EA & Office Manager

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

Our Mission

The way businesses buy stuff is completely broken. Whether it's SaaS, hardware, or contractors, the average B2B purchase takes over 3 months, requires 50+ emails, and involves multiple different stakeholders (IT, Legal, InfoSec, Finance, etc.). No one likes the way it is and it's slowing businesses down.

Omnea's platform handles the entire purchasing process: giving employees an easy place to make requests (Intake), managing the necessary approvals for the purchase to be made (Approvals Engine), and automating all renewals management & supplier risk assessments. Omnea gives both buyers, and finance & procurement leaders critical visibility into how, when, and why money is being spent.

Given the current market's increased focus on capital efficiency, there has never been a more vital time for businesses to use Omnea and get control of their spend. This is why we're one of the fastest growing Series A B2B businesses in Europe, backed by tier-1 VCs like Accel, First Round, & Point Nine.

Welcome to Spend Control 2.0 - built for tougher times.
Overview

We're looking for an exceptional Executive Assistant & Office Manager to join Omnea's team to create an excellent office experience and help us maximise outcomes by getting admin out of the way of the business!

You will help lean into many operational activities, whether it's helping manage our office space, arranging socials, organising the CEO's calendar, or helping our CFO with our regular comms and reporting. As a naturally organised thinker with a great interpersonal rapport, you'll be excited to lean-in on lots of different tasks and project to help us get the most out of our wonderful Omneans, from bringing folks together for food and fun, to helping our leaders make the most of their time.

We're open to a number of different profiles for this role; maybe you're a seasoned EA or Office Manager looking for a new adventure, or perhaps you're early in your career and looking for some experience that gives you a broad overview of the business, what we care most about is your passion for the role, capability, and alignment to how we operate at Omnea (see our values here).

(Please note, we've also listed this role under the title of 'Operations Associate'. It can skew a little more Ops-y or a little more EA/OM-y over time depending on the person, but in the first instance, all these outcomes will be owned by the same person)

You'll be joining us at an incredibly exciting time, just as things are starting to take off! We're a Series A company having raised $25m from Accel, Point Nine, First Round, and 50+ renowned founders and industry experts. We've built an incredible & passionate team - every member was a top performer at their previous business - and our CEO, CCO & CFO went on a similar journey with Tessian, going from $0-30m ARR / $8-$500m valuation, and from pre-seed to Series C (Sequoia, Accel, etc.).

We've spent the past 18 months building & deploying our platform to many of the greatest tech companies out there (Lookout, McAfee, Onfido, Typeform, Proofpoint, etc.), all whilst managing to stay lean & operate efficiently.

Now we're ready to scale, and looking for someone great as we work to make Omnea one of Europe's leading tech businesses: come build with us!

What you can expect

You'll do whatever it takes to support our Omneans to do their best work.

There'll be a constant mix of work depending.

This role will report to either our CFO, Sabrina, or our Chief of Staff, Claire, and the reporting line may move from one to the other as required over time. In the first instance, this role will report to Sabrina.

• You'll help manage our Executives' calendars and help with scheduling and administration tasks as they crop up, whether it's travel and accommodation for a meeting abroad, or juggling calendars to fit in interviews and client meetings.
• You'll look after our London office space, including organising food orders, liaising with WeWork, greeting guests, ordering equipment and setting up desks for new joiners
• You'll organise our socials and off-sites, from budgeting and planning, to coordination, you'll look after our socials, fortnightly lunches, and milestone celebrations, to make sure our Omneans have a great employee experience.
• You'll help ensure our operating cadence gets delivered, whether it's chasing receipts for monthly bookkeeping, ensuring our annual insurance gets renewed, or making sure presenters have prepared the different sections of our regular meetings, you'll ensure everything that needs to be is completed on time.
• You'll get involved in lots of varied Operations tasks, such as arranging for regular audits and pen tests, maintaining lists of fixed assets, helping with new joiner onboarding, setting up laptops and accounts, helping us arrange events and source suppliers, helping schedule interviews, or whatever other tasks come up at various points in time.

About you

We are looking for someone with the right attitude & skillset to take on this challenge!

• You have done a similar job before, or have excellent academics and are looking to get a few years of broad startup exposure.
• You are tech-savvy and can figure out new products / tools / processes quickly. Perhaps you've excelled with tech as part of your job before (eg. Excel/Front, etc.), or just like the idea of using tech to solve problems. You'll need the skillset, patience, and desire to keep making processes better and embracing technology to do so.
• You naturally build rapport & meaningful relationships, whether it's with a distinguished exec or a candidate showing up to an in-person interview, you're someone we can put in front of anyone and be sure they come away with a great perception of Omnea.
• You're happy to spend lots of time in our office - whilst generally folks do tues, weds, and thurs in our office by Victoria station, when we have interviews, deliveries, or other things going on, you'll need to be the person on-site, and so should expect to average 4 rather than 3 days in the office per week.
• You work hard & care lots about your work. You care deeply about the work you do, and having a reputation for competence and excellence, and put in the time and dedication to get to that outcome.
• You have high maturity and high integrity, especially around confidential information, some of which may require nuance to appreciate, e.g. around performance and compensation. You'll be exposed to a lot of sensitive company information, and you can be trusted not to share this information more widely, and to be mature when exposed to information where subtleties are involved.
• You are great at being 'in the weeds'. Perhaps you've had to execute & manage projects or events yourself before, so you're used to shifting gear between lots of different tasks.
• You're an outstanding communicator; verbal, and written, you are able to be clear & concise in ensuring everyone knows what they need to.
• You're highly organised - you are a master of juggling lots of things at once.

At Omnea, we embrace diversity. To build a product that's loved by everyone, we're best served by a team with all sorts of backgrounds, experiences, and perspectives. We encourage you to apply even if your experience doesn't quite match the full job spec! And regardless of your race, religion, colour, gender, or anything else! If you think you could be a good fit for Omnea, please reach out.

A few things to note:

• We work Tuesdays, Wednesdays & Thursdays in-person at our offices. At this early stage of our company life-cycle it's important to us that we get this together-time, and you can read more about why we believe this is a winning move here
• We're commercial, ambitious and we don't pretend otherwise! We're actively seeking folks looking to make the most of a career-defining opportunity, with the hunger to be part of building something really impressive. You can see our values here
• We sometimes use AI note-takers to help us transcribe interview notes, so we can be more present in your interview. If you'd like to opt out of us using automatic transcribers, please note this in the free text field in your application.