Coordinator - Recruitment Administration

About Us

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

https://www.weareams.com/

The Role

Fixed-term assignment for 6 months (with possible extension but not guaranteed)

Location: Belfast

We are looking for a new team member to provide efficient and flexible administrative support to the recruitment process as part of the recruitment administration team. The employee will act as the main point of contact for all queries relating to their area of responsibility.

Key Accountabilities

• Oversees account-specific administration activities such as job posting, interview scheduling, help desk support, applicant tracking system updates, and pre-employment screening or reference checks initiation or verification
• Managing various ad-hoc administration activities to support the effective running of the recruitment process
• Collaborating on or completing daily, weekly, monthly, and quarterly reports accurately as required within the set deadlines
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors (e.g., PEs vendor), and other account stakeholders
• Ensuring stakeholders are continually appraised and updated on the relevant processes
• Management of day-to-day queries relating to their area of responsibility, ensuring all are dealt with in an effective and timely manner and escalated where necessary
• Participating in continuous improvement implementation within the immediate team
• Fully utilizes technology and other rollouts and changes implemented to the team

Skills & Requirements

• Comfortable acting with use of processes and guidelines provided for the role
• Good attention to detail
• Capable to manage priorities
• Can communicate effectively with team members as well as stakeholders
• Working knowledge of MS Office (Excel, Word, Sharepoint)
• Knowledge on SuccessFactors will be a value-added

Why AMS?

At AMS, we come from every walk of life - and that's what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world's leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package
• Hybrid model

Our statement

We're committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.

We take pride in being Disability Confident. This helps to ensure that you can be interviewed fairly if you have a disability, long- term health conditions, or are neurodiverse. You will be shortlisted based on minimum criteria for the role and will be offered support and/or adjustments for the recruitment process if you wish.

If you're ready to bring your skills, curiosity, and passion, click Apply and let's explore what we can achieve together!