Deputy Data Protection & Security Manager

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Detailed job description and main responsibilities

Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

The Data Protection & Security function is responsible for providing support to the Data Protection Officer (DPO), internal data protection (Information Governance) arrangements and records management derived from legislation for compliance purposes. These include the processing, development and maintenance of relevant policies and procedures, information sharing arrangements, the management of security incidents, processing data requests, data protection training, NHS Data Security & Protection Toolkit (DS&PT) compliance, information security, data protection / privacy impact assessments and support the Caldecott Guardian (CG) and Senior Information Risk Owner (SIRO).

The postholder will lead on the management and co-ordination of the data protection and security service operationally and hold line management and managerial responsibility of employees within the service.

The postholder will ensure demand management and prioritisation is undertaken alongside maintaining relevant policies and service procedures.

The postholder will be responsible for ensuring the delivery of an effective data protection and security support service and be part of a Duty In function on a rota basis.

The role is agile, and you would be expected to work in such a way with your agile kit (mobile and laptop equipment) to work onsite and from home to suit the service needs or when required by leadership.

Person specification

Commitment to Trust Values and Behaviours

Essential criteria

• Must be able to demonstrate behaviours consistent with the Trust's "We are here for you" behavioural standards

Training & Qualifications

Essential criteria

• Management / Line Management / Supervisory Qualification
• Educated to A-Level / Diploma or demonstrates an equivalent level of experience
• Experience of Microsoft packages including Word, Excel, PowerPoint, Outlook.
• An understanding of the Data Protection Act / UK GDPR, Freedom of Information and Access to Health Records Legislation
• Must be willing to participate in any relevant training to develop skills required to carry out duties
• Evidence of continuing professional development in relevant area (s) - Records Management, Data Retention, Data Protection, Handling Information

Desirable criteria

• Experience of working with the Data Security & Protection Toolkit
• Knowledge of project methodology Data Protection Act Qualification

Experience

Essential criteria

• Experience of managing and leading a team / supervisee's / inductions / apprenticeships
• Working in a busy office environment and agile
• Ability to plan and organise work programmes autonomously
• Working with sensitive and confidential information
• Experience and / or understanding of Data Protection challenges in a healthcare setting
• Experience of handling patient / public queries
• Producing agendas, formatting reports and letter writing
• Ability to facilitate meetings
• Knowledge of current Information Governance / Data Protection legislation
• Knowledge or experience of the NHS Data Security and Protection Toolkit
• Able to work on own initiative and as part of a team
• Ability to multi-task, deal with conflicting deadlines and prioritise workload appropriately.
• Good presentation / training skills
• Excellent administration skills including the ability to take minutes
• Experience of delivering training relevant to role

Desirable criteria

• Line Management qualification / certificate Experience of working in a support role
• Experience of working in the National Health Service (NHS)
• Experience of working in a Data Protection / Information Governance department
• Knowledge and understanding of the importance of confidentiality, Data Protection / Information Governance and security policies
• Specialist knowledge of NHS and statutory polices and regulations including UK GDPR, Data Protection Act, Caldicott Principles

Communication and relationship skills

Essential criteria

• Excellent verbal and written communication skills and the ability to communicate specialist / complex issues effectively at all levels
• Ability to analyse complex information requiring interpretation in order to meet the service requirement e.g., Staff data on training, skills and competencies
• Ability to communicate at all levels, both written and verbally, with internal and external customers
• Effective interpersonal and communications skills with the ability to produce clear concise communications
• Ability to provide contentious information to staff groups and to communicate business sensitive information to internal staff
• Able to develop, establish and maintain positive relationships with others both internal and external to the organisation

Desirable criteria

• Experience in collaboration to deliver objectives
• Self- motivated and able to encourage others at all levels including senior management

Analytical and Judgement skills

Essential criteria

• Competent IT skills in order to collect and interpret data, present reports and compile simple presentations
• Ability to work without direct supervision, prioritising work and acting on own initiative where appropriate; pre-empting problems and working to solve them in an appropriate manner
• Ability to operate to a variety of levels within the organisation and also external agencies
• Flexible approach to meet the conflicting demands of the job
• Effective time management skills in order to meet deadlines
• Ability to prioritise own workload autonomously
• Accuracy and attention to detail
• Ability to maintain confidentiality
• Ability to demonstrate tact and diplomacy
• Ability to work under pressure and to tight deadlines with changing priorities
• Ability to conduct audits and exercise judgement
• Sensitive to the needs of others and has an awareness and responsiveness to other people's feelings and needs
• Values differences; regards people as individuals and appreciates the value of diversity in the workplace

Planning and organisation skills

Essential criteria

• Ability to manage workloads of others and distribution throughout the service / team in a coaching style of leadership
• Able to work as part of a team, co-operating to work together and in conjunction with others and willing to help and assist wherever possible and appropriate.
• Able to work under pressure, dealing with peaks and troughs in workload.
• Positive attitude to dealing with change; flexible and adaptable, willing to change and accept change and to explore new ways of doing things and approaches
• Highly motivated and reliable
• Has a strong degree of personal integrity; able to adhere to standards of conduct based on a sense of right and wrong and be dependable and reliable

Physical skills

Essential criteria

• Standard office environment requirements

Other requirements specific to the role

Essential criteria

• Strong visible leadership and coaching style provided onsite and online
• Ability and willingness to adopt an agile approach to work
• Willingness and ability to travel between sites and to external meetings

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

• Stay in full-time education, for example at a college
• Start an Apprenticeship
• Spend 20 hours of more a week working or volunteering, while in part-time education or training

For more details visit; School leaving age - GOV.UK (www.gov.uk)

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are 'at risk' of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

• Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
• Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£42.90 for enhanced and £22.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month's pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
• For more information about our organisation and the career opportunities available, please visit our website and/or follow us on Instagram, Twitter and Facebook

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Job Description - Deputy Data Protection & Security Manager (PDF, 776.3KB)
• Person Spec - Deputy Data Protection & Security Manager (PDF, 328.6KB)
• Structure - Data Protection Officer (PDF, 70.5KB)
• Mindful Employer (PDF, 242.5KB)
• Equality and Diversity (PDF, 122.3KB)
• Equal Opportunities (PDF, 57.4KB)
• Disability Confidence Scheme (PDF, 51.0KB)
• Rehabilitation of Ex Offenders (PDF, 106.0KB)