Deputy Office manager

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Detailed job description and main responsibilities

To assist the Office Manager to ensure efficient day-to-day management & administration of the National Breast Screening software programmes and the data held therein

To ensure a comprehensive and efficient administrative service observing a high level of confidentiality and data protection in accordance with the requirements of the Trust and NHSBSP screening service.

To ensure all clients, patients and staff are received with dignity and respect in keeping with the Beds & Herts Breast Screening Programme (NYBSP) approach

To work with the Office manager to co-ordinate service provision ensuring appropriate clerical staffing levels and skill mix to meet service delivery.

Manage and supervise administration team, acting as first point of contact for advice and direction in the Office manager's absence. Take action to resolve any contentious issues

Person specification

Qualifications

Essential criteria

• required qualifications

Desirable criteria

• desirable qualifications

Communication

Essential criteria

• Good communication skills

Desirable criteria

• Evidence of enhanced communication skills

Experience

Essential criteria

• Current role

Desirable criteria

• Evidence of supervisory role

It is an exciting time to join the newly formed Bedfordshire Hospitals NHS Foundation Trust. We run two busy hospital sites in Bedford and Luton. Our 7,500 staff provide high quality care for a growing population of around 700,000 across Bedfordshire and the surrounding areas.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. Travel between hospital sites may be required. We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

All new staff will be subject to a probationary period covering their first six months in post.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Job Description (PDF, 224.4KB)
• Personal Specification (PDF, 32.5KB)
• Functional Aspects (PDF, 128.4KB)
• L&D Hospital site map (PDF, 96.8KB)
• Disclosure & Barring Information (PDF, 4.9KB)
• Recruitment of Ex Offenders (PDF, 72.6KB)