Dispensary Manager

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About Chemify

Chemify is creating a future where the access to important molecules, drugs and new materials currently unimaginable are instantly accessible radically increasing the speed of innovation, quality of life, and reach of humanity. The company is building the infrastructure to digitize chemistry to design, make, and discover new molecules with the desired function and properties instantly and on-demand. Chemify has built a platform that combines purpose-built programming languages, robotics, AI, and the world's largest and continuously growing database of chemical programs to accelerate chemical discovery to new, transformative heights.

Chemify is supported by some of the best investors from Silicon Valley and across the world, including Triatomic Capital, BlueYard ventures, DCVC, Founders Fund, and others.

The Role

The Dispensary Manager will be responsible for leading one of Chemify's most critical departments responsible for ensuring continual operations. The Dispensary serves as the backbone of Chemify's day-to-day operational activities, encompassing material dispensing, stores, logistics, and laboratory coordination. This is a senior position with a broad scope - ensuring that the flow of materials, information, and resources across our sites is safe, efficient, and fully aligned with business and regulatory requirements.

In this role, you will have full oversight of the Dispensary function, managing and developing a multi-disciplinary team that includes Lab Coordinators, Production Chemists, and Supply Chain staff. You will be responsible for setting departmental strategy, building robust systems and processes, and driving continuous improvement across operations. The role demands a balance of hands-on operational expertise and high-level strategic oversight, ensuring the Dispensary can support both immediate project needs and the long-term scalability of Chemify's platform.

As Dispensary Manager, you will be accountable for the safe handling, storage, and movement of a wide range of chemicals and materials, as well as ensuring operational readiness for audits, inspections, and commercial engagements. You will play a key role in aligning Dispensary activities with Chemify's wider mission, collaborating closely with Chemistry, Engineering, Production, Procurement, and Quality teams.

The ideal candidate will bring strong experience in operations management and/or supply chain/logistics, ideally within a regulated or technical environment such as chemicals, pharma, biotech, or advanced manufacturing. You should be comfortable operating at both a strategic and tactical level - from defining KPIs and implementing inventory systems to coaching staff, ensuring compliance, and representing the Dispensary during audits or VIP visits.

This is a unique opportunity to take ownership of a new department that directly enables Chemify's ability to scale, deliver projects, and meet customer and regulatory expectations. You will have the scope to shape processes, grow a high-performing team, and establish the Dispensary as a benchmark of operational excellence within Chemify and the wider industry.

Key Responsibilities

1. Department Leadership - Lead and develop the Dispensary team, including Lab Coordinators, Production Chemists, and Supply Chain staff, fostering a high-performing, safety-first culture.
2. Operational Oversight - Oversee all Dispensary functions including material dispensing, stores, logistics, and lab coordination, ensuring efficient, safe, and reliable daily operations.
3. Inventory & Stock Control - Manage chemical, consumable, and reagent inventory using digital systems; ensure accuracy, readiness, and timely supply across all Chemify sites.
4. Logistics & Distribution - Oversee internal and external shipments, coordinating with Procurement, Stores, and external partners to ensure smooth and compliant material flows.
5. Regulatory Compliance - Ensure all Dispensary operations meet health, safety, environmental, and regulatory requirements, maintaining audit readiness at all times.
6. Quality & Standards - Work closely with the Quality team to support Chemify's QMS, including SOP development, CAPA investigations, and audit participation.
7. Process Improvement - Identify, design, and implement new systems, workflows, and best practices to increase efficiency, reduce risk, and support scale-up of operations.
8. Cross-Functional Collaboration - Act as the key interface between the Dispensary and wider teams including Chemistry, Engineering, Procurement, and Operations.
9. Vendor & Stakeholder Management - Coordinate with external suppliers, couriers, and service providers, ensuring strong relationships, contract compliance, and high service levels.
10. Documentation & Reporting - Maintain thorough records of Dispensary activities, stock movements, and compliance checks, providing regular updates to senior management.
11. Health, Safety & Risk Management - Lead on safe chemical handling, risk assessments, and waste management practices, embedding a strong safety culture across the team.
12. Strategic Planning - Contribute to Chemify's long-term operational strategy by forecasting Dispensary needs, shaping departmental KPIs, and ensuring scalability of systems and processes.

Requirements

• Professional Experience - Minimum of 5 years' experience in Operations Management and/or Supply Chain/Logistics Management or a similar technical support role.
• Leadership - Demonstrated ability to lead, mentor, and develop multidisciplinary teams.
• Organisational Skills - Strong ability to manage multiple priorities, deadlines and resources in a fast paced environment.
• Digital Competence - Prolific in Microsoft Office tools, previous knowledge and experience of inventory tracking systems
• Communication - Excellent written and verbal communication skills, with the ability to engage effectively across technical and non-technical stakeholders
• Compliance Knowledge - Familiarity with health, safety and environmental regulations relating to chemical handling and storage.
• Problem Solving - Ability to efficiently problem solve, improve processes and take analytical approaches to gap analysis, issue resolution and process improvement

Desired skills & attributes

• Process Development - Experience creating, reviewing, and implementing SOPs or internal quality processes.
• Technical Understanding - Knowledge of chemical classification, waste management, and safe storage requirements.
• Systems Mindset - Ability to improve or scale operational systems in a technology-driven environment.
• Cross-Functional Collaboration - Proven ability to work effectively with scientists, engineers, and quality teams in a multidisciplinary setting.
• Continuous Improvement - Enthusiasm for optimising workflows, introducing best practices, and driving efficiency.
• Adaptability - Flexibility to respond to shifting priorities, operational challenges, and business needs.
• Professionalism - Reliable, detail-oriented, and committed to maintaining high standards of safety, quality, and operational excellence.
• Regulatory Experience - Exposure to ISO 9001, GMP, or similar regulatory frameworks, with confidence in supporting audits and inspections.