Diversity and Inclusion Programme Manager (Projects)
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Job Scope
The Royal Society is a self-governing Fellowship of distinguished scientists drawn from all areas of science, technology, engineering, mathematics, and medicine (STEMM). Diversity and Inclusion are an essential part of the Royal Society's mission to recognise, promote and support excellence in science, and to encourage the development and use of science for the benefit of humanity. A diverse and inclusive scientific community that brings together the broadest range of talents, backgrounds, perspectives, and experiences maximises scientific innovation and creativity and the competitiveness of the UK scientific industry.
As the UK's national academy of science, engineering, technology, and mathematics ('STEM'), the Society is committed to increasing diversity in science by embedding diversity and inclusion into its activities and organisational culture and by encouraging the participation of excellent scientists from under-represented groups.
Individuals from lower less-advantaged backgrounds, Black and racialised minorities, women, and people with disabilities are under-represented in UK STEM education, training and employment. A lack of diversity across the scientific community represents a large loss of potential talent.
The Diversity team works closely with the Royal Society Diversity and Inclusion Committee, which oversees a programme of activities designed to achieve these objectives. The Diversity team also works in partnership with other learned societies and academies.
The role requires a thorough understanding of current issues relating to equality, diversity and inclusion, and a proven ability to build and maintain strong strategic relationships with colleagues and external organisations. The successful candidate will be able to recognise, understand and respond to the needs to different stakeholders. They will also have excellent communication, project management and planning skills.
The post holder will manage the successful delivery of elements of the Society's diversity and inclusion programme, including leading projects and activities under the diversity and inclusion strategy.
They will be responsible for writing diversity policies, practices and procedures and advising colleagues across the Society, on diversity best practice to ensure that diversity is embedded across all the non-grant making activities of the Society. A separate role has been created to advise on the Society's grant making activities.
This is an important role within the Society, and the post holder will need to have a proven track record of delivering equality and diversity activities in complex organisations. The post holder will need experience of working across different stakeholder groups and be able to command the confidence of the Society's Fellows, committee members and partners. The post holder will also need to demonstrate a track record of successful project management and delivery.
The Society's diversity and inclusion strategy is overseen by the Diversity and Inclusion Committee, which reports directly to the Society's Council. The objectives of the new Diversity and Inclusion Strategy are to:
- Promote an inclusive culture within the Royal Society itself and the activities it undertakes
- Work for greater equality, diversity, and inclusion in the scientific workforce at all levels
- Work for greater equity of access to scientific careers for children and young people from all backgrounds
Details of the Society's diversity programmes are available on the Society's website: https://royalsociety.org/topics-policy/diversity-in-science/
The post holder will be subject to Disclosure and Barring Service (DBS) checks.
Reports to: Head of Diversity and Inclusion
Line manages: 1 x Diversity and Inclusion Officer, 1 x Diversity and Inclusion Project Administrator
Pay band: E
Salary: £50,000 to £55,000
Contract type: Permanent
Hours: 35 per week
Location: Carlton House Terrace, London, SW1Y 5AG plus the option for some hybrid remote working
Closing date for applications: Midnight 10 November 2024
Interviews will be held: 1st stage - 18th and 19th November, 2nd stage: 25th and 27th November
Responsibilities
• Design, develop and project manage the successful delivery of a programme of activities and projects that sit under the diversity strategy on time, to budget, and to the agreed scope.
• Influence various policies in favour of The Royal Society's ambition and cause.
• Collaborate with other societies, professional bodies, and government to research, develop and implement policies on multiple issues.
• Create and maintain strong diversity and inclusion partnerships to maximise our diversity & inclusion efforts and impact.
• Focus on multiple diversity strands and unprotected characteristics such as socioeconomic diversity to widen participation in STEM education, training, and employment, taking an intersectional approach.
• Undertake or commission research into specific areas/questions to determine what action the Society should take related to improving diversity and inclusion in STEM.
• Provide guidance and support to the Diversity and Inclusion team members and line supports so that they can deliver their roles to a high standard.
• Collection, sorting, monitoring and analyses of diversity data to spot trends and bias.
• Proficiency in data analysis tools such as Excel and Power BI
• Strong analytical and critical thinking skills to interpret complex data sets.
• Ability to transform data into actionable insights and compelling narratives.
• Collect baseline data to tell a story, review and analyse data and report progress.
• Manage aspects of the Society's Diversity and Inclusion budget and ensure diversity projects are implemented within agreed budgets.
• Working with the Events Team to produce annual Diversity & Inclusion conferences and events to promote The Royal Society's progress and achievements.
• Identify and engage with special interest groups to gain feedback, discuss ideas, and generate good practice.
• Keep up to date with diversity & inclusion trends and highlight priorities in an ever-changing landscape.
• Develop new initiatives for consideration aligned with the diversity and inclusion strategy.
• Work collaboratively across teams and external organisations to communicate the rationale for diversity and inclusion within the workforce and the Royal Society's wider community.
