Deputy Finance Manager (Financial Reporting & Strategy)

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South Warwickshire University NHS Foundation Trust is one of the top performing organisations within the NHS. Our staff think this is a great place to work and we hope you will agree. We have recently been rated as 'Outstanding' by the Care Quality Commission (CQC) following our most recent inspection.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the whole county. This includes our Community Teams in North Warwickshire.

We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 6000 people work for the Trust and many of them have been here a long time. People find they don't need to go elsewhere to find a fulfilling career in healthcare.

The first thing you will notice about us is how we take our values seriously. We believe that our values underpin everything we do. If you are interested in a role with us you need to make sure our values match your own.

Our values can be summed up in one sentence. We are 'Trusted to provide inclusive, safe, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Probationary Period

All new staff to the Trust will be subject to a standard 6 month probationary period, the details of which will duly follow in your contract of employment.

Equality, Diversity, and Inclusion

South Warwickshire University NHS Foundation Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees. Our aim is to ensure that employees are equally valued and respected and that our organisation is representative of all members of society. We define diversity as valuing everyone as an individual - we value our employees, job applicants, students, patients and visitors as people. This is reflected within our values of being Inclusive, Safe, Effective, Compassionate and Trusted.

Agile and Flexible Working

All our staff will have a work base. However the Trust operates as an Agile Working Team therefore staff may be working from home on a regular basis as required by the service. However, occasionally travel around Warwickshire and into your base will be required so access to your own transport would be helpful.

The Trust also welcome staff to work flexibly and we would welcome the conversation at interview regarding flexible working.

Staff Benefits

The Trust offer a wide range of additional benefits to staff. Anyone who joins us on a substantive basis can assess things such as the Lease Car Scheme, Electronics Scheme, Discounted Leisure and Travel, Cycle to work scheme amongst many others available.

Car Parking

The Trust have recently completed the construction of a multi-storey car park at our Warwick Hospital site which has allowed us to reduce waiting times for car parking passes.

To keep up to date on our latest recruitment activity follow us on twitter @swftrecruit or look us up on Facebook (Recruitment - South Warwickshire NHS Foundation Trust).

Job overview

An exciting opportunity has arisen within South Warwickshire University NHS Foundation Trust. We are looking to recruit a band 6 Deputy Finance Manager to join our Financial Reporting & Strategy team. The successful candidate will act as the VAT lead for the SWFT Group as well as monitoring, reconciling and providing advice in relation to lease cars, salary sacrifice, payroll and cashflow. The role will involve working with other Finance colleagues, Procurement, HR, Payroll Internal & External auditors and others.

Main duties of the job

To support the Senior Commercial Finance Manager in providing the Trust's wholly owned subsidiary, SWFT Clinical Services Ltd (the Company), with a quality and continually improving financial service, including budget setting, monthly management accounts, annual accounts, daily treasury duties.

The post holder will also from a Trust perspective ensure the mirror accounting within the Trust for intercompany SLAs, as well as having responsibility for undertaking a number of specific control account reconciliations within the Trust.

Working for our organisation

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4th in the country for recommended place to work.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are 'Trusted to provide safe, inclusive, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Detailed job description and main responsibilities

SWFT Clinical Services

To support the Senior Commercial Finance Manager in communicating and
interpreting complex and sometimes sensitive financial information, providing advice and support to the Company Finance Director and Managing Director, meeting regularly with members of the operational management team to ensure that the financial position of the Company and the Trust is understood and that any potential financial problems are identified early enough for corrective action to be taken.

Production of monthly management accounts including I&E and balance sheet position. Lead on the completion of forecasts any longer term plans and corporation tax for review by the Senior Commercial Finance Manager.

Assisting the Senior Commercial Finance Manager in the completion of the
Board report.

Liaising with operational budget holders and providing specialist financial
guidance and detailed advice on actual income/expenditure or budgets within the Company. Analyse complex financial information, reviewing and explaining trends and assumptions to operational managers and Directors.

Responsible for the day to day financial management and performance of the Company. Line management of the finance assistant and senior finance
assistant in the Company.

Oversight in collating monthly payroll information including expenses and
timesheets. Send the relevant information promptly to Payroll provider and by the agreed monthly timescales to allow timely staff payment. Liaise with payroll provider to resolve pay queries or discrepancies.

Oversight of the Finance Assistant in monitoring and control of outstanding debt collection, including monthly review of outstanding debtors and authorising receipting batches on the ledger. Ensure debtor control procedures are being correctly followed. Make recommendations to write off debts based on an assessment of all known factors, to optimise cash inflows and ensure the accuracy of outstanding debts. Monthly reconciliation of receipting to cashbook.

Being the first point of contact for the escalation of any financial queries with suppliers or customers.

Ensuring the completion of control account reconciliations in the Company.

Undertaking monthly and quarterly MSFA and pharmacy contract
reconciliations between the Company and the Trust. Ensuring monthly reporting of this information is correct in the Company's accounts.

Development of new business streams and business cases within in the
Company. This would include the provision of guidance to non-financial staff and the interpretation of complex financial information, assumptions and trend analysis.

Responsible for the smooth introduction of any new financial accounting
software and the development of any new spreadsheets required for the day to day running of the Company

Responsible for the design (where applicable for the Company) and
implementation of new financial processes and procedures as required with the support of the Senior Commercial Finance Manager.

Work with the Senior Commercial Finance Manager in producing the
Company's annual budget setting process incorporating any longer term plans.

Preparation of the audit papers to support the statutory accounts and will be the initial point of contact during the audit of the Company. Supporting the Senior Commercial Finance Manager in the production of the Company's annual statutory accounts.

The Trust

Undertaking monthly and quarterly MSFA and pharmacy contract
reconciliations between the Company and the Trust, ensuring monthly reporting of this information is correct in the Trust's accounts.

Together with the relevant Deputy Finance Manager be responsible for
calculating and posting the monthly stock adjustment journals through the
Company and Trust ledgers.

Responsibility for undertaking a number of monthly control code reconciliations (e.g. car park takings and JAC drug system to general ledger). This includes the analysis of outstanding balances within the balance sheet and the investigation and resolution of any discrepancies identified.

Provide the necessary finance process support in the Trust's private healthcare facilities e.g. Grafton Suite

Any other duties as commensurate with the grade of the post.

Person specification

Qualifications

Essential criteria

• Part Qualified member of Consultative Committee of Accountancy Bodies (CCAB) or equivalent
• Educated to degree level, plus training for recognised professional financial qualification or a similar level of knowledge acquired through experience

Experience

Essential criteria

• Three years' work experience in a finance role, as a minimum OR a similar level of knowledge acquired through experience
• In depth specialist knowledge and understanding of financial management and financial accounting in a limited company and relevant accounting standards, procedures and principles

Skills

Essential criteria

• Expert user of Financial Systems and databases, in particular Integra and Excel
• Demonstrable evidence of influencing and persuading
• Highly numerate and analytical
• Excellent verbal reasoning
• Good report writing skills
• Understanding of current NHS • structures and key policies especially IFRS and Foundation Trusts
• Knowledge of acute hospital environment
• Ability to lead and motivate staff
• Able to plan and prioritise workload effectively

Personal Qualities

Essential criteria

• Committed to Continuing Professional Development
• Commands credibility and respect from operational managers and colleagues
• Able to concentrate and work under pressure with possible interruptions
• Professional and reputation for integrity
• Flexible and supportive work colleague
• Commercially astute

Other

Essential criteria

• Knowledge and understanding of equal opportunities
• Able to travel between sites
• Occupational Health clearance

IMPORTANT INFORMATION

Sometimes we get a lot of applications for our roles. On those occasions we might close the job early. If you don't want to miss out we recommend submitting your application as early as possible.

The Trust use an Applicant Management System called TRAC which helps us manage the recruitment process. All communications regarding your application will come via TRAC (even if you applied via NHS Jobs).

Please check your TRAC account regularly and ensure your email is set up to accept messages so they don't go into your junk/spam folder.

We aim to shortlist all vacancies within 2 days of the vacancy closing, we will get back to all candidates ASAP.

Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.

South Warwickshire University NHS Foundation Trust is an equal opportunities employer who is committed to Equality and Diversity and does not tolerate discrimination or harassment on the grounds of any protected characteristic as defined by the Equality Act 2010.

All South Warwickshire University NHS Foundation Trust sites are smoke free. We feel it's a great way to help our patients, visitors and staff stay healthy.

The Trust is part of a 'Foundation Group' through a strategic alliance with Wye Valley NHS Trust, George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust. This partnership is great for the sustainability of all four organisations and allows us to share learning and maximise opportunities to ensure the delivery of high quality health and care services for our local populations.

Employer certification / accreditation badges

Documents to download

• Job Description (PDF, 136.5KB)
• Person Specification (PDF, 152.6KB)