Divisional Finance Manager

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Detailed job description and main responsibilities

DUTIES AND RESPONSIBILITIES

1. Provide support to the Assistant Director of Finance (ADoF) and Head of Financial Management (HoFM) in providing an effective monitoring and reporting service to the trust in accordance with the agreed timetables, procedures and standards prescribed within the trust.

2. Provide a high quality professional financial management advice and support service, acting as lead accountant and contact point for a range of clinical and non-clinical divisions. To ensure that these divisions/directorates achieve financial balance and that financial pressures are highlighted at an early stage and appropriate action identified. Continue to develop financial reporting and planning to reflect the needs of the divisions/directorates and improve accountability.

3. Provide specialist strategic, financial and business skills input into the planning of any service development including strategic change within the division/directorate as appropriate, ensure that divisional/directorate objectives are affordable within available resources consistent with organisational financial strategy.

4. Provide support and input to projects within finance or across the Trust as assigned.

5. Provide support to the HoFM and ADoF, ensuring the HoFM is kept informed of divisional and team issues.

6. Co-ordinate the production of divisional monthly financial management information in line with agreed timetables and to feed into the trust reporting framework with reports taken to internal committees as well as reported externally. Internal committees to include divisional board, capital and workforce planning group, drugs management committee, research committee, charitable funds committee, management board and trust board of directors.

7. Co-ordinate the budget setting process for division(s)/directorates by establishing and maintaining systems and procedures and ensuring the production of working papers to enable the formulation of the Trust budget book. Contribute to the financial planning process to enable the formation to the Trust's annual plan.

8. Interpret financial information and communicate variances from budget and any areas of potential risk to senior managers and offer guidance and advise to enable action plans to be formulated which maximise the financial resources available.

9. Proactively assist colleagues in managing budgets and continually act to promote financial control and stewardship to safeguard the use of funds and promote value for money and ensure the appropriate use of funds within the division/directorate.

10. In conjunction with the division(s) and the Programme Management Office, proactively identify, monitor and evaluate schemes to ensure achievement of Cost Improvement Programme (CIP) targets, and contribute to CIP working groups by being the nominated finance representative.

11. Accurately forecast the year end financial position of the division/directorates on a monthly basis to enable the year-end position for the trust/charity to be provided to the board.

12. Act corporately, upholding the professionalism, position and focus of the Finance Directorate, whilst also being an integral and trusted member of the divisional team(s).

13. As a member of divisional board(s), develop a close working relationship with other members of the board and divisional senior management team. Present financial information to clinicians, managers and other staff to improve financial awareness and efficiency.

14. Provide the division with information on the links between the achievement of performance targets and the financial performance of the division. This will include advising the divisional board on Local Delivery Plan's; cost and price implications of service changes and advising of financial implications of changes to local tariff and payment by results.

15. Link with the Income, Costing and Contracting team in the production of profitability reporting through divisional/directorate agreement of cost and income allocation and understanding of service contribution to the running of the trust.

16. Link with the Financial Services Manager to ensure the accurate reporting of the trust balance sheet and cash flow statement, to also ensure the trust maximises its cash balance on a daily basis.

17. Contribute to and where appropriate lead on identified corporate financial projects, for example the preparation of elements of the Annual Accounts process.

18. Work co-operatively across the finance function to ensure that common standards of accounting practice are maintained within the Trust and to share information and best practice to achieve more effective use of resources or enhance productivity.

19. Authorised signatory for cheques and bank payment transfers ensuring requests meet the Standing Financial Instructions and Standing Orders of the Trust.

20. Exercise independent judgement and initiative when problems arise and take appropriate action to resolve areas of concern.

21. Responsible for prioritising own work and that of specific sub-teams(s) within the divisional financial management team (the post requires no direct supervision). To line manage specific sub-teams(s) within the divisional financial management team including appraisals; training and development; sickness absence; disciplinary matters; recruitment and selection decisions; personal and career development and workload allocations.

22. Provision of financial training to managers, clinicians and all budget holders within the division/directorates and the Trust.

23. Provide input to the development and implementation of policies, procedures and protocols for the provision of financial management information to ensure the trust complies with statutory and internal requirements, in conjunction with the ADoF/ HoFM.

24. To provide cover for other financial management team members' absences, including supporting other divisions.

25. Work with the HoFM to agree Personal Objectives, and a Personal Development Plan and keep up to date professionally through mandatory continuing professional development.

26. Ability to demonstrates the Trust values and behaviours.

27. To be accountable for own attitude and behaviour.

Person specification

Qualifications

Essential criteria

• CCAB/CIMA Qualified Accountant
• Demonstrate Continuing Professional Development

Desirable criteria

• Degree

Experience

Essential criteria

• Have post qualification experience (3 years minimum) in a senior role, working as a senior manager within a complex finance department, have a thorough understanding of financial management and financial accounting principles
• Experience in working in a multi - agency and disciplinary environment
• Significant experience of management accounting
• Experience of managing, motivating and developing staff
• Experience of computerised financial systems

Desirable criteria

• Experience of NHS finance and the NHS financial regime
• Have experience in the preparation of the statutory annual accounts process
• Experience of the Charity / third sector accounting
• Have experience of Research grants and contracts accounting

Skills

Essential criteria

• Excellent analytical and reasoning skills.
• Ability to prepare and present financial information to non financial people
• Planning, monitoring and influencing skills
• Excellent written and verbal communication and interpersonal skills to people at all levels within the organisation
• Proficient in the use of computerised and manual financial systems, including spreadsheets and database packages, and have the ability to develop systems to maximum benefits to users
• Possess a robust understanding of financial and activity systems and to be able to extract, interpret, manipulate and present information in a meaningful way
• Ability to manage, motivate and develop staff
• Ability to work without supervision and to deliver to deadlines
• Ability to be both a team leader and a team player
• Ability to lead change and have a positive influence on others
• Evidence of past achievements and ability to deliver
• Ability to proactively contribute to business cases, providing an effective and professional financial input

Knowledge

Essential criteria

• In depth knowledge of the NHS financial regime including Payment by Results and the impact on Trust income.
• Knowledge of the FT financial regime including an understanding of the compliance framework.

Desirable criteria

• Understanding of the NHS Cancer Plan and Trust performance targets and to be able to understand the impact that these have on the Trust.

Values

Essential criteria

• Ability to demonstrate the organisational values and behaviours.

Other

Essential criteria

• Be able to manage time effectively, prioritise and deliver to agreed deadlines
• Enthusiasm, determination, motivated and positive.
• Confident approach, hardworking, committed and reliable.
• Open, honest and fair.
• Treat colleagues with dignity and respect.

The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.

We want to ensure that everyone who works at the Christie or uses our services is welcomed, valued and treated with dignity and respect. The Christie values diversity and is committed to ensuring equal opportunities for all and fair representation across the organisation at all levels. In support of these commitments, we particularly welcome applications from Black, Asian and other ethnic minority people and people with disabilities for this post. Appointment will be only on merit.

We are committed to creating a balanced and diverse workforce. As such we welcome and encourage applications from people of all backgrounds. Together we will foster inclusion and tackle inequity and health inequalities in cancer care.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy

All positions within the Christie are subject to the receipt of satisfactory written references, medical clearance and evidence of your Right to Work in the UK. Some roles will require a Disclosure & Barring Service (DBS) check. Please note if you are successfully appointed to a post with this Trust, you will be required to pay for your own DBS Disclosure.

By applying for this post you are agreeing to The Christie NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.

The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and will form part of the recruitment process. In the event that you are successful following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

Overseas candidates wishing to apply for this position and who would require immigration sponsorship, may wish to self-assess the likelihood of obtaining a Certificate of Sponsorship for the post on the UKVI website.

You should be aware the Trust operates a No Smoking Policy and therefore employees are not permitted to smoke at work.

Employer certification / accreditation badges

Applicant requirements

You must have appropriate UK professional registration.

Documents to download

• Job Description and Person Specification (PDF, 201.6KB)
• The Christie Values and Behaviours (PDF, 919.5KB)
• Strategy Brochure (PDF, 1.0MB)
• Travel to The Christie (PDF, 3.8MB)