• Work with the internal communications team to promote the Society's Diversity and Inclusion work including specific campaigns as appropriate.
• Ensure that diversity and inclusion activity is co-ordinated across the Society, working with colleagues to embed diversity considerations across all the activities of the Royal Society, and to achieve actions arising from the internal Diversity and Inclusion Steering Group.
• Ensure appropriate evaluation methods are employed for all diversity and inclusion activities and oversee drafting, editing and production of outputs.
• Ensure appropriate evaluation methods are employed for all diversity and inclusion activities and oversee drafting, editing and production of outputs.
• Contribute to other activities as required.
Key Knowledge and Skills Required
Education
A degree (or equivalent)
Desirable
Knowledge/skills/abilities
An understanding of the Equality Act 2010 and relevant sections of the Data Protection Act 1998
Essential
An understanding of the STEM academic and industry sector
Desirable
An enthusiastic team player, with experience of collaborative working
Essential
Highly skilled oral and written communication with a range of audiences
Essential
Able to command the confidence of people at all levels of seniority
Essential
Self-organisation and management of several tasks simultaneously
Essential
Highly motivated and an ability to elicit similar motivation in others
Essential
Knowledge of office systems and procedures and good IT skills
Essential
Experience
Successfully managing and delivering complex projects
Essential
Writing, editing, and disseminating reports
Essential
Working with committees
Desirable
Establishing and maintaining a network of contacts
Essential
Events management
Essential
Line management
Diversity data collection, monitoring and analyses
Desirable
Essential
Circumstances
Able to be flexible about working hours, including working evenings and weekends, and to travel on occasion
Desirable
Competencies
At Band E you will hold a role as a manager, senior specialist or professional in your field. Pay Band E roles are described in the following dimensions:
Decision-making - You organise and undertake a wide range of projects and specialist/professional tasks. You provide input to policy development and/or professional standards or approaches for others to use. You take decisions or make recommendations within broad policies and guidelines. Guidance is available for agreeing on priorities/resources and in reconciling cross- functional issues.
Thinking challenges - Specialist issues require you to apply creative solutions to solve problems. You identify and implement new ways to of working to improve performance, policies or procedures, based on a combination of theory, your experience and applying your initiative and creativity.
Communication - You maintain professional relationships on behalf of The Royal Society; and may be responsible for developing new professional relationships on behalf of the organisation, persuading or advising colleagues, external representatives or members in a wide range of circumstances. You may be required to represent Royal Society externally in networking activities or in third party relationships.
Developing people - You have formal management responsibility for managing a team. You may also be a leading expert in your field of work, and whilst you may have no direct management responsibility, you will focus on delivering results through providing specialist advice, coaching, training, project managing and otherwise guiding and coordinating the work or contribution of others.
Managing Resources - You may have delegated budget, income generation targets or provide input to budgetary or other resource planning.
Applying knowledge & expertise - You possess managerial and professional expertise that enables you to manage an important area of work and look beyond the horizons of your own specialism.
The competency levels for a pay Band E role are described below.
Self-management
• Identifies difficult situations
• Recognises stress in others and takes steps to reduce it
• Controls pressurised situations
• Effectively enthuses those in the team
• Proactively sets goals and targets for own work
• Works within the Royal Society Values at all times
Working with others
• Actively seeks ideas and criticisms from within the team
• Resolves conflicts within and between teams
• Embeds feedback processes within the team
• Seeks out new networks that will create opportunity for the Society
• Able to present complex issues simply
• Uses discretion, tact and empathy when negotiating with and/or seeking to influence others
• Understands the need to manage expectations and to only promise what is deliverable
Resource management
• Determines strategy and deployment of resources, balancing cost and benefit; risk and potential for maximum impact across significant business areas
• Manages complex cross-cutting projects to time, budget and specification
• Ensures others accept responsibility towards results or quality
• Sets the quality standards for own business areas in accordance with strategy and contributes to the formulation of quality standards across the Society
• Sets and monitors priorities
• Identifies and manages risk effectively
Critical thinking
• Uses questioning, analytical and probing skills to 'dig deeper'
• Knows when enough information has been obtained and adapts presentation of information to the needs of the audience
• Evaluates the benefits, practicalities and value for money of ideas and obtains feedback
• Makes sound decisions in a complex or ambiguous environment and is able to gain support and manage challenges confidently
Adaptability
• Actively seeks the input and opinions of others, often outside his/her section and accommodates and incorporates this thinking into any output.
• Actively seeks new challenges and projects; leads discussions surrounding new ideas, approaches and projects
• Anticipates need for innovation and seeks new ideas, approaches and solutions
Managing people and relationships
• Sets expectations of others and ensures they deliver
• Demonstrates a positive attitude towards work, celebrating success and instilling confidence, which encourages the same from others
• Encourages others to share ideas and participate in the discussion and decisions of the team
• Assesses needs of clients/stakeholders/staff and makes plans to meet these needs