the benefits of flexible working for staff and has a dedicated policy which allows staff to apply for flexible working right from the beginning of employment. For more information please go to: https://www.uclh.nhs.uk/work-with-us/why-choose-uclh/flexible-working.

We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few.

Additionally, UCLH Arts and Heritage's staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more.

We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity.

We are also members of www.mytrustbenefits.co.uk/ which offers discounts on high street retail stores, offers on travel deals, and also to take advantage of cash back schemes.

This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.

Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly.

Please note that if you are at present in a training position on the 2016 new junior doctor's contract and are applying for a Trust doctor role your salary will not be pay protected.

You will be placed on the appropriate point of the Trust Doctor pay scale based on your previous experience.

Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

Employer certification / accreditation badges

Documents to download

• Job Description (PDF, 736.3KB)
• Functional Requirements (PDF, 262.3KB)
• UCLH Values (PDF, 860.9KB)