Directors PA

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Job Description

What's In It For You

Being a part of M&S is exactly that - playing your part to bring the magic of M&S to our customers every day. We're an inclusive, dynamic, exciting, and ever evolving business built on doing the right thing and bringing exceptional quality, value, service to every customer, whenever, wherever and however they want to shop with us.
Here are some of the benefits we offer that make working for M&S just that little bit more special...

• After completing your probationary period, you'll receive 20% colleague discount across all M&S products and many of our third-party brands for you and a member of your household.
• Competitive holiday entitlement with the potential to buy extra holiday days!
• Discretionary bonus schemes are awarded based on how you achieve your personal objectives and our performance as a business.
• A generous Defined Contribution Pension Scheme and Life Assurance.
• A dedicated welcome to our teams with a tailored induction and a wide range of training programmes to develop your skills.
• Amazing perks and discounts via our M&S Choices portal to maximise your financial and personal wellbeing.
• Industry-leading parental, adoption and neonatal policies, providing support and flexibility for your family.
• Access to a fantastic range of wellbeing support for all colleagues including access to our 24/7 Virtual GP and PAM Assist to support you and your family.
• A charity volunteer day to support a charity or cause you're passionate about through a dedicated day away from work.

What You'll Do

This role will be required to provide comprehensive secretarial and administrative support to our International Leadership Team plus senior leaders across M&S to ensure coordination of work to achieve objectives.

• Provide effective administrative support including diary management, room bookings, holidays, rotas, MyHR administration, Purchase Orders and expense claims to up to four members of the International Leadership Team.
• Manage complex diaries for both internal and external meetings/appointments/events. The ability to work across multiple time zones is a must.
• Support with travel bookings for up to four members of the International Leadership Team - including flights, hotels, visas, taxis etc., cross-functional team meetings - as well as wider department meetings - including drafting agendas, taking minutes, collating and distributing papers and presentations and following up on actions to ensure they are completed within agreed timeframes
• Supporting with preparation of monthly reports, papers & presentations as required
• Ensuring papers and agendas for internal and external meetings are collated in good time and helping to manage expectations on when work is required, and when feedback is needed, to support the International Leadership Team to effectively manage their time and priorities

Who You Are

• Experience in a senior support role in a large fast-paced organisation and excellent communication and influencing skills is a requirement
• Strong project management skills with excellent attention to detail & a high level of confidentiality
• Strong partner management skills and ability to maintain good working relationships with key internal colleagues and departments and always represent the team and the overall function with professionalism.
• Act as a first point of contact for the leadership team, to internal and external personnel, representing him/her as appropriate
• Proactive & positive approach, and a willingness to learn about new process and requirements when booking international travel
• Excellent Microsoft Office skills including Teams, Word, Excel and PowerPoint

Everyone's Welcome

We are ambitious about the future of retail. We're disrupting, innovating and leading the industry into a more conscientious, inspiring digital era. We're transforming how we work together and offering our most exciting opportunities yet. Marks & Spencer strives to be an inclusive organisation, trusted and admired by our colleagues, customers and suppliers. Join us and make change happen.

We are committed to building diverse and representative teams, where everyone can bring their whole selves to work and be at their best. We support each other and work together to win together.

If you feel you'd benefit from any support or reasonable adjustments during any stage of the recruitment process, please don't hesitate to let us know when completing your application. This information will be picked up by our team, so we can try and put steps in place to help you be at your best through this process.

#LI-CA1 #LI-Hybrid

About Us

M&S is ready to push boundaries to lead the industry into a greener, speedier, more inspiring digital era. That's why we're revolutionising how we work and offering our most exciting opportunities yet. There's never been a better time to be part of our team.

Marks & Spencer aims to be an inclusive organisation, trusted and admired by our colleagues, customers and suppliers. Join us and make an immediate impact. We are committed to an active Inclusion, Diversity and Equal Opportunities Policy, which starts with our recruitment and selection process and we are happy to talk smart/flexible working.

About the Team

Marks and Spencer is a unique British heritage brand with a history of 'firsts' and we enjoy the fact that everything we do has the potential to impact and delight over 29 million customers daily.

Our International business is now being invested in and the results are starting to show as we outgrow competitors. M&S has a significant International presence: 433 wholly owned, jointly owned or franchised stores in 56 territories across Europe, Asia and Middle East and have online sites in over 100 markets.

We have a team in place who share some impressive International experience and have created a clear strategy which will deliver ambitious goals. We have the benefits of being a smaller team, we've removed unnecessary rules and we want entrepreneurial thinking. There is a lot to do and we'd like your expertise.