This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

Please note in order to progress your application, your data will be processed by our 3rd party recruitment providers - North London Partners Shared Service, who conduct recruitment activities on behalf of Whittington Health NHS Trust.

For our current apprenticeship vacancies, please go to https://www.gov.uk/apply-apprenticeship and use Keyword 'Whittington'

By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers.

Job overview

This is an exciting opportunity for a proactive and organised individual to lead the operational, financial, and workforce aspects of undergraduate medical education. You will join our placement team and work at the intersection of education and workforce planning, ensuring sustainable teaching capacity and supporting consultant engagement.

Main duties of the job

MAIN DUTIES

Education Administration
• Facilitate undergraduate placements with the Whittington Undergraduate Placement office in line with UCL SLA requirements
• Liaise with clinical and academic staff to ensure high-quality teaching delivery
• Contribute to student induction, scheduling, records management, and feedback systems
• Support quality assurance and reporting for placements and educational delivery
• Lead on the coordination and development of programmes to enhance local teaching such as clinical teaching fellows, midwifery tutors and inter professional teaching activities

Financial Management
• Monitor and manage the undergraduate placement tariff income and expenditure
• Prepare financial reports and forecasts in collaboration with Trust finance teams
• Oversee budgets related to teaching delivery, staffing, and student support activities
• Ensure compliance with financial controls and audit processes
• Actively explore and increase income from teaching opportunities

Working for our organisation

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

Detailed job description and main responsibilities

The post-holder will play a crucial role in coordinating the operational, educational, financial, and workforce-related aspects of the Trust's undergraduate education delivery under the UCL Service Level Agreement (SLA). This role sits at the intersection of medical education and strategic workforce planning, supporting consultant engagement and job planning around teaching activity.

MAIN DUTIES

Medical Workforce and Engagement
• Work with medical workforce teams to align consultant job plans with undergraduate teaching commitments
• Maintain records of consultant teaching activity and input to annual job planning cycles
• Support recognition of educational activity in consultant appraisals and job plans
• Coordinate with Clinical Directors and Medical Education leads to ensure sustainable teaching capacity
• Provide data and analytics on teaching workload across specialties

Person specification

Education / Qualifications

Essential criteria

Degree or equivalent level of education or experience
Evidence of ongoing professional development

Desirable criteria

Management or finance qualification (e.g. PRINCE2, AAT, CIPD, etc.)
Education-related training or qualification

Skills & Abilities

Essential criteria

Excellent organisational and time management skills
Strong interpersonal and communication skills
Ability to analyse and present data and reports
Proficient in Microsoft Office (Excel, Word, PowerPoint
Ability to prioritise and manage competing demands
Attention to detail and high degree of accuracy

Desirable criteria

Experience of using ESR, Health Roster or finance systems
Ability to develop and deliver presentations

Knowledge & Experience

Essential criteria

Experience in managing or coordinating administrative services, preferably in an education, NHS, or similar setting
Experience working with financial or budgetary processes
Understanding of workforce planning and job planning processes
Experience of working with internal and external stakeholders
Experience of data management and report production

Desirable criteria

Knowledge of undergraduate medical education frameworks
Understanding of NHS education tariffs and funding

Personal qualities

Essential criteria

Professional and proactive approach
Able to work independently and as part of a team
Flexible and adaptable
Commitment to equality, diversity, and inclusion
Approachable and diplomatic in communication

Desirable criteria

Interest in medical education and service development

Other

Essential criteria

Commitment to personal and professional development

SAFEGUARDING CHILDREN AND ADULTS

To comply with the Trust's Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:

Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.

Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.

Ensure you are familiar and comply with local protocols and systems for information sharing.
Know the appropriate contact numbers and required reporting lines.
Participate in required training and supervision.
Comply with required professional boundaries and codes of conduct

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

Your application form -

Provide only business email address for your referees - we are unable to request references from yahoo, Hotmail, Gmail accounts.
Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.

Our processes -

Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.
If you do not hear from us up to 3 weeks after the closing date of the job unfortunately this means you have not been successfully shortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.
Please check your emails regularly as all correspondence from us will be via trac.systems - occasionally these emails will go into your Junk folder.
Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.

Other important information -

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.
Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
In submitting an application form, you authorise Whittington Health NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk

Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

We would welcome applications from individuals who are from underrepresented groups in the organisation

For further support on submitting an application please refer to the NLPSS Applicant Toolkit: https://royalfree.pagetiger.com/cuuomnr/1

Employer certification / accreditation badges

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.
Documents to download

Job description and Personal Specification (PDF, 227.3KB)
Whittington Probationary Policy (PDF, 298.0KB)
Whittington Employment Promise (PDF, 22.4KB)

Education, Finance & Workforce Manager

Education, Finance & Workforce Manager

Share this job now