Digital Transformation Senior Project Manager

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Detailed job description and main responsibilities

Project Management

• Designing specific areas of the Digital Transformation working agenda, developing and implementing the changes and proactively monitoring progress, resolving issues and initiating corrective action as appropriate
• Assisting with the definition of governance arrangements for specific projects
• Develop comprehensive project plans for each project
• Managing third party contributions to each project, to include primary care and other external partners (e.g. Local Authority, Public Health, Third Sector, Commercial)
• Working with manager to manage both the dependencies and the interfaces between different projects
• Support line manager and service managers to scope out change to clinical pathways to improve quality and productivity, defining policies, procedures and supporting documentation (eg process maps and guidelines) for proposed changes.
• Working with clinical staff, motivating and encouraging them to review their working practices and how they deliver services as a result of proposed changes
• Managing risks to each projects successful outcome
• Initiating extra activities and other management interventions wherever gaps identified or issues arise
• Supporting and encouraging behavioural change to meet the Trusts aims and objectives
• Ratifying baselines set at project initiation and ensuring that project are delivered to time, cost and with quality.
• Where there is extra demand, support the optimisation team in preparing project materials in preparation for Clinical Design Authority sign off.
• Ensuring that at handover to BAU there are methods to track expected benefit and ensure that they are realised

Staff Engagement

• Help develop a staff engagement plan for implementation of specific projects and the broader clinical transformation strategy
• Undertake training and development for staff as appropriate to ensure the successful delivery of projects.

Resource Management

• Facilitating the involvement of individuals to the project delivery team as required. Ensuring that staff engagement is an integral part of the programme so that the new systems get quickly embedded into practice
• Ensuring that the delivery of new services from the projects is to the appropriate levels of quality, on time and within budget, in accordance with the programme plan and programme governance arrangements

Communication

• Develop a communications strategy for the individual projects that the post holder has responsibility for in conjunction with line manager
• Day to day responsibility for the communications with stakeholders directly involved with the implementation of the projects
• Lead on broader digital transformation communication plans setting up appropriate communications as required.
• Develop and undertake presentations to a wide audience and to a high standard. The job holder will particularly build relationships and communicate with:-
• Business Manager and Business support officers
• All project leads and stakeholders to ensure a smooth implementation of change/project deliverables
• Staff and Managers
• Internal and external stakeholders, GP practices & ICB's, Local Authorities, Public Health, third sector, internal and external suppliers

Person specification

Person spec

Essential criteria

• 3 years' experience of project management, staff engagement and change management. Experience of Procurement Experience of demonstrating benefits realised by change.

Desirable criteria

• Able to work autonomously in own role, accomplishing non routine activities and decision making.
• Ability to engage with peers internal and external to the Trust.

Education

Essential criteria

• Degree or equivalent experience Fully PRINCE2 or alternative methodology trained.

Skills

Essential criteria

• Strong communication and relationship skills, able to apply appropriate methods to persuade, train and remove barriers to acceptance for new technology.

Skills

Desirable criteria

• Able to deliver to time and be able to effectively prioritise and re-prioritise work on a regular basis.

We are committed to creating an inclusive workplace that welcomes and supports individuals of all abilities. Remember, if you meet the minimum criteria for this role and you have a disability, you can be guaranteed an interview under the Disability Confident Scheme - Please ensure you select this on your application form. We would encourage you to be open about your needs so we can work with you to design a comfortable and accessible interview experience. Any information you provide regarding a disability or a need for adjustments will be treated in confidence and will only be shared with colleagues who are supporting this request.

If you require any adjustments to participate fully in the interview process, please let us know by adding the relevant details when scheduling your preferred interview date and time. Please feel free to contact the appointing manager to discuss your needs.

We encourage applicants to contact the hiring manager before their interview, if they have any questions about the role or the process. This is a great way to get clarity and prepare effectively for the interview.

Use of Artificial Intelligence (AI)

If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting information section. While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you're applying for. There is also a risk that it can generate false or misleading information. AI-generated job applications can often be generic, impersonal and may not accurately reflect your qualifications, knowledge, skills, and experiences. It is crucial that you personalise your supporting statement by articulating these in your unique voice. Relying solely on AI to write your application or supporting information section is not advocated by Oxleas NHS Foundation Trust and could negatively impact your chances of success in the application process.

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct. Please note that the use of Artificial Intelligence (AI) is prohibited during the interview process.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Job Description and Person Specification (PDF, 210.0KB)
• Important Additional Information For Candidates (please read carefully) (PDF, 160.6KB)
• Privacy Notice for Staff (PDF, 268.6KB)
• Staff Benefits (PDF, 2.5MB